STEEL AUTHORITY OF INDIA LTD. BOKARO STEEL PLANT ISPAT BHAWAN BOKARO STEEL CITY DISTRICT-BOKARO(JHARKHAND) FAX :

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1 STEEL AUTHORITY OF INDIA LTD. BOKARO STEEL PLANT ISPAT BHAWAN BOKARO STEEL CITY DISTRICT-BOKARO(JHARKHAND) FAX : Open Tender No. :- Medical//LP/15-17 Terms and Conditions I. Terms & conditions for empanelment of Vendors for supply of Medicines to Bokaro General Hospital(BGH) on Local Purchase(LP) basis. Clause: 1. The vendor should ensure availability/delivery of the medicine normally on same day, but not later than 5.00 P.M on next working day along with the bill (in Hard & Soft copy). 2. The vendor should ensure the supply of medicines having minimum shelf life 50% or 06 months whichever is more at the time of receipt. 3. They should supply the medicines of only those manufacturers whose names have been duly approved in Common Vendor List of SAIL. This list may be seen either in the office of AGM(Purchase-Medical) or DMS (Medical Admn.), Bokaro General Hospital, B.S.City or in the internet at the SAIL s website list is Subject to revision from time to time. Successful tenderers shall be provided its copy along with the contract. However certain medicines required beyond the list would also have to be supplied by the vendor. 4. The vendors have to ensure 100% fulfillment of supply within the specified time as in point-1 above. In case of failure BSL shall procure the medicine from the market & recover the differential amount from the defaulter firm s RA bill. 5. To ensure the quality of the medicines, the vendor should provide on demand, the invoice or any relevant document mentioning the Batch no., Manufacturing date, Expiry date from the manufacturer / stockiest of the manufacturer. 6. They will cater to the demands during odd hours in cases of emergency. 7. Life saving medicines to be supplied on telephonic message/ /sms from the person eligible for certifying local purchase. List of the eligible Doctors shall be given under signature of Director(M&HS).

2 8. The vendor shall be empanelled for a period of 2(Two) years only with provision to extend the contract at the discretion of BSL. However, BSL reserves the right to cancel the appointment of vendors if they fail to comply with the laid down criteria. 9. BSL may empanel two vendors for supply. The order distribution shall be in the ratio of 70:30. The vendor who offers maximum discount (H1) will get 70% of total contract period. The other vendors shall get 30% of total contract period and will be empanelled based on their subsequent acceptance of maximum discount offered by H1 vendor. 10. Orders for LP shall be placed on day to day basis as per monthly rotational plan to all empanelled vendors. Modality for fixing the month will be BSL s prerogative. 11. Supply in less than normal strip packing should be in envelope/packet mentioning name of medicine, manufacturer, batch no., MRP & expiry date. II. Commercial Terms :- 1. Only Percentage Discount over MRP exclusive of vat ie (MRP Value of VAT) and VAT extra is to be quoted as applicable at the time of supply (both in figures and words) in the PRICE BID. This price shall remain firm, free delivery to BGHinclusive of freight etc. 2. Comparative chart shall be made on the basis of the percentage discount offered and empanelment shall be made for the bidder who offers maximum percentage discount (H1) over (MRP value of VAT). 3. Other bidders shall be asked to match H1 discount and those agreeing for the same shall be considered for empanelment on the basis of original ranking. 4. Any increase in the local sale tax / vat shall be reimbursed subject to production of relevant documents and any decrease will be recovered from the bill. 5. Any statutory changes by Govt. of India will be taken into account accordingly. 6. For medicines where prices are controlled through Govt. statute / notification, discounts will not be applicable, for the period for which such statute / notification is applicable and medicines will be procured at the Govt. notified rate. 7. Conditional offers, offers with mistake, over writing shall be summarily rejected.

