SOLUTIONS FOR SUCCESSFUL EVENTS. Tent Events

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1 Tet Evets Whether your special evet is a small gatherig or a mega-sized gala, tets ca make a big impact. Do t ret a tet without a basic uderstadig of what s ivolved... you could fid yourself i over your head. Practical as well as festive, tets preset opportuities to create uique settigs. They re versatile you ca choose the size, cofiguratio, ambiace ad site locatio. Tets also provide extra cost-effective space that bleds seamlessly with existig architecture. Some styles have o iterior poles to obstruct table setups or sight lies. As a result, tets offer both maximum space ad flexibility. So, here are the basics. The ext time you eed to ret a tet or temporary structure, you ll kow your stuff!

2 Tet Evets Frame Tets With o ceter poles required, metal frame tets permit maximum use of the iterior space. Typical frame tets are less tha 2,000 square feet. Sice they do ot rely o fabric tesio for support, a miimal umber of stakes are required that are pretty much suitable for istallatio o ay surface. You ca also opt for achorig with water barrels if stakig is ot possible. Pole Tets Pole tets allow for the greatest capacity for large evets. With ceter poles, there is a graceful rise ad fall of the ceter peaks creatig high ceiligs ad elegat shapes. Because pole tets rely o fabric tesio for support, they require a greater umber of stakes aroud the tet s perimeter. Pole tets are attached to the groud with steel stakes ad ylo webbig. With the use of ratchet straps the tet becomes very tight; it is this tautess that creates the shape of the tet. Remember your desig pla eeds to be structured aroud the poles to accommodate for sight lies. 2

3 Tet Evets Clearspa Structures The clearspa tet is basically a heavy-duty frame tet, that is, a tet without ceter poles. The ame is derived from the clear or uobstructed iterior that the tet provides. It is like a temporary buildig. These tets are best for log term istallatios, evets that require large uobstructed iteriors, or whe you eed the ultimate i safety ad stability. These tets are wid-rated structures that withstad weather better tha ay other tet. The sidewalls ad tops are ot as proe to flap i the wid as traditioal frame ad pole tets. They also are capable of suspedig weight from the framework for lightig, audio-visual applicatios or aythig else you may wat to hag from the ceilig. Specialty Tets With a larger budget you ca make a bigger impact with may spectacular tet desig optios. CLEAR TOP: Day or ight, brig the outside i with a frame tet that has a clear top. View the moo ad stars at ight, the trees ad ladscapig durig the day. DOUBLE DECKER: Imagie beig able to create a exclusive level for VIPs, a raised vatage poit for the media or a uobstructed view of the lower floor for guests. PRINT ON YOUR TENT: Use custom fabrics or digital pritig directly o the tets to create a distict idetity for your evet. For example: a pik tet for the breast cacer charity gala! 3

4 Tet Evets Importat Tips for Your Tet Evet Create your evet space before creatig the evet. Sice a tet is a temporary structure, you will eed to do some space ad ifrastructure plaig. I other words, thik about how to make accommodatios for all the thigs that would ordiarily be i a stadard evet space: power, tables ad chairs, restrooms, refuse disposal, storage space, ad so o. If your evet will be catered, will you eed a tet for the food prep ad other servig eeds? Get the right tet size. Plaig the size of your tet is the same as plaig for ay other evet space. It is always wise to over-estimate the umber of guests. The tet size will also deped o what you re puttig iside the tet. Chairs, tables, stages, bads, DJs ad dace floors will all affect the aesthetic ad safety aspects of your evet. Ad a fial ote: do t forget to accout for the possibility of bad weather. Make sure your tet is flameproof. All tets come with flameproof certificates; typically a label is sew ito the tet sayig it s made of flame retardat material. Do t be caught without a permit. Most tet istallatios require a buildig permit, which may also iclude approval by the local fire marshal. Although rules vary by jurisdictio, most tets greater tha 1,000 square feet eed to have a buildig permit before istallatio. Typically, you ll also eed to submit a flame certificate for the tet ad a drawig of the exteral ad iteral layout. Keep your guests comfortable with side walls. Do you wat your special evet to be ope ad airy, or more private? Are there usightly areas you d like to hide? What impact could weather have o your evet? Eve though you re basically covered from the elemets from the top of the tet, the rai, hot su, ad wid ca be a uisace from the sides. Also, if you ll be heatig or coolig the space, you ll defiitely eed sides to cotrol the temperature. Tets are NOT adequate shelter from lightig. That s right get out! The ceter pole acts as a lightig rod. If you ca t get out, move as far away from the poles as possible. Ret restrooms if you eed to. Very ofte the use of portable restrooms goes had i had with tets uless your tet is close to aother structure that has restrooms available. Portable restrooms vary from your basic costructio site portable to facy multi-stall restroom trailers. 4

