EMPLOYEE TIME & ATTENDANCE QUICK REFERENCE GUIDE

Transcription

1 205 Fayetteville Street Suite 220 Raleigh, NC Office: Fax: Human Resurces Department - hr@gracefederalslutins.cm EMPLOYEE TIME & ATTENDANCE QUICK REFERENCE GUIDE This quick reference guide will assist with sme f the basic Time & Attendance tasks that yu will cmplete when lgging wrked hurs.

2 Welcme t Grace Federal Slutins. We re glad t have yu wrking with us! Timekeeping is carried ut thrugh an nline prtal perated by ADP. The prtal is designed t be very user friendly, but please let yur Grace manager knw if yu have any difficulties. Sme things t keep in mind as yu clck in and ut: 1. Make sure yu are entering yur time fr the crrect assignment. Mre details are belw. 2. All punches are live. In ther wrds, when yu click the Clck In r Clck Out buttn, yu are recrding yur actual time. Yu will nt need t enter a time yurself. 3. The Grace wrk week runs frm Mnday thrugh Sunday, and vertime is calculated based n this wrk week. 4. All vertime must be apprved by yur nsite manager in advance. 5. Yur nsite manager will receive a cpy f yur punches n Mndays fr apprval. 6. Yu will be able t access prir time cards and ther data abut yur wrk thrugh the timekeeping prtal. Mre details are belw. The fllwing instructins will help yu navigate the timekeeping prtal. Yu may use the table f cntents belw t jump t a specific sectin f this guide. As always, if yu have a questin r cncern, please cntact yur Grace manager. Table f Cntents Recrding yur Time & Attendance n the Hme Page... 2 Recrding yur Time & Attendance n the Time Entry Page... 3 Viewing and Printing yur Timecard... 4 Apprving a Timecard... 6 Selecting the crrect psitin... 8 Additinal Help and assistance Prprietary & Cnfidential Tp f the Dcument

3 Recrding yur Time & Attendance n the Hme Page 1. Open a web brwser and navigate t and sign-in. 2. If the Hme page did nt appear, use the menu alng the tp f the page t select HOME. 3. Use the displayed clck in and clck ut buttns t recrd yur time-entry. An Operatin Successful message will display upn successfully clcking in, r clcking ut. 2 Prprietary & Cnfidential Tp f the Dcument

4 Recrding yur Time & Attendance n the Time Entry Page 1. Use the main menu t select MYSELF -> TIME & ATTENDANCE -> MY TIME ENTRY 2. Select the apprpriate buttn t Clck in r Clck ut, then select OK n the pp up cnfirmatin windw. 3 Prprietary & Cnfidential Tp f the Dcument

5 Viewing and Printing yur Timecard Yu can view a vide demnstratin n hw t print yur Timecard here. Yu will need t sign in using yur sign-in credentials. 1. Open a web brwser and navigate t and then sign-in. 2. Select MYSELF -> TIME & ATTENDANCE -> MY TIMECARD 3. Select the Pay Date Range fields assciated with the time perid yu want t view, then click Find. The Timecard assciated with the perid selected will be displayed. 4. Print the Timecard by selecting the Timecard menu buttn, then select Print Timecard. 4 Prprietary & Cnfidential Tp f the Dcument

6 5. The Timecard will be displayed in a pp up windw. Select the Print Optins yu wuld like and review the infrmatin. Once yu have ensured yur selected ptins are crrect, press the PRINT buttn. 5 Prprietary & Cnfidential Tp f the Dcument

7 Apprving a Timecard Essential Time and Attendance Basics Yu can view a vide demnstratin n hw t apprve a Timecard here. Yu will need t sign in using yur sign-in credentials. 1. Open a web brwser and navigate t and sign-in. 2. Select MYSELF -> TIME & ATTENDANCE -> MY TIMECARD 3. Review yur Timecard and cnfirm there are n additinal changes r updates that need t be made, then click n the APPROVE TIMECARD buttn. 4. Click n the cnfirmatin pp up APPROVE buttn t finalize the apprval prcess. 6 Prprietary & Cnfidential Tp f the Dcument

8 5. Yu will nw be able t view a Green Checkmark n the Apprve Timecard buttn. 7 Prprietary & Cnfidential Tp f the Dcument

9 Selecting the crrect psitin If yu hld mre than ne psitin, make sure that yu are perfrming the timerelated activities fr the crrect psitin. 1. Open a web brwser and navigate t and sign-in. 2. In the menu n the main page, select MYSELF -> TIME & ATTENDANCE -> MY TIMECARD 3. Cnfirm that the crrect psitin is displayed 8 Prprietary & Cnfidential Tp f the Dcument

10 Additinal Help and assistance Essential Time and Attendance Basics Vide Demnstratins have been upladed t assist with specific activities. These nline vides can be accessed at any time yu are viewing yur Timecard. T access these vide demnstratins; 1. Select MYSELF -> TIME & ATTENDANCE -> MY TIMECARD 2. While viewing yur Timecard, select the vide icn displayed t the right f yur name. 3. Select the My Timecard Learning Bytes(s) link t access the vide demnstratins library 9 Prprietary & Cnfidential Tp f the Dcument