CONSTITUTION. 1. The name of the incorporated association is the Sporting Horse Australia Incorporated. Hereafter referred to as SHA Inc.

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1 CONSTITUTION 1. The name of the incorporated association is the Sporting Horse Australia Incorporated. Hereafter referred to as SHA Inc. 2. (1) The Sporting Horse Australia Incorporated is a body of a central committee of management operating under the Associations Incorporations Act 1981 and the Associations Incorporation Regulations (5) for the purpose of definition any reference herein to the Association refers to the whole body of the SHA Inc. (5) In this constitution, unless the contrary intention appears: COUNCIL refers to the committee of management of the Association. MEMBER means any financial or life member of the Association. LIFE MEMBER means any person having been awarded a life membership by the Council. CONSTITUTION refers to this document and all things included herein. RULES refer to the actual conditions controlling the running of novelty racing events. EXECUTIVE mean office bearers of the State Council committee. 3. FINANCIAL YEAR (1) The financial year of the Association shall end on the thirtieth (30) day of June each year. 4. AIMS & OBJECTS (1) To promote the sport of novelty racing throughout Australia. (2) To make standard throughout Australia the rules of the Association and equipment used for novelty racing events. (3) To encourage and assist in every possible way any organization willing to conduct novelty racing events. (4) To instill into all members and competitors the importance of good Sportsmanship. (5) To encourage all members and competitors to take pride in their sport And maintain a high standard of appearance, conduct and performance. (6) To promote the fullest possible understanding of the aims and objects and Rules of the Association.

2 5. MEMBERSHIPS A person who applies and is approved for membership as provided in this Constitution is eligible to be a member of the Association on payment of the entrance fee and annual subscription payable as determined by the committee of the Association. (1) Member shall be classified as: (a) (b) (c) (d) (e) Senior riding member seventeen (17) years and over. Junior riding members under seventeen (17) years. Association members (non riding) Life Members. Day riding memberships can be purchased on the day of competition or prior to the day of competition, for a fee as Determined by Council. This membership entitles a person to ride for only one (1) day as a member of the SHA Inc. (2) The annual membership fees shall be as laid down at the annual general meeting of the Association each year. (3) Subscriptions shall fall due on the first (1) day of October each year. (4) All membership renewal notices will be posted to members by the first week of September. (5) All applications for new memberships and membership renewals must be Made on the proper form and be submitted to the Council treasurer (6) The Council shall reserve the right upon receiving a membership application, to determine whether to approve or reject the application and will also retain the right to expel any member as provided for in the grievance procedures of this constitution. (7) The Council treasurer shall maintain a detailed register of all Association members, which will be available for inspection by members at the address of the treasurer. 6. FINANCES (1) The Council shall be financed by memberships. (2) The Council shall retain the right to impose a further levy not exceeding Ten (10) per cent of membership fees for specific projects as it sees fit. (3) Additional funds shall be derived from donations and other such sources as the Council determines. (4) All income and property of the association shall be applied solely towards the Promotion of the Aims and Objects of the Association.

3 7. ANNUAL GENERAL MEETINGS (1) The Council shall: (a) in each calendar year, convene an annual general meeting. (b) The annual general meeting of the Association shall be held on such a day as the Council determines. (c) The Council elections shall be held at that annual general meeting. 8. EXTRAODINARY GENERAL MEETINGS (1) Any general meeting other than an annual general meeting shall be called an extraordinary general meeting. (2) The Council committee may whenever it thinks fit convene an extraordinary general meeting, 9. NOTICE OF MEETINGS (1) The secretary, will at least twenty-one (21) days prior to the date fixed for the holding of a general meeting of the Association, shall cause to be sent to each member of the Association, a notice stating the date, place and time of the meeting and the nature of the business to be transacted. (2) Any items members wish to have discussed at the Association annual General meeting must be received by the Council secretary seven (7) days prior to the meeting. 10. PROCEEDINGS AT GENERAL MEETINGS (1) The quorum of a general meeting: (a) shall be Five (5) including office bearers. (2) No item of business shall be transacted at at general meeting unless a quorum of members is present. (3) Only financial members having reached the age of seventeen (17) years at the date of the meeting and life members are eligible to vote at a general meeting. (4) The chairman of a general meeting: (a) of the Association, shall be the Council president, or in his/her absence, the Council vice-president, or if none of these persons are present, the members shall elect one of their number present to chair the meeting. (5) Decisions at a general meeting shall be decided by a show of hands, or if Demanded by any member, a ballot. (6) Each member shall be entitled to appoint another member to cast his/her Vote by proxy, providing written notice is given to the secretary no later that the scheduled starting time of that meeting. (7) In the case of an equal vote the chairman is entitled to cast the deciding vote.

