A Beginner s Guide to Creating a Presentation in PowerPoint 2013

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1 A Beginner s Guide to Creating a Presentation in PowerPoint 2013 How to Enter Text on a Slide 1. Open PowerPoint and select Blank Presentation. Each new presentation always starts with a Title slide. The Title slide has two text placeholders. Click inside a placeholder to start typing in it. 2. Click on the other placeholder to start typing in it. Click anywhere outside a placeholder to deselect it. 1

2 How to Add Slides 1. To add a new slide, click the top half of the New Slide button. 2. New slides will use the Title & Content layout. To add a slide using a different layout, click the arrow under the New Slide button and choose the layout that you want the new slide to use. 2

3 How to Edit Slides 1. Viewing Slides: To view a slide, click on its picture in the vertical list on the left-hand side of the screen. You can also scroll through your slides with the scroll bar on the right-hand side of the screen or the scroll wheel on your mouse. 2. Editing Text: To change the text in a placeholder, just click in the placeholder to enter the editing mode. Now you can enter or delete text in the placeholder. 3. Changing the Layout: To change the slide s layout, click the Layout button and choose the layout you want to use for that slide. 3

4 4. Resizing Placeholders: To change the size of a placeholder, click on it to enter editing mode. Click and drag on any of the resize handles. 5. Moving Placeholders: To move a placeholder, click on it to enter editing mode. Then click anywhere on the border between the resize handles. Click and drag on the border to move the placeholder. 6. Resetting the Layout: To reset a slide s layout, click the Reset button. (This is useful if you have made a lot of changes to the layout and are not sure how to change it back.) 7. Rearranging Slides: To rearrange a slide, click and drag on it in the left-hand list. You can also click on the View tab and open the Slide Sorter view. Click Normal to return the default view. 8. Deleting Slides: To delete a slide, select it and press the Delete key on the keyboard, or right-click and choose Delete Slide. 4

5 How to Change the Design of the Presentation 1. In the Ribbon, click the Design tab. You will see several of the design options right away. Hover your mouse over one to see a preview of what it would look like for the current slide. Click a design to apply it to the entire presentation. 2. To view the full list of designs, use the scroll buttons in the Themes box, or click the More button. 3. Each theme also has four pre-set variants. Click on one to apply it to the presentation. 4. If you are planning on showing your presentation on an overhead projector, you will need to change the size of your slides. By default, PowerPoint slides are in a widescreen format. To change to the 4:3 aspect ratio used by an overhead projector, click the Slide Size button and choose Standard (4:3). 5

6 How to Add Transitions 1. In the Ribbon, click the Transitions tab. Click a transition to apply it to the current slide. 2. To view the full list of transitions, use the scroll buttons in the box, or click the More button. 3. To see what the slide s current transition looks like, click the Preview button. 4. To apply a transition to the entire presentation, click Apply to All. 6

7 How to Insert Images 1. In the Ribbon, click the Insert tab. 2. Clip Art: To insert Clip Art, click the Online Pictures button. Search and browse images in the Office.com Clip Art search box. Click on an image and click the Insert button. 3. Photos or Downloaded Images: To insert photographs or other images from your computer or flash drive, click the Pictures button. Browse for the file in your computer or your flash drive. Click Open to insert it. (Note: Images may be subject to copyright restrictions and require citation of the source for the image.) 4. Moving Images: To move an image, click near the center of the image, holding the mouse button down. Drag the image by moving the mouse. 5. Resizing Images: To resize an image, click on it to reveal the resize handles. Click and drag one of the corner handles toward or away from the center of the image to resize it. (Note: if you use the top, bottom, or side handles, you may distort the image.) 7

8 How to Play the Presentation 1. In the Ribbon, click the Slide Show tab. Click the From Beginning button. 2. To advance the slides, click the left mouse button, use the scroll wheel, or press the spacebar, Enter key, or right arrow key. 3. To go back to the previous slide, use the scroll wheel on the mouse or press the left arrow key. 4. To exit the presentation at any time, press the Esc (Escape) key on the keyboard. How to Print the Presentation 1. Click the File tab and click on Print. 2. Note: By default, PowerPoint will print a separate page for each slide. To print six slides on one page, click Full Page Slides and choose 6 Slides Horizontal. 3. To print double-sided, click Print One Sided and choose Print on Both Sides. 8

9 4. When you are finished adjusting the print settings, click the Print button. 9

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