Clinical Commissioning Group Governance Committee. Terms of Reference

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1 Clinical Commissioning Group Governance Committee 1. Introduction Terms of Reference The Governance Committee (the Committee) is established in accordance with Clinical Commissioning Group s (CCG) Constitution, Standing Orders and Scheme of Delegation. These Terms of Reference set out the membership, remit, responsibilities and reporting arrangements of the Committee and which is effected in the CCG s constitution and standing orders. 2. Membership Membership of the Governance Committee will be as follows: CCG representation: Lay Representative to chair (will also chair the Quality & Patient Safety Committee) Chief Officer or Chief Operating Officer (Joint Vice Chair) Head of Governance Quality Support Team Representation (Chief Nurse, Deputy Chief Nurse, Patient Safety and Quality Manager) Senior Commissioning Lead Information Governance Lead / Senior Information Risk Owner Additional officers and representatives from other bodies may be invited to attend as appropriate. 3. Secretary The Governance Committee will be supported by administrative support from the CCG, in terms of arranging meeting times and venues, ensuring meetings are quorate, circulating agendas and paper in advance and at meetings. The minutes of the Governance Committee will be formally recorded and submitted to the Audit Committee, Patient Safety and Quality Committee and the CCG Board Minutes will be submitted in draft form if required by the timing of meetings. 4. Lead Officer The Lead Officer for this Committee is the Head of Governance. The Executive Officer with responsibility for corporate governance is the Chief Officer. 5. Quorum The Committee will be considered quorate when there is representation from Either chair or vice chair of the Committee 1 Executive Officer of the CCG Head of Governance or Deputy Minimum 1 member of the Quality Support Team (Chief Nurse / Deputy Chief Nurse / Quality and Patient Safety Manager)

2 The meeting will be considered quorate if the minimum requirements for attendance in the first 4 bullet points are meet 6. Frequency and Notice of Meetings The meetings of the Governance Committee will be held bi-monthly with extraordinary meetings should the Chair judge necessary to discharge the responsibilities of the Committee. Bi-monthly Time - to be agreed CCG Head Quarters 7. Remit and Responsibilities of the Committee The primary aim of the Governance Committee is to provide assurance to the Governing Body that the governance systems, processes and behaviours by which the CCG leads, directs and controls functions in order to achieve organisational objectives, and the way in which they relate to patients and carers, the wider community and partner organisations, are integrated and effective. The key responsibilities of the Committee are: Ensure that all corporate governance arrangements within the CCG are robust, ensuring that the Governing Body is fully briefed on these matters and has regard to them when taking decisions. Undertake a general overview of the CCG s risk management processes and its risk profile, complementing the role of the Audit Committee with regard to detailed scrutiny and assurance of the CCG s internal control system, Board Assurance Framework and Risk Management Strategy Oversee the CCG s systems and processes for emergency planning and business continuity management Maintain a constant review of all governance and assurance arrangements to ensure all the threads of quality, activity and finance are aligned and integrated. Oversee arrangements for information governance (including freedom of information requests), ensuring that sufficient controls and appropriate policies and procedures are in place. Approve the CCG s Sustainable Development Management Plan (SDMP) and regularly review progress with regard to its delivery Oversee the CCG s systems and processes for handling complaints and concerns and ensuring that service improvements are identified and implemented Review all new CCG policies and recommending them to the CCG Board for final approval. Also approve any minor amendments and updates to existing policies without recourse to the CCG Board

3 8. Relationship with the Governing Body Delegated Powers from the Board The Governance Committee reports directly to the CCG Board, providing assurance that the governance systems, processes and behaviours by which the CCG leads, directs and controls functions in order to achieve organisational objectives, and the way in which they relate to patients and carers, the wider community and partner organisations, are integrated and effective. The Governance Committee will produce an annual report detailing the achievements against its objectives and the outcome of its annual committee effectiveness review for the CCG Board. Delegated Responsibility The Governance Committee will apply best practice in the decision-making process and in all areas of operation. Where possible, it will take the agreed practices of the CCG, as set out in the Constitution, as the model for functioning. The Committee will have full authority to commission any reports, research etc. as it deems necessary to ensure delivery of safe effective care. 9. Conduct of the Committee Members of the CCG Governance Committee are expected to comply with the same standards of conduct expected of all CCG and governing body members, as set out in the CCG Constitution and national NHS Constitution. This includes: Abiding by the CCG Conflict of Interest policy, thereby declaring all interests honestly and fully and declaring any conflict of interests. Abiding by the Standards of Business Conduct articulated in the CCG Standing orders Abiding by the Nolan Principles of public life when discharging duties. The seven principles are selflessness, integrity, objectivity, accountability, openness, honesty and leadership. The TOR will be agreed by the CCG Board and reviewed annually. The Committee will undertake an annual self-assessment effectiveness review APPENDIX I AGENDA TEMPLATE (INCL. STANDING ITEMS) CCG

