POSITION DESCRIPTION. Human Resources Manager GRADE: 10 DEPARTMENT: ADMINISTRATION EXEMPT NON-EXEMPT

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1 Employment Notice The City of Havre de Grace is currently accepting applications to fill a Human Resources Managers position in the Administrative Department. The incumbent will serve under the supervision of the Director of Administration with a primary focus placed on the management of the City s human resource policies and procedures. This entails the ability to direct and coordinate human resources activities, such as employment, compensation, labor relations, benefits, training, and employee services as well as other duties as assigned to ensure the proper implementation of the strategy and objectives of the Administration. Incumbent must have a BS degree in Human Resources, or in an equivalent field, with ten years of experience; or, a MS degree in Human Resources, or in an equivalent field, with six years of experience. In addition, incumbent must have knowledge of Human Resource systems and databases; competence to build and effectively manage interpersonal relationships at all levels of the organization; and have a proven in-depth knowledge of labor law and human resources best practices. The starting salary will be commensurate with experience along with a full range of benefits. A copy of the job description is available for view on the City s website Applications are available at City Hall, 711 Pennington Avenue, Havre de Grace, MD and on the City s website and will be accepted through October 28, 2016.

2 POSITION DESCRIPTION TITLE: Human Resources Manager GRADE: 10 DEPARTMENT: ADMINISTRATION FLSA: EXEMPT NON-EXEMPT Serves under supervision of the Director of Administration with a primary focus placed on the management of the City s human resource policies and procedures. This entails the ability to direct and coordinate human resources activities, such as employment, compensation, labor relations, benefits, training, and employee services as well as other duties as assigned to ensure the proper implementation of the strategy and objectives of the Administration. DUTIES AND RESPONSIBILITIES: Maintains the Personnel Regulations Handbook up-to-date. Maintains job requirements and job descriptions for all positions within the City. Oversees hiring procedures and the interviewing process. Monitors disciplinary process and prepares letters of written reprimand, suspension and termination. Provides personnel budgetary information. Schedules employee training classes for all Federal and State required courses and seminars, i.e. sexual harassment, etc. Develops, manages and schedules the employee wellness program. Prepares advertisements of vacant positions both internally and publically. Schedules pre-employment physicals. Reviews and manages all worker compensation claims and oversees the investigation of such claims. Performs analysis of wage and salary reports and data to determine competitive compensation plan. Prepares written directives advising department directors of City policy regarding employer responsibilities in keeping abreast of State and Federal employment laws and regulations. Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. Studies legislation, arbitration decisions, and collective bargaining contracts to assess trends. Performs analysis, maintenance, and communication of records required by law or by other departments in the organization. Prepares and oversees employee criminal history background checks.

3 Provides administrative orientation for all employees and oversees and documents orientation process at each department. Manages the random drug/alcohol testing program. Monitors the Employee Assistance Program and Substance Abuse Program. Prepares and submits mandated State and Federal employee reports as required. Maintains the electronic human resources documentation system to meet information and recording needs to include personnel and training files. Administers performance review program to ensure effectiveness, compliance, and equity within organization. Prepares employee separation notices and related documentation, and conducts exit interviews. Must possess sufficient knowledge to assist employees on basic financial literacy issues such as saving for retirement, budgeting for emergencies, etc. Must possess sufficient knowledge in the areas of defined benefit and deferred compensation issues. Able to work closely with retirement plan actuary. Must be familiar with the Maryland Law Enforcement Officer s Bill of Rights. Represents the City at personnel-related hearings and investigations. Performs such other administrative duties as may be determined by the Director of Administration. MINIMUM QUALIFICATIONS OF THE JOB: Knowledge of HR systems and databases. Competence to build and effectively manage interpersonal relationships at all levels of the organization. Ability to read, analyze, and interpret complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Proven in-depth knowledge of labor law and HR best practices. EDUCATION REQUIREMENTS BS in Human Resources, or equivalent, with ten (10) years of experience or a MS in Human Resources, or equivalent, with six (6) years of experience.

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