2. Non-Board Attendee Comments Sue Spell from Westside UU said that their 20 year anniversary is coming up soon.

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1 Page 1 of 5 Board Members: Present: NTUUC President Arlington Community Denton 1st Jefferson Horizon Longview North Texas Unitarian Universalist Congregations (NTUUC) Board of Trustees Meeting Oakcliff UU Church January 31, :00 am 12:00 pm Approved April 11, 2015 Anita Mills Barry Hansen Celeste Kennedy Mark Coomes Ray Enstam Kevin Bolton Emily Wood Lisa Casto Julie Hart OakCliff Pathways Red River Sacred Journey Tyler Westside Minister Pat McAfee David Pollard Vice Pres NTUUC Marla Loturco Secretary NTUUC Justin Dixon Tom Stovall Treasurer NTUUC Carol Cappa Mark Walz* Arrived During Meeting No late arrivals Alternates Attending None Staff Exec Director Absent: Youth Rep Web Master Daniel Polk* Lynne Patterson Erin McGee* Scott Grey* *Non-voting Quorum was present :02 - Opening Words: Board Meeting called to order at 10:02 a.m. by President Anita Mills Chalice lighting words by Mark Walz, Chalice lit by Pat McAfee Congregational check in see attached document None 2. Non-Board Attendee Comments Sue Spell from Westside UU said that their 20 year anniversary is coming up soon. None 3. Read Board Covenant None

2 Page 2 of 5 4. Approvals: Consent Agenda Minutes and Check-In from the Consent agenda There was a correction to the minutes which was made without the minutes being removed from the consent agenda. Committee Reports Endowment Committee Report 01/25/2015 Executive Committee Minutes for 01/09/2015 Executive Director Report Finance Committee Report 01/10/2015 Treasurer s Report Webmaster Report Moved and seconded to accept consent agenda. Approved unanimously. None. 4. Updates a. Slide Show Update It should now be considered a video and is being worked on by Charles Wicker. It will be about five minutes long. The old slide show which was posted on the website does not have the correct mission/vision. Since Marla Loturco has a corrected version she will get it to Scott for posting on the board page in case anyone wants to use it. b. Website revamp Scott is working on it but has been having some health problems. c. Strategic Plan No meetings have occurred with the holidays since the last meeting. There is one planned for February. Question: do any other board members wish to be included besides Justin and Celeste? No Response 4a. Daniel continue oversite of the video being developed 4a. Marla send corrected slide show to Scott Grey 4a. Scott post slide show to website board member pages 4b. Scott continue working on website development 4c. Anita set a meeting date for the Strategic Planning team 5. Committees: Approvals Awards Sunnie Palmer Social Action co-chair Lyssa Jenkins Moved and seconded to accept proposed chairs. Approved unanimously 5. Anita or Daniel Notify new chairs of their approved position

3 Page 3 of 5 6. Governance: Covenant: Document included here: Covenant of NTUUC Member Congregations NTUUC proclaims and promotes our covenant of liberal religion by empowering its member congregations through education, collaboration and funding. In support of this Mission, we, members of the North Texas Unitarian Universalist Congregations, affirm that: Member congregations cultivate mutual respect and support for each other and the work each is doing. Member congregations allocate resources to jointly promote and advance UUism in North Texas. Member congregations utilize responsibly the resources made available by NTUUC. Member congregations value and celebrate the differences, ideas, spirit and abilities of each congregation, mindful of differences in size and location as they affect our joint endeavors. To work together, we will utilize the following guidelines: We choose at least one official lay representative (1 for each 500 members) to attend NTUUC meetings and activities. We promote NTUUC training events and workshops to our members. Individual congregations determine the process by which they select their official NTUUC representatives. We inform other congregations of activities that publicly promote our faith in North Texas. We commit people, time and other resources to accomplish NTUUC goals and encourage collaboration. NTUUC representatives communicate to their member churches Boards of Trustees and members the plans and actions of NTUUC. We are transparent in our actions and commitments. We keep the commitments we make to NTUUC. Moved and seconded to accept the proposed covenant between NTUUC and its member congregations. Approved unanimously. 6. Marla will send out the approved copy to all Board Reps 7. Meeting Schedule for coming year: Executive Committee Board March 14, 2015 April 11, 2015 June 13, 2015 (SOTSOL) July 10-11, 2015 (Retreat) August 15, 2015 Sept. 12, 2015 (Budget) October 10, 2015 November 21, 2015 January 9, 2016 January 23, 2016 (Awards)

4 Page 4 of 5 Other Dates of note: October 30, 2015 Grant Awards Reports Due November 30, 2015 Grant Requests Due December 8, 2015 Award Nominees Due Moved and seconded to accept the proposed dates with acknowledgement that they might need to be changed. Approved unanimously. 7. NTUUC Board members attend meetings 8. New Business a. On the bus to Austin there will be some training about how to meet with representatives in Austin. Also there will be singing with the Common Ground Choir lots of music sheets for everyone. The meetings with reps will be set up for us. b. Brief discussion about combining Education and Social Action Committees for work on the Selma Event which pointed out a need for a brainstorming session on this topic. c. Points from the meeting 1 New covenant agreed upon between NTUUC and its member congregations congregational representatives 2 Awards Chair is Sunny Palmer; Social Justice Co-Chair is Lyssa Jenkins 3 On Feb 17 th there will be a Bus to Austin which will board at Oak Cliff at 6:15 am, leaving at 6:30 am. Suggested love donation is $ A video on NTUUC is being developed. 5 Scheduled Events 1) Tuesday Feb 17, 2015 UU s to lobby Texas Legislators NTUUC renting bus 2) Selma Eventa. Friday, March 6 th March with Faith Friday in Dallas across Margaret Hunt Hill Bridge b. Postponed Saturday, March 7 th Fifty Years: Marching Forward from Selma (voters rights) c. Sunday, March 8 th afternoon vigil to commemorate Bloody Selma Sunday 3) NTUUC Leadership Conference(SOTSOL)- June 13, 2015 Making Leadership Open 4) Education/youth event related to Gay Pride Sept ) CS/AI (Congregational Study/Action Issues) - tentative date is Oct Materials may be found on-line at: 6) Music Workshop along the lines of Red River s Wide Awake Worship- If any congregation is interested in hosting it we would like to provide $$, maybe several congregations would like to host together. 8a. Board Reps, encourage people from their congregations to make reservations 8b. Daniel set up joint meeting with Education and Social Action for brainstorming how they could work together 8c. Secretary send out the points from the meeting to all board members 8c. All board members liaison with their church on the meeting points 9. Closing There was a brief checkout by all reps

5 Page 5 of 5 Closing Words by Anita Mills 11:11 Adjournment Action Items Summary Item Action Required Person Responsible Due Date 4a Continue oversite of the video being developed Daniel Polk 4a Send corrected slide show to Scott Grey Marla Loturco 2/8/2015 4a Post slide show to website board member pages Scott Grey 4b Continue working on website development Scott Grey 4c Set a meeting date/place for the Strategic Planning Anita Mills team 5 Notify new chairs of their approved position Anita Mills or Daniel Polk 6 Send out the approved copy of covenant to all Marla Loturco 2/2/2015 Board Reps 7 Attend NTUUC meetings All Board Representatives 8a Encourage people from their congregations to make All Board Representatives bus reservations for Feb 17 th 8b Set up joint meeting with Education and Social Daniel Polk Action for brainstorming how they could work together 8. c Send to board members with points from Marla Loturco meeting 8. c Liaison with churches on the meeting points All NTUUC board members Respectfully submitted: Marla Loturco, Secretary February 2, 2015