4 GOVERNANCE COMMITTEE 1 GENERAL BUSINESS 1.1 Opening Remarks and Welcome AGENDA Apologies for absence Declaration of Conflict of Interest 1.4 Minutes of the previous Meeting held on 1.5 Action Log 2 GOVERNANCE AND PERFORMANCE Bi-monthly (Every meeting) Risk Management / Board Assurance Framework Policy Review Four Monthly Workforce Mandatory Training Health & Safety Action Plan Six Monthly Information Governance / FOIs Emergency Planning and Business Continuity Management Annually Governance Committee Work Plan Governance Committee Annual Report Governance Committee Terms of Reference Equality and Diversity Quality Accounts Issues to take to Localities Issues to be escalated to CCG Board 3 INFORMATION ITEMS Patient Safety and Quality Committee Minutes Items for Communication to the Localities Items for Communication to the Board 4 ANY OTHER BUSINESS Key National Reports 5 DATE OF NEXT MEETING

5 APPENDIX 2 PAPER TEMPLATE Agenda Item NHS BASILDON & BRENTWOOD CCG Governance Committee on Date PART 2 - CONFIDENTIAL NAME OF REPORT Submitted by: Prepared by: Status: Name Name i. Purpose This report gives an overview of: ii. Background iii. Summary iv. Recommendations v. Statement of Compliance This paper has been reviewed by the Head of Corporate Governance / Company Secretary who is satisfied that it complies with essential standards of governance and compliance, such as equality & diversity, management of conflicts of interest and the NHS Constitution. This conclusion has been endorsed by the CCG Chair. vi. Associated Papers As follows:

6 APPENDIX 3 GOVERNANCE COMMITTEE WORKPLAN DRAFT GOVERNANCE COMMITTEE WORKPLAN REPORT AUTHOR / DEPARTMENT Governance & Performance Risk Management/ Board Assurance Framework FREQUENCY Ap r Ma y Ju n Jul Each meeting X X X X X X Policy Review (scheduled programme) Each meeting X X X X X X Workforce Four monthly X X X Mandatory training Health & Safety Action Plan Four monthly X X X Information Governance and FOIs Six monthly X X Emergency Planning and Business Six monthly X X Continuity Management Governance Committee Work Plan Annually X Governance Committee Annual Report Annually X Governance Committee Terms of Reference Annually X Equality and Diversity Update Six monthly X X Other Key National Reports As published Au g Se pt Oct No v De c Jan Fe b Ma r Sub Group Minutes Every meeting X X X X X X

7 APPENDIX 4 SELF-ASSESSMENT CHECK LIST Assessment of Committee Effectiveness 20../20.. Name: Sub-Committee: Governance Committee 1. Referring to the attached Terms of Reference, please detail whether the committee has achieved all of its stated objectives this year. 2. Referring to the attached annual workplan, please detail whether the committee has completed all of its agreed workplan this year. How would you rate the following aspects of the committee s effectiveness? 3. The Committee has worked purposefully and methodically to achieve its objectives 4. The Committee has reported regularly in a way that has furthered the work of the Board 5. The Committee has been effectively Chaired 6. The Committee has met sufficiently and with good attendance 7. The Committee has the right number of appropriately knowledgeable and experienced Never / rarely 1 Some of the time 2 Most of the time 3 All of the time 4

8 members who have been able to contribute effectively 8. The Committee has received timely, accurate and helpful information If you have rated any of the above aspects as a 1 or a 2, please give your reasons below: Do you have any other suggestions for improving any aspect of the committee s work? Please complete and return this questionnaire to by.

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