SPECIAL EVENT PERMIT Application

Transcription

1 SUBMITTAL NOTE CITY OF CAMARILLO Department of Community Development 601 Carmen Drive Camarillo, CA // FAX City of Camarillo Department of Community Development SPECIAL EVENT PERMIT Application PROJECT City staff use SPECIAL EVENT PERMIT Date Filed: Received by: NO. Fee: $300 $1,711 NON-PROFIT Deposit: HTE No.: (KEEP RECEIPT WITH APPLICATION) A Special Event Permit should be filed with the Department of Community Development at least thirty (30) days prior to the first day of the event. Special Event Permits will not be issued for any activity that conflicts with the City of Camarillo Municipal Code, and no person shall operate, conduct or maintain any business or operation which is in conflict with the Camarillo Municipal Code. (NOTE: Please do not wait for insurance information to turn in this application.) For filming events, please use separate SPECIAL EVENT PERMIT FILMING APPLICATION REQUEST Information provided is public information APPLICANT ADDRESS City State Zip Main (please print) FAX number Mobile number Additional (s) (8 am-5 pm) FAX number Mobile number TYPE of Special Event permit being requested (only as permitted in Municipal Code ): (i.e. grand opening, sidewalk sale, etc.): Title/Name of event: Purpose of event? LOCATION(S) (including address) SET-UP DATE: CLEANUP DATE: ACTUAL EVENT DATE: ADDITIONAL DATE(s): ADDITIONAL DATE(s): TIME SETUP STARTS: TIME CLEANUP COMPLETE: TIME(s) of ACTUAL EVENT: TIME(s): TIME(s):

2 SPECIAL EVENT APPLICATION // PAGE 2 OF 8 SUMMARY of proposed event NOTE: As a result of the City Council s adoption of Ordinance 1053 on April 28, 2010, and effective May 28, 2010, smoking is no longer permitted at any public event (including those held on private property) in the City of Camarillo. This new law affects all areas within an event s permitted site, including parking lots, streets and sidewalks, beginning 60 minutes prior to the event s start to 60 minutes after its conclusion. Is this a private event OR Is this a public event? (check one) If this is a fundraiser, who is the charity? Are admission fees required? No Yes Type Number of people anticipated: ; Number of workers/volunteers: Please note: If your event will have 2,000 or more participants, or an admission fee will be charged, a Recycling Data Form will be required to be completed. DESCRIPTION of proposed event (a brief explanation of all activity that will take place at the event): What is the contact name and phone number for the Applicant that can be given to the public? Name: number: Is there a website with further info? No Yes Do you want this listed on the City / Chamber of Commerce website under Events? No Yes If yes, please give a small blurb describing the event: number to be listed: OTHER AGENCIES (permits are required) Other agency involved Address Other agency involved Address Other agency involved Address Other agency involved Address

3 SPECIAL EVENT APPLICATION // PAGE 3 OF 7 EVENT PARTICIPANTS: For approval, the applicant/permittee must purchase a blanket business tax license for the event OR furnish the city with the name, address, and phone number of all event/party vendors. Vendors include, but are not limited to, the following: independent contractors, sales and/or beauty consultants, photographers, suppliers, entertainers, caterers, etc. that may conduct seminars, provide services, sell a product, solicit for business with business cards, flyers, and/or supply or lease equipment, tents, tables, equipment, etc. Vendors are required to possess or apply for a valid City of Camarillo Business Tax Certificate (license) no later than ten (10) business days prior to the event and must keep the business tax certificate within his or her possession at the event. Please contact the Business Tax Division for any questions ( ). MUSIC / SOUND Will there be: music? No Yes Type: Will there be live music: No If no, how will music be played? Yes If yes, name of band: Type of music: What time will the musicians/dj setup? Date: Time: Will there be sound checks? Amplified sound? No Yes Type: Times of the sound: Generator? No Yes Type: Location of generator: Describe noise level: VENDORS Will event have vendors / displays / information booths? No Yes How many? Type: What will the vendors be selling? Will the vendors be donating their profits? No Yes Where will they be setup? What time will the vendors setup? Date: Time: What time will vendor cleanup be complete? Date: Time: PLEASE NOTE: If any food or beverages are provided (even pre-packaged or bottled water) the applicant must contact the County of Ventura Environmental Health at for requirements. Will food be provided? No Yes What type? By whom? Will food be cooked on-site? No Yes Open flame? No Yes Deep fryer No Yes Warming device No Yes Will beverages be provided? No Yes What type?

