Import Licenses How to send soil samples from outside the European Union to ALcontrol the Netherlands

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1 Import Licenses How to send soil samples from outside the European Union to ALcontrol the Netherlands Why are Import Licenses necessary? In order to protect the Netherlands from harmful influences, i.e. seeds or other harmful organisms which can influence our ecosystem, the Dutch Ministry of Agriculture, Nature & Food Quality has stated an authorized check needs to be performed by the Phytosanitary Department for which an Import License is required. This only concerns SOIL samples entering the Netherlands from outside the European Union. Note that an Import License is not needed for water samples (ground water, waste water, or other). Countries belonging to the European Union: Austria, Belgium, Bulgaria, Cyprus (excl. Turkish Republic North Cyprus), Czech Republic, Denmark, Estonia, Finland, France (incl. French Guyana, Guadeloupe, Martinique, Reunion, Saint-Barthélemy & Saint Martin), Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxemburg, Malta, Netherlands (excl. Aruba, Bonaire, Curaçao & St. Maarten), Poland, Portugal (incl. Azores & Madeira), Romania, Slovakia, Slovenia, Spain, Sweden, Tsjech Republic & United Kingdom (incl. Gibraltar, excl. Canal Islands & Man). Note: For all other countries then the above mentioned an Import License is required! Explanations 1) Import License (see Annex I) Per box / package one ORIGINAL license is required! * Max. weight per box 25kg. Costs per License is 50 (ordering licenses through sales contact) * NO COPIES are allowed. Your shipment will NOT be accepted and will be detained at customs. All further costs will be for the shipping party! 2) Custody Invoice * (see Annex II) Should be at least 50, incl. a specification of content of shipment. * A Custody Invoice is not for actual invoicing, but is only procedure so Customs knows what s inside the shipment. This will ensure the shipment goes through Amsterdam Airport instead of Brussels Airport. The latter will delay the shipment at least one week! 3) Clearance documents The customer himself is required to inform about possible additional clearance documents needed for local customs, and are to be included at departure. 4) Biohazard notification A biohazard notification always needs to be placed outside the shipment, per box. How to ship and with which company? Shipping should preferably be done by DHL or TNT as AIRFREIGHT. The shipping party (customer) organizes the shipment. Per box following documents/notifications need to be packed OUTSIDE the box. Import License Custody Invoice Airway Bill (see Annex III) * * Possible additional clearance documents Biohazard notification * On the Airway bill check Destination Duties/taxes are for the SHIPPER. If not VAT will be billed to ALcontrol in which case we will invoice the shipping party plus 25 administration costs. * According to European legislation for custom purposes concerning shipments to ALcontrol but from outside the European Union, the EORI nr. needs to be mentioned: NL If not mentioned your shipment may experience delay at customs. Shipping address: Ordering Licenses: ALcontrol Laboratories Customer Support F.a.o. Mr. Robert Fens Steenhouwerstraat 15 Tel.: +31-(0) AG Rotterdam The Netherlands Ordering analysis 1) Include the orderform (Annex IV) in the shipment. 2) Place your order digitally our web based internet application. For further information please visit our website You can obtain your login and password via our website! Annex I Example Import License Annex II Custody Invoice Annex III Example Airway Bill Annex IV Orderform

2 Annex I Example Import License

3 Annex II Custody Invoice Custody Invoice Ship to Company name: ALcontrol Laboratories Airway bill number: Street: Steenhouwerstraat 15 Carier: Area code/town: 3194 AG Rotterdam No. of pieces: Country: The Netherlands Total weight: ATTN.: Mr. Robert Fens Shipping date: EORI nr.: NL Full description of goods No. of Items Item Value Sent by Company name: Street: Area code / Town: Country: Contact: Tel: Reason for export Authorized Signature Name.

4 Annex III Example Airway Bill

5 Annex IV Order form

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