4 11. ELECTIONS (1) Nominations for Council committee positions whether office bearers or ordinary must be made in writing, signed by two (2) other members of the Association and include the written consent of the candidate. 12. COUNCIL STRUCTURE (1) A member must be currently financial and have been for at least one (1) full year or be a life member, before becoming eligible to be elected to Council. (2) The Council shall consist of: (a) one president (b) one vice-president (c) one secretary (d) one treasurer (e) and maximum of twenty (20) ordinary Council members. (3) The balance of Council, including office bearers, shall be elected for a two-year term, but half shall retire each year and be eligible for re-election. (4) The Council may declare any Council position vacant if: (a) a council member fails to attend three (3) consecutive Council meetings without previously obtained crave of absence. (b) a Council member ceases to be a financial member of the Association. (c) a Council member resigns from his/her position. (5) The Council retains the right to fill any casual vacancy with any member as it sees fit and that appointment shall continue for the remainder of that term. 13. COUNCIL MEETING PROCEDURE (1) The Council shall meet together for the dispatch of business, adjourns and otherwise conduct their meetings regularly with a minimum of six (6) meetings per year. (2) Special meetings of the Council may be convened by the president of by any three (3) members of the Council. (3) The quorum of a Council meeting shall be a minimum of five (5) members Including office bearers. (4) The chairman at Council meetings shall be the president or in his/her absence the vice-president of if none of these persons are present, the Council shall elect one of their number present to chair the meeting.

5 (5) Decisions at Council meetings shall be determined by a show of hands or, if demanded by nay member, by ballot. (6) In the case of an equal vote the chairman shall be entitled to cast the Deciding vote. (7) Any financial or life member may request to attend a Council meeting as a Visitor, with no voting rights, upon application to a member of the Executive. 14. POWERS AND DUTIES OF COUNCIL (1) The Council shall administer the affairs of the Association and shall exercise And do all such things as may be provided in this constitution. (2) The Council has the right that, at any time, it can take action to do anything, which would be for the improvement of the sport, up to, and including any safety aspects. (3) The Council may, on behalf of the Association, apply for affiliation with any Body or organisation as it sees fit. (4) The Council shall be responsible for the annual review of the Association Book of Rules for novelty racing up to and including, the addition, deletion or alteration of any rule of the Association. (5) The interpretation of the Council on any rule of the Association shall be Conclusive and binding on all Association members unless and until it shall be over-ruled by a resolution at a general meeting of the Association. (6) The Council shall have the right to appoint sub-committees and co-opt Persons to deal with matters relating to Council. (7) The Council only shall have power to grant life memberships to any members Who have given outstanding service to the Association by fulfilling the aims and objects of the Association. (8) Two (2) members of Council shall sign all cheque payments made by the Council on behalf of the Association. 15. DUTIES OF COUNCIL OFFICE BEARERS (1) The President shall: (a) when present, act as chairman at all Council meetings and general meetings of the Association. (b) maintain control of all meetings at which he/she is chairman. (c) See that all matters as may be contained in this constitution are properly carried out. (2) The Vice-President shall: (a) act as chairman at any meetings from which the president is absent. (b) when acting as chairman, assumes all such duties and powers of that office.

6 (3) The Secretary shall: (4) The Treasurer shall: (a) take proper minutes of Association general and Council meetings. (b) Conduct the correspondence of the Council (c) Maintain contact with all bodies with whom the Association is affiliated. (d) keep up to date records pf all Council matters and duly carry out Council instructions and maintain custody of all records of the Association. (e) when directed to do so, arrange all such things as may be necessary when a meeting is convened. (f) Shall maintain custody of the common seal of the Association (g) The common seal must be affixed to any instrument except by the Authority of the committee and the affixing of the common seal must be attested by the Signatures either of two members of the committee or, if one member of the committee and of the public officer of the Association. (a) keep accounts of the funds of the Council. (b) Prepare a balance sheet and statement of accounts to be submitted to the annual general meeting of the Association each year. (c) Report on financial matters at Council meetings. (d) Make all payments authorized by the Council. (e) Keep safe custody of all articles relevant to office of treasurer and keep all these things available for inspection by any member. (f) Keep a register of memberships. 16. DISCIPLINE, SUSPENSION AND EXPULSION OF MEMBERS (1) Subject to these Rules, if the committee is of the opinion that a member has Refused or elected to comply with these rules, or has been guilty of conduct Unbecoming a member or prejudicial to the interests of the Association the committee may by resolution- (a) fine that member an amount not exceeding $500: or (b) suspend that member from membership of the Association for a specified period; or (c) expel that member from the association (2) A resolution of the committee under sub-rule (1) does not take effect unless- (a) at a meeting held in accordance with sub-rule (3), the committee confirms the resolution; and (b) if the member exercises a right of appeal to the Association under this rule, the Association confirms the resolution in accordance with this rule (3) A member of the committee to confirm or revoke a resolution under sub-rule (1) Must be held not earlier than 14 days, and not later than 28 days, after notice has been given to the member in accordance with sub-rule (4)