4 SPECIAL EVENT APPLICATION // PAGE 4 OF 7 ALCOHOL Will alcohol be served? No Yes By whom? If yes, will there be a charge for the alcohol? No Yes (Proof of ABC license required.) How will alcohol sales be regulated? PLEASE NOTE: If alcohol will be served or sold, the event organizer/applicant must be at least 21 years of age. PLEASE NOTE: If the event is taking place on City property, City Council approval will be required. MISCELLANEOUS INFORMATION Will the parking lot be used for event activities? No Yes How many spaces? Will there be canopy(s)? No Yes How many? Size Will there be tent(s)? No Yes How many? Size (Fire Dept. permit may be required for canopies or tents.) Will security be provided? No Yes By whom? Will additional lighting be provided: No Will there be any temporary construction? No Will there be any permanent construction? No Does the event site provide adequate electrical hookups? No Yes Will there be any temporary electrical work? No Will there be any permanent electrical work? No Will there be animals? No Yes How many? Type: Who will be the caretaker of the animals? LIST ALL OTHER ACTIVITY Will there be child-specific activities? No Yes If yes, please list: (All activities for children must be supervised by an adult at all times.) List all other types of activities (i.e. Jolly Jump, cake walk, rides)

5 RESTROOMS SPECIAL EVENT APPLICATION // PAGE 5 OF 7 Will the event participants be permitted to use restrooms onsite? No Yes If not, will portable restrooms be provided? No Yes Company: List all locations: VOLUNTEERS / STAFF Volunteer coordinator: Organizations volunteering: How many volunteers: How many paid staff: PARKING PLAN List all on-site parking locations: Number of vehicles this location will accommodate: List all off-site parking locations: Volunteer parking locations: Number of vehicles this location will accommodate: Number of vehicles this location will accommodate: PLEASE NOTE: Evidence of property owner permission of the off-site locations must be provided to the City before the event. BANNER // OTHER SIGNAGE Banner for event? No Yes - Please indicate the following (must conform with Sign Ord.): Will the banner be up for the day of the event only? No Yes If no, what date will banner be put up: Date to be taken down: DIMENSIONS: AREA sq. ft. (36 sq. ft. max.) Banner colors: Wording: Location of banner: How will it be attached/displayed? Describe any other proposed signage for event: Materials:

6 SPECIAL EVENT APPLICATION // PAGE 6 OF 7 Will event use City streets? No Yes If yes, please list: Will there be excessive traffic before/during/after the event? No how that will be mitigated. Yes If yes, please explain Will the streets need to be partially closed? NO Yes Will the streets need to be closed? NO Yes (Street closures require City Council approval.) Barricade company No Yes Name: RUN/WALK EVENTS // PARADES Description of how race/run/walk begins and ends. Is this a timed event? No Yes Do groups of participants start at the same time? No Yes If yes, will the participants overflow onto City streets? No Yes If yes, please explain how this will be mitigated: Will there be water/resting stations? No Yes If yes, how many? Will there be first-aid stations? No Yes (please indicate these location on map) PLEASE NOTE: A traffic control plan may be required to be submitted for approval. Police services may also be required. Exact time road closure begins: Exact time road closure ends: Describe route and submit map (list each street affected): On map, indicate assembly areas, procession route, disbanding areas, and procession street intersections. Will there be an expo associated with this event? No Yes If yes, please list all activity association with the expo (please include a separate site plan for expo):

7 SPECIAL EVENT APPLICATION // PAGE 7 OF 7 SIGNATURES Both required Event Name: APPLICANT: I hereby certify the following: I have read and understand and agree to comply with Sections through of the Municipal Code (set forth on the following page). I understand that any violation of any part of the Municipal Code could lead to the closing/cancelling of the event. I understand that any violation of the conditions of approval could lead to the closing/cancelling of the event. I will provide proper insurance (Certificate of Insurance and Endorsement Form). I further certify that the information included herein is accurate. Signature (Print Name Here) Date Title Check here if Applicant is Property Owner Initial here PROPERTY OWNER/MANAGER permission (if other than applicant): (REQUIRED: the application is not considered complete until the City has received the property owner/manager/legal representative s permission for the applicant to use the property. The application may be turned in without this approval, but the approval must be received a maximum of three (3) days after City has received the application. Acceptable forms of permission are a signature below or an or a fax stating the event and the information below. As legal owner/manager/legal representative of the property, I hereby give my consent and approval of the filing of this Special Event Permit application. Property Owner / Property Manager / Legal Representative: Signature (Print Name) Date Title Company/Entity Name: CITY REVIEW Staff Comments: COMMUNITY DEVELOPMENT DEPARTMENT Review: Approved / Denied Signature Date (F:\Copies for HANDOUTS\Applications and Procedure guides\applications in Word form\special event 8x )