5 Tet Evets Secure that Tet... with Cautio! Sice there ca be great risk to drivig stakes ito the groud, ay resposible istaller wo t put up a tet before they survey the site. If your tet is more tha 1,000 square feet i size, it MUST be staked to the groud. Keep i mid that whe measurig your locatio, you must add te feet to both the legth ad width of the tet site to allow room for stakig. You ll also eed the property ower s permissio. Sure, grass is easy to put stakes ito, but there may be obstacles to work aroud: utility lies, spriklers, power lies ad other thigs the property ower may kow about. Or, if you re thikig about placig your tet o pavemet, you ll eed permissio to drive stakes through the pavemet ad you may eed to promise to fill the holes whe the tet is removed. Tet Accessories To set your orgaizatio apart from others ad to ehace the eviromet of your tet evet, there are umerous accessories that ca be itegrated easily ito differet tet styles. SIDES: Sides, a importat part of your tet retal, ca be solid so you ca t see i or out, clear, or with cathedral widows to make it feel more like a buildig. DOOR SYSTEMS: Doors add a sophisticated look whe eterig ad exitig a tet or temporary structure. They are most typical i temporary or semi-permaet clearspa tets. FLOORING: Tet floorig is the aswer for levelig areas, coverig imperfectios o the surface ad above all keepig your guests feet dry if bad weather arrives. BUT floorig costs 2 to 3 times the cost of the tet! If that s ot a problem, there are some amazig floorig solutios icludig iterlockig tiles, carpetig, Astroturf TM ad wood floors. LIGHTS: Lightig is a sure-fire way to add drama ad elegace it ca completely trasform your evet. Perimeter globe lights, chadeliers, strig lights, floor lamps ad colored lights will surely heighte the visual impact iside a white tet. Heaters ad A/C: If you thik that extreme temperatures will be a factor, there are ways to keep your guests comfortable from portable air coditioig uits to tet heaters. I some cases, additioal permits may be eeded for these systems. 5

6 Worry Free Evets Guarateed Get some sleep the ight before your evet. After producig over 11,000 evets, we ve got everythig covered. From iitial creative developmet ad plaig, to every behid-the-scees stagig ad soud detail, you will have peace of mid that your evet will ru smoothly ad worry free. Each evet has a dedicated accout maager, 24/7 coverage, ad a experieced team of stagig, video ad lightig professioals dedicated to your success. For a free cosultatio about your ext evet, call us at or evets@evetresources.com 333 Park Aveue, East Hartford, CT evets@evetresources.com Hartford s #1 Meetig ad Evet Plaer Hartford Busiess Joural, 2011 Busiess Meetigs Recogitio Evets Award Ceremoies Graduatios Gala Diers Cliet Appreciatio Evets Cocert/Theatrical Evets Grad Opeigs Fudraisers & Beefits Career Fairs Semiars/Workshops Press Evets Pael Discussios Executive Forums Employee/Ivestor Meetigs Product Lauches Fashio Shows Team Buildig Evets Traiig Programs Commuity Festivals