7 (4) For the purpose of giving notice in accordance with sub-rule (3) the Secretary must as soon as practicable, cause to be given to the member a written notice- (a) setting out the resolution of the committee and the grounds on which it is based; and (b) stating that the member, or his or her representative, may address the committee at a meeting to be held not earlier than 14 days and not later than 28 days after the notice has been given to that member; and (c) stating the date, place and time of that meeting; and (d) informing the member that he or she may do one or both of the following- (i) (ii) attending that meeting give to the committee before the date of that meeting a written statement seeking the revocation of the resolution (e) informing the member that, if at that meeting, the committee confirms the resolution, he or she may not later than 48 hours after that meeting, give the Secretary a notice to the effect that he or she wishes to appeal to the Association in general meeting against the resolution (5) At a meeting of the committee to confirm or revoke a resolution passed under sub-rule (1), the committee must (a) give the member, or his or her representative, an opportunity to be heard; and (b) give due consideration to any written statement submitted by the member; and (c) determine by resolution whether to confirm or to revoke the resolution (6) If at a meeting of the committee, the committee confirms the resolution, the member may, no later than 48 hours after that meeting, give the Secretary a notice to the effect that he or she wishes to appeal to the Association in general meeting against the resolution. (7) If the Secretary receives a notice under sub-rule (6) he or she must notify the Committee and committee must convene a general meeting of the Association to be held within 21 days after that date on which the Secretary received the notice. (8) At a general meeting of the Association convened under sub-rule (7) (a) no business other than the question of the appeal may be conducted; and (b) the committee may place before the meeting the details of the grounds for the resolution (c) the member, or his or her representative, must be given an opportunity to be heard; and (c) the members present must vote by secret ballot on the question whether the resolution should be confirmed or revoked. (9) A resolution is confirmed if, at the general meeting, not less that two-thirds of the Members vote in person, or by proxy in favour of the resolution. In any other case the resolution is revoked.

8 17. DISPUTES and mediation (1) The grievance procedure set out in this rule applies to disputes under these rules between (a) a member and another member; or (b) a member and the association (2) The parties to the dispute must meet and discuss the matter in dispute, and, if possible resolve the dispute within 14 days after the dispute comes to the attention of all parties. (3) If the parties are unable to resole the dispute at the meeting, or if a party fails to attend that meeting, then the parties must within 10 days hold a meeting in the presence of a Mediator. (4) The mediator must be- (a) a person chosen by agreement between the parties or (b) in the absence of agreement (i) in the case of a dispute between a member and another member, a person appointed by the committee (ii) of the Association; or in the case of a dispute between a member and the Association a person who is a mediator appointed by The Dispute Settlement Centre of Victoria (Department of Justice) (5) A member of the Association can be a mediator (6) The mediator cannot be a member who is party to the dispute (7) The parties to the dispute must, in good faith attempt to settle the dispute by Mediation (8) The mediator, in conducting the mediation must- (a) give the parties to the mediation process every opportunity to be heard; and (b) allow due consideration by all parties of any written statement submitted by any party; and (c) ensure that natural justice is accorded to the parties to the dispute throughout the mediation process (9) The mediator must not determine the dispute (10) If the mediation process does not result in the dispute being resolved, the parties May seek to resolve the dispute in accordance with the Act otherwise at law. 18. ALTERATION OF CONSTITUTION OR STATEMENT OF PURPOSE The Constitution or Statement of Purposes may only be altered or added to by special resolution in accordance with the Associations Incorporations Act 1981 (section 22) by members at a general meeting of the Association and such intention must be clearly set out to all members on the convening of such a meeting. 19. WINDING UP OR CANCELLATION In the event of the winding up or cancellation of the Incorporation of the Association, the assets of the Association shall be disposed of in accordance with the provisions of the Associations Incorporation Act 1981.

9 This constitution and all things contained herein were adopted by members of the Association at a general meeting of the Association 0n 21May Suzanne Ferrari President Date Narelle Meredith Secretary Date Joy Meredith Public Officer Date

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