8 SPECIAL EVENT REQUIREMENT INFORMATION PAGE PLEASE KEEP THESE INFORMATION PAGES FOR YOUR REFERENCE. CONTACTS For encroachment permits, contact City Public Works: For traffic control plan or other city street questions or events, or large events, contact City Traffic Division: For police services/questions, contact the traffic sergeant with the Camarillo Police Department: For Business Tax requirements, contact the City Business Tax Division: For electricity on City-owned property, contact City General Services Department: For recycling requirements and information at events, call the City Manager s office at For questions regarding food and/or beverages at an event, contact the Ventura County Environmental Health Department at Filming: Fill out Filming application. Also contact Fire Prevention for their requirements: For filming in the County areas (outside city limits), call For information regarding the marquee at Constitution Park, visit the City s website at and fill out the form. For use of the Camarillo Library, contact City General Services at CARD TOURNAMENTS & GAMBLING CAMARILLO MUNICIPAL CODE Chapter GAMBLING Gambling restrictions. No person shall keep, conduct or maintain within the city any house, room, apartment, office or place used in whole or in part as a gambling house or place where any game not mentioned in Section 330 or 330a of the Penal Code of the state, is played, conducted, dealt or carried on with cards, dice, balls, billiard balls, pool balls, cues, or other device for money, checks, chips, credit, or any other representative of value, or for merchandise or for anything of value. (Ord (part), 1994.) Use of premises. No person shall permit any house, room, apartment, office, or place owned by him/her, or under his charge or control in the city to be used in whole or in part for playing, operating, conducting, dealing, or carrying on therein any game or device not mentioned in Section 330 or 330a of the Penal Code of the state with cards, dice, balls, billiard balls, pool balls, cues, or any other device for money, checks, chips, credit or any other representative of value, or for any merchandise, or for anything of value. (Ord (part), 1994.) Playing or betting. No person shall play or bet at or against any game not mentioned in Section 330 or 330a of the Penal Code of the state, which is played, conducted, dealt or carried on with cards, dice, balls, billiard balls, pool balls, cues or other device for money, checks, chips, credit of any other representative of value or for any merchandise or anything of value. (Ord (part), 1994.) 1. The event must have a Certificate of Registration from the Attorney General s Office issued to a non-profit organization pursuant to the Business & Professions Code. 2. The event shall operate in accordance with the Business & Professions Code (Sections through 19987) which specifically authorizes non-profit organizations to conduct what are referred to as controlled games as fundraisers under specified circumstances. 3. The non-profit organization can hold only this one event of this type this one calendar year. 4. The event cannot last more than 5 consecutive hours; all participants must be 21+; and there cannot be any cash prizes (donated prizes are okay so long as the value of each prize is $500 or less and the total of all prizes is $5,000 or less). 5. Ninety percent (90%) of the revenues of the event must go directly to the non-profit organization which has obtained the Certificate Of Registration for the event.

9 SAMPLE OF SITE PLAN REQUIRED INFORMATION REQUIRED SPECIAL EVENT MINIMUM REQUIREMENT INFORMATION PAGE ALL APPLICATIONS: Backup material: Plot plan/site plan indicating location of event Property owner s approval Certificate of Insurance Endorsement sheet (samples available) ADDITIONAL MINIMUM REQUIREMENTS FOR CONSTITUTION PARK Deposit for cleanup (refundable per Section 11.2 of the City of Camarillo Administrative Policies and Procedures governing Performing Arts Pavilion/Constitution Park.) ADDITIONAL MINIMUM REQUIREMENTS FOR PARADE/RACE Applicable fee or deposit (i.e. police services) Contact the Fire Protection District at Contact the Camarillo Police Department Traffic Division at for security requirements; use of firearms or simulated firearms; and/or use of public streets Plot/Site plan and/or map indicating the location of the event and include the following: The plans should be accurately drawn on an 8½ x 11 page format and must be complete before the application can be accepted for consideration. 1. Address and location of site with nearest cross streets 2. All entrances and exits 3. Existing structure(s) 4. Location of recycling and trash containers 5. All temporary buildings, tents, equipment, portable restrooms, public address systems, rides and attractions, generators, and appurtenances which are a part of the event. (Please note that an encroachment permit will be required for any items that will be located in the public right-of-way.) 6. Location of parking areas (including disabled access) Parking Please provide a detailed description and/or diagram indicating the proposed parking plan and/or shuttle plan for the event. Include a description of the parking/shuttle plan for the disabled. If handicapped spaces are being used for the event activities, indicated where these spaces will be temporarily replaced. (if necessary, use additional sheets and attach)