3 8. Earnest Money Deposit (EMD) : Rs. 1,00,000/-(Rupees One lakh only) in the form of demand draft/pay order/local banker s cheque from any Indian Public Sector Bank drawn in favor of SAIL/BOKARO STEEL PLANT and payable at Bokaro Steel City shall be submitted with the quotation. 9. The envelope (Bid) containing EMD will be opened first. Thereafter technocommercial bid of only those tenderers will be opened whose EMD has been found as per tender (NIT) conditions, in the presence of such tenderers as may be present. 10. Validity :- The offer should remain valid for our acceptance for at least 180 days from the date of tender opening. 11. Payment terms: 100% payment will be made on monthly basis against submission of bills along with receipted challans. Payment will be made within 30 days after receipt of consolidated certified bills in Finance. 12. Conciliation / Arbitration: As per stipulated clause of SAIL/P1 shall be applicable. SAIL /P1 is available in SAIL website. 13. In case of any dispute arising out of this process/contract, BSL s decision in this matter shall be final and binding. 14. Unless otherwise specified General Conditions of Contract (SAIL-P/1), as modified from time to time, subject to the extent modified by Instructions to Tenderers, shall apply to this tender enquiry. Terms mentioned in section 1 hereunder shall be read with SAIL-P/1 and Instructions to Tenderers and the terms and conditions mentioned above shall supersede those mentioned in SAIL- P/1 and Instructions to Tenderers. Copy of SAIL-P/1 and Instruction to Tenderers is available on and can be downloaded from our website or

4 PROCEDURE FOR TENDER SUBMISSION Those vendors who fulfill the above criteria and agree to the terms & conditions may submit their tender/quotation in a sealed envelope superscribed with word Tender for Vendor selection for Supply of LP Medicines along with tender no. & date, due date of opening and Sender s/ Receiver s name & address on the top of the envelope. This envelope should contain following 3 (Three) envelopes/bids sealed separately. 1. EMD Bid :- This envelope/bid should contain EMD superscripted with word EMD Bid along with tender no. & date, due date of opening and Sender s/ Receiver s name & address on the top of the envelope. 2. Techno-Commercial Bid:-This bid/envelope should contain all technical & commercial details with all supporting/required documents along with attached forms B1 & B2, super scribed with the word Techno- Commercial Bid along with tender no. & date, due date of opening and Sender / Receiver s name & address on the top of the envelope. This envelop should NOT contain the discount offered otherwise the offer shall be summarily rejected. 3. Price Bid :- this bid/ envelope MUST contain the discount offered in percentage (both in figures and words) over MRP exclusive of VAT and VAT is to be quoted extra. It should be super scribed with the word Price Bid along with tender no. & date & the due date of opening and Sender s/receiver s name & address on the top of the envelope. This sealed envelope containing above 3 (Three) bids should be either dropped in the tender box or sent to Manager (Tender Opening Cell), Purchase Department (3 RD Floor), Ispat Bhawan, Bokaro Steel Plant, Bokaro Steel City on or before Tenders received after due date & time will not be considered for any reason. Note: The tenderer is also required to submit the following forms (enclosed with RFQ) duly filled up: 1. Form 1: Declaration for acceptance of Technical, Commercial and other Terms & conditions and Rules of RFQ 2. Form 2: Basic Information about your Company 3. Form 3: Submission of discount amount (to be submitted in Price Bid) ANNEXURES: 1) Annexure-I: Format for Affidavit

