ENSURING PROJECT SUCCESS PRESENTATION 9 th December-2015

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Sabina Marshall
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1 ENSURING PROJECT SUCCESS PRESENTATION 9 th December-2015

2 AGENDA Introduction Project Basic Goals Key Project Critical Success Factors Todays Overview & Case Study Factors that caused Project Delay Mitigation of Project Delay Project Close Out Check List Project Close Out Report Lessons Learned

3 INTRODUCTION Name: James Quigley Role: Project Control Manager Report to: Project Manager Responsibilities: Project Controls (Cost, Risk, Planning, Change Management, Procurement & Sub-Contracts Experience: 38 years in Project Controls Projects: Chemical/Petro Chemical, Pharmaceutical, Power & Nuclear Plants Locations: UK, US, Asia, China & South America

4 PROJECT BASIC GOALS Every Project has 4 Basic Goals: Lowest Cost Timely Completion Quality Optimal Safety

5 PROJECT CRITICAL SUCCESS FACTORS Mobilise Experienced Project Team Define Roles & Responsibilities Establish Project Goals/Objectives &Team Buy-in Agreed Project Scope Define Contract Strategy Development of Detailed Programme Stick to the Programme Manage & Control of Change Effective Communications Manage Cost Control & Risk Management

6 CASE STUDY - Based on Chemical Plant Constructed in Project Contract Value - $350m Final as built Value - $950m Planned Construction Labour Force men Actual Construction Labour Force men Original Construction Duration - 2 years Actual Construction Duration years Reasons for Overrun Poor Project Management,Poor Project Controls Etc.

7 KEY REASONS FOR PROJECT DELAYS In-experienced Project Management Team Team Lack and Understanding of Project Scope Unrealistic Project Schedule Poor Change Management/Approval Process Protracted Commercial Negotiations (Sub- Contracts & Purchase Orders) Delays during Detail Design impacting Schedule (late placement of purchase orders) Vendor s Poor Performance Late Delivery to Site of Critical Materials

8 KEY REASONS FOR PROJECT DELAYS Local Political Issues Industrial Relations Issues resulting in Strikes Delays in Site Handover Contractor Performance Late Materials Delivery to Site Poor Safety Management Weather Complexity of Project Poor Project Closeout

9 MITIGATION OF PROJECT DELAYS Analyse Delay Establish Programme to Mitigate Delay Establish Critical Completion Milestones Implement Programme to Mitigate Delay Effective Progress & Productivity Monitoring Selective Overtime Working Review Contractors Resource Levels Review Contractors Performance

10 MITIGATION OF PROJECT DELAYS Alignment of Key Team Members Define Roles & Responsibilities Project Workshop Identify Delay &Team buyin to Remaining Project Goals Project Scope Realistic to go Project Scope Establish Accurate to go Cost Estimates Scope Change Included in Estimate & Schedule Regular Commercial Reviews No Surprises Team Willingness to Remove Road Blocks

11 PROJECT CLOSE OUT CHECK LIST Accepted Works has been signed off prior to handover Uncompleted Works have been agreed, listed & categorised A / B / C Items Time Frame Agreed for Uncompleted Works As built Documentation has been reviewed and accepted Final Accounts agreed and signed off Close Out All Outstanding Commercial Issues Training (if required) Produce Close Out / Lessons Learned Report

12 PROJECT CLOSE OUT REPORT Did the Project Achieve its Critical Success Factors Project Accomplishments Effectiveness of Project Management Processes Major Issues Project Data Contractor Performance Project Changes Budget Review PM Feed Back on Team Performance Customer Satisfaction Recommendations & Knowledge Transfer

13 LESSONS LEARNED Prior to de-mobilisation of Project Team conduct a Lessons Learned Workshop: Purpose of Workshop Objectives Organisation Review Schedule Performance (compare baseline to as-built Project Changes & their Impact Issues to Complete & Participation by Team Members Produce Project Final Account & Explain Variances Team Recommendations

NZQA registered unit standard 25872 version 2 Page 1 of 5. Develop and implement a project plan to deliver on an Infrastructure works contract

NZQA registered unit standard 25872 version 2 Page 1 of 5. Develop and implement a project plan to deliver on an Infrastructure works contract Page 1 of 5 Title Develop and implement a project plan to deliver on an Infrastructure works contract Level 5 Credits 15 Purpose People credited with this unit standard are able to: explain relationship