1.0 INTRODUCTION...3. Purpose...3. Description of Import File Specifications...3. Error Message Details...3
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1 January
2 Table of Contents 1.0 INTRODUCTION...3 Purpose...3 Description of Import File Specifications...3 Error Message Details IMPORT FILE SPECIFICATIONS FOR SHIPPING & DELIVERY SERVICES Address Book Import...3 APPENDIX A PROVINCE AND STATE CODES...5 APPENDIX B COUNTRY CODES...5 January
3 1.0 Introduction Purpose The Purpose of this document is to describe the Import File specifications available for use with the Online version of the Electronic Shipping Tools application. Description of Import File Specifications Currently, we offer the Address Book Import file that the customer can import into the Electronic Shipping Tools. In order to successfully import text files into the Electronic Shipping Tools application, the files must be comma delimited with the data between quotes. The file type is automatically defaulted to Text (*.txt), although you still have the choice to select All Files (*.*). You can select the character used as a delimiter, which include comma (,), semicolon (;), and pipe symbol ( ). Error Message Details If your Import is not successful, messages 1668, 1669 and 1670 will be used to identify the record where the error was found. The details for each message are as follows: 1668: Invalid Country Code found at line number %1. Other errors may exist; verify your data. 1669: The Province/State is not valid for the Country at line number %1. Other errors may exist; verify your data. 1670: The Tax Id/IRS/VAT field of line number %1 must be blank as Country is equal to Canada. Other errors may exist; verify your data. 2.0 Import File Specifications for Parcel Services 2.1 Address Book Import The Address Book Import File allows you to import addresses from an existing database into EST. The Import File must be a comma separated ASCII flat file where character and non-integer numeric fields are enclosed in double quotes ( ). Where no information is available, the system expects a blank entry (i.e. ). Each record must start and end with a double-quote, have an even number of double-quotes, and a comma must separate each pair of double-quotes. Note: You may import an address book that was exported from the desktop Address Book Import File Layout #2, and vice versa January
4 Address Book Import File Layout Field Number Field Type Length 1 Format / Comment 1* Record Type Integer 1 Record Type = 1 for Address Book Import File 2 Client Id String 30 Leave blank - not used on the Internet 3 Contact Salutation 4 Contact First Long 15 Should be left blank on the Internet; if used, will be merged into Contact during import and may end up being truncated. Always blank on an exported file. String 30 Should be left blank on the Internet; if used, will be merged into Contact during import and may end up being truncated. Always blank on an exported file. 5 Contact Last String 40 Free format 6 Contact Job Title String 44 Leave blank - not used 7 Company String 44 Free format 8 Additional Address String 44 Leave blank - not used Information 9 Address Line 1 String 44 Free format 10 Address Line 2 String 44 Free format 11 City String 40 Free format 12* Province or State 13 Postal Code or Zip Code String 20 Length for Canada = 3; US = 3, International = 20 String 14 Postal code 6 characters with no spaces or 7 characters with space between FSA and LDU. Zip code Free format. 14* Country Code String 3 Country Codes per SAP. 1 The length column in the table below represents the maximum number of characters that will be kept in EST. The input can be of any length. *This field is mandatory January
5 15 Client Voice String 25 Free format Phone 16 Client FAX String 25 Free format Number 17 Client String 60 Free format Address 18 Tax Id / IRS / String 18 Free format VAT 19 #2 String 60 Leave blank - not used Appendix A Province and State Codes Click here for a listing of valid Province and State codes: Appendix B Country Codes Click here for a listing of valid country codes (destination codes): January
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