Function Rates & Booking sheet

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1 Function Rates & Booking sheet Thank you very much for your enquiry and for considering Atlantic Beach as your possible function venue. We would be delighted to share this experience with you and look forward to working closely with you, to ensure that your event will be most memorable. Atlantic Room Venue Hire: R8 000 Sunset Terrace Venue Hire: R5 000 Incl. White linen napkins, Floor length white table cloths, standard cutlery & crockery, secure parking & availability of the venue Morning- 08:00-16:00 Evening- 17:00-00:00 Additional Charges: Waitrons are charged at R55 per waitron per hour- a full shift is applicable. A 10% Service charge applies on the final food bill. Halaal/ Kosher meals can be outsourced at an additional surcharge over the menu invoiced

2 Date of Function: Company Name: No of Pax: Event: Times: All Charges Payments Quotation Amount - R Deposit paid R Final Invoice Amount Payable - R Final invoice amount to be settled by NO LATER THAN one week prior on the final amount of attendees confirmed, any amendments thereafter will not be allowed. VENUE Atlantic Room / Sunset Terrace VENUE SETUP Tables Round Tables Amount of tables required Long Tables Amount of guests per table Table for Deejay Please advise if you require any additional tables: Additional Requirements: EQUIPMENT Please advise if you require any of the following equipment: Podium Microphone ( Please advise if you require a roaming microphone, lapel microphone or standing microphone? ) Projector & Screen Extension cord & Sound cable Red Carpet Page 2

3 NOTICE BOARD Atlantic Beach Welcomes CATERING Please Confirm Menu in full below: Beverage & Snack Requirements BAR REQUIREMENTS DIET/CATERING REQ Run a tab (Please indicate limit) - R Cash Bar for attendees own account To be settled on the day To be invoiced prior Welcome Drink Client will Supply - (Corkage fee of R45 p/750ml applies) To be invoiced Please indicate amount per table Orange juice & sparkling wine - R25 p.person Wines per table Client will Supply - (Corkage fee of R45 p/750ml applies) To be invoiced - (Please indicate choice) Please indicate amount per table Please mark the section that you require with a x and indicate total meals required: Halaal Kosher Vegetarian Special Dietary Requirements Please take note that we can source outsourced meals for halaal/ kosher guests at an additional surcharge above the package price. Page 3

4 PROGRAMME Time: Event: Pax: Arrival of guests Starters to be served Mains to be served Dessert to be served 00:00 Close Please list any additional times that we may need to be aware of such as speeches/ music intervals, etc. below MISCELLANEOUS STAFF: Amount of staff R55 per waitron p.hour DOCUMENTS TO REMEMBER Proof of payment for the deposit made to be sent to the coordinator Proof of payment for any further/ final payment made to be sent to the coordinator one week prior to your conference. List of attendees for the security gate. Updated & final booking sheet should any changes take place from time of completion of this document by NO LATER THAN one week prior to your conference. Full company details in order to generate a Tax Invoice. Page 4

5 TERMS & CONDITIONS Bookings are only confirmed when deposit received. Deposit equals the venue hire fee. A 10% Service Fee is charged on the final food bill. Right of admission reserved by Management at all times. No Drinks or alcohol will be allowed into the premises. Waiters are charged at R55 per waiter per hour and 1 waiter per 10 guests will be required. No responsibility will be accepted for any loss/damage to personal property. All losses or damages caused shall be the responsibility of the booking person (client). The booking person (client) remains liable to pay the full amount of damages caused, which must be paid within seven days after the function. Bookings which are cancelled less than eight (8) weeks before the function date will entail the forfeiture of deposit. Full payment must be made 1 week prior to function. Selections of menus are available to suit a function of any time of the day and special meals e.g. Halaal, Vegetarian and Kosher are catered for on request and incur a surcharge. Guests are not permitted to supply any catering with the exception of birthday cakes. Please advise the Functions Coordinator should you require any assistance in organizing a cake or if you are bringing your own. The Atlantic Beach Golf Cub dress code (smart casual as a minimum) is to be adhered to for all functions, unless fancy dress is confirmed with management at the time of booking. The management of Atlantic Beach Golf Club reserves the right to remove patrons attending functions from the premises for unruly behaviour/ dress regulations and/or showing signs of intoxication as determined at management s discretion A final guest list, agenda, venue setup and meal selection needs to be submitted strictly one week prior to the function and amendments thereafter will not be possible. Please be aware that you will be charged for the final numbers set and advised by you 1 week prior to your function BOOKING DETAILS In order for you to be able to claim VAT, your VAT No. has to appear on our invoice. Full Company Name: Company Registration Number: Vat Registration Number: Address: Contact Number: Full Name of Booking Person: Designation: SIGNATURE Please sign as confirmation and / fax (021) Page 5

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