5 STEEL AUTHORITY OF INDIA LTD. BOKARO STEEL PLANT ISPAT BHAWAN BOKARO STEEL CITY DISTRICT-BOKARO(JHARKHAND) FAX : Open Tender No.:- Medical /LP/15-17 Eligibility Criteria Eligibility criteria for empanelment of Vendors for supply of Medicines to Bokaro General Hospital (BGH) on Local Purchase (LP) basis. 1. The vendor should be authorized stockist / Dealer of at least 3 (three) manufacturers, mentioned in the Common Vendor List available at SAIL website, for which they have to submit the valid documentary evidence i.e. the authorization from the manufacturers and Current Invoice copy. 2. The vendor must have valid drug license, Sales tax Registration No., VAT no., CST no., PAN no. and hence they must submit copies of drug license and sales tax return of previous three financial years. 3. They must submit an undertaking related to financial capacity to supply the medicines worth Rs (ten) lakh per month, payment shall be made as per BSL s rule. Credit worthiness for at least Rs lakh from the nationalized bank to be submitted. 4. The vendor should submit the previous three financial years turn over, supported by balance sheet and copies of IT Return. 5. The firm should open a local office at Bokaro Steel City / Chas on receipt of contract which will be responsible for collecting the purchase orders and executing them to BGH. 6. Security Deposit : In the event placement of contract, the successful vendor shall furnish security deposit of Rs. 2,00,000/-(Rupees Two Lakhs only) within 07 days from the date of the contract, either in the form of demand draft favoring SAIL/Bokaro Steel Plant, payable at Bokaro Steel City or in the form of Bank Guarantee from any Indian Public Sector Bank which must be kept valid for the contracted period i.e. 2 years plus 6 months for lodging claims, if any. 7. The vendors should provide their detail information by filling the prescribed format as enclosed with tender documents at annexure 1.

6 Tender No. PUR/LP/ , Dated for supply of medicines FORM - 1 (To be submitted on Supplier s Letter Head) Format for Acceptance of General Terms & Conditions & Commercial Terms We (Supplier Name) having registered office at (Address) agree to all the Commercial, General & other Terms & Conditions listed in the Tender (NIT) No. PUR/LP/ , Dated for supply of medicines to BGH, Bokaro Steel Plant on Local Purchase (LP) basis We confirm that we are in a position to supply material as per the specification given in NIT. We confirm that we are in a position to supply medicines as per the requirement of BGH on Local Purchase basis. Name & Designation : ID : Contact phone nos. : Address : (Signature & Seal) Place :

7 FORM 2 : Basic information about your company (i) Please use this worksheet to specify basic financial/ir/contact information; an authorized person should sign the document at the relevant section (ii) Use this form as pro-forma/ format. Use additional sheets to provide relevant information. (iii) Provide all the certified relevant documents w. r. t claims made in this form. 1. Company Name: 2. Ownership Details: 3. Distributor / Dealer / Stockiest / Retailer: 4. Contact person & Designation: 5. Address for contact: Phone number (s): FAX: 7. Please indicate the following numbers applicable for your company. (i) Sales Tax/VAT registration number : (ii) Central Sales Tax registration number : (iii) Other taxes registration number : (iv) Permanent Account Number(PAN) : (v) Bank account number : (vi) Bank name : Financial details: 8. Financial details: Sl Year Turnover (Rs crores) 9. The inception of the Company / Business in I hereby certify that all information provided above is correct, to the best of my knowledge. Signature, name, designation and seal of authorized person

8 Tender No. PUR/LP/ , Dated for supply of medicines FORM 3: Form for Submission of Discount Amount (to be submitted in Price Bid) Total discount offered on (MRP- vat) for supply of Medicines on Local Purchase Basis to Bokaro General Hospital:..% (in figures) on (MRP vat)..% (in words) on (MRP-vat) Signature, name, designation and seal of authorized person

9 Annexure AFFIDAVIT I.. son/daughter of Sri...Aged..years, resident of.ps District State do hereby solemnly affirm that. a. I am.. (designation/authority) in M/s (Name of the firm/company). b. I confirm that all documents submitted against Enquiry No. dated in support of eligibility criteria are genuine. c. I undertake to produce all documents in original for verification as and when asked for the same by BSL. Solemnly affirmed and declared before me by the Desponent (s) who is/are identified by.. The declarations made herein above are true to the best of our knowledge, information and belief. Signed at.. on. Desponent (s)

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