CITY OF BLACK HAWK, COLORADO. REQUEST FOR PROPOSALS 2016 On-Call Civil and Structural Engineering Services November 13, 2015

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1 1.0 PURPOSE CITY OF BLACK HAWK, COLORADO REQUEST FOR PROPOSALS 2016 On-Call Civil and Structural Engineering Services November 13, 2015 It is the intent of the City of Black Hawk ( City ) to enter into a contract with a qualified, professional consulting firm or team of professional consultants ( Consultant ) pursuant to this Request for Proposals ( RFP ) to provide on-call civil and structural engineering services necessary to complete various projects for the City of Black Hawk, Colorado. 2.0 SCOPE OF WORK The City seeks a professional consulting firm or team of professional consultants ( Consultant ) to provide cost-effective civil and structural engineering services on behalf of the City. Services and responsibilities may include, but not necessarily be limited to, the following: 2.1 Development review. Consultant shall review and comment on proposed development plans that are received by the City. Consultant shall ensure proposed developments conform to applicable engineering standards and specifications. 2.2 General civil engineering design. The City may request the Consultant to complete various civil engineering designs and prepare engineering plans and reports, including grading plans, utility plans and profiles, stormwater management plans, roadway plans, and related detail sheets. 2.3 Drainage design. The City may request the Consultant to perform various hydrologic and hydraulic calculations and complete reports, plans, and specifications to design storm sewer systems, open channel conveyance systems, detention and water quality facilities, and other assorted drainage improvements. 2.4 Drainage analysis. The City may request the consultant to analyze existing drainage systems to determine condition and capacity. 2.5 Floodplain analysis. Consultant shall be prepared and qualified to perform full-service floodplain analysis, including preparation of CLOMR and LOMR documents. 2.6 General structural engineering design. The City may request the Consultant to complete structural calculations and designs, including

2 foundation construction and remediation, historic structure restoration, bridge repair, and retaining wall construction and repair. 2.7 Structural analysis. The City may request the Consultant to analyze existing structures and determine structural condition and stability. 2.8 Opinions of probable construction costs. Consultant shall prepare and/or review civil and structural construction costs. 2.9 Meeting attendance. The City may require the Consultant to provide competent civil and structural engineering personnel at one-time or regular meetings during construction projects Consultant shall retain qualified personnel, including licensed Professional Engineers, to perform the above Scope of Work. 3.0 GENERAL CONDITIONS Proposals must be received at the City Public Works office by 3:00pm, December 18, It is the responsibility of the Consultant to ensure that the submittal arrives at the location specified prior to the time and date indicated above. Mail or deliver submittals to P.O. Box 68, 987 Miners Mesa Road, Black Hawk, Colorado Submittals shall be clearly marked 2016 On-Call Civil and Structural Engineering Services. 3.2 Submittals shall be firm for a period of 60 days commencing on December 18, The Consultant awarded this contract shall be required to comply with all Local, State and Federal requirements related to the contract. 3.4 For questions or additional information on this RFP, contact Matt Reed, Project Manager, at (303) or 3.5 Portions of the submittal may become a part of any contract issued pursuant to this RFP. 4.0 PROPOSAL REQUIREMENTS Proposal submittals shall include one (1) signed original and one (1) copy which contains: 4.1 Cover Sheet. The cover sheet shall list the name of the prime Consultant and all team member consultants with names and phone numbers of persons who may be contacted to answer questions. Also,

3 the cover sheet shall state who prepared the submittal and how that person can be reached. 4.2 Qualifications. Consultant shall provide a brief overview of their experience with civil and structural engineering services outlined in the Scope of Work. Consultant may also provide other company and personnel information that may be relevant. 4.3 Fees. Consultant shall submit proposed rates and compensation requirements. Consultant shall detail hourly rates, as well as reimbursement rates for mileage, paperwork and any other charges expected for projects. 5.0 EMPLOYMENT DISCRIMINATION BY RESPONDENT PROHIBITED During the performance of a contract awarded pursuant to this RFP, the Consultant agrees as follows: 5.1 The Consultant will not discriminate against any employee or applicant for employment because of age, race, religion, color, sex, national origin or any other protected class as defined in State or Federal law. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 5.2 The Consultant, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, will state that such Consultant is an equal opportunity employer. 5.3 Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. 6.0 INSURANCE REQUIREMENTS 6.1 The Consultant shall provide at his own expense the following insurance for him/herself and his/her employees in connection with their work under this contract Worker's Compensation: Statutory General Liability insurance with minimum combined single limits of $1,000, each occurrence and $2,000, aggregate. The policy shall include the City of Black Hawk, its officers and employees, as additional insured, with primary coverage as respects the City of Black Hawk, its officers and

4 its employees, and shall contain a severability of interests provision Professional Liability: Please specify limits available. 6.2 The Consultant shall indemnify and hold harmless the City against and from all liability, claims, damages, demands and costs, including attorney fees of every kind and nature and attributable to bodily injury, sickness, disease or death or to damage or destruction of property resulting from or in any manner arising out of, or in connection with, the project and their errors, omissions or negligent performance of the work under the contract. 7.0 AWARD OF CONTRACT 7.1 After receipt of proposals, the City will use the following factors in selecting a Consultant: Substantiated representations regarding the Consultant s experience and competence to accomplish the required work as set forth in this RFP Clearly demonstrated understanding of the proposed services. Completeness and reasonability of Consultant s plan to provide services as requested References Fees. 7.2 The City of Black Hawk reserves the right to reject any or all proposals, to waive informalities or irregularities in the proposals received, and to reject non-conforming, non-responsive, or conditional proposals, and to accept a proposal in whole or in part which, in the City's judgment, best serves the interest of the City of Black Hawk and its citizens.

5 Consultant must sign below to indicate an understanding of the conditions of the RFP and return with his/her submittal. CITY OF BLACK HAWK 2016 ON-CALL CIVIL AND STRUCTURAL ENGINEERING SERVICES Name of Consultant : Address: Phone: FAX: Print Name: Title: Authorized Signature: Date:

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