Role Description. About State Library. Role title. Alma Project Manager Status. Temporary Attendance Basis. Full-Time Branch.

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1 Role Description Role title Alma Project Manager Status Temporary Attendance Basis Full-Time Branch Discovery Program Content Development Location South Brisbane Classification AO8 Fortnightly Salary $3, $4, Total remuneration $115,928 - $122,611 (includes employer superannuation contributions and leave loading) Contact person Anna Raunik, Executive Manager, Discovery Telephone and t e anna.raunik@slq.qld.gov.au Lodging an application Smart Jobs and Careers website Job advertisement reference QLD/SLB428/13 Closing date Tuesday 10 December 2013 About State Library The State Library has been enriching the lives of Queenslanders for more than a century. We are the primary custodian of Queensland s documentary heritage and a significant partner with local government to provide library services for more than 340 public libraries and Indigenous Knowledge Centres throughout Queensland. We are committed to fostering creative thinking and sharing knowledge to generate an empowered and progressive society. To achieve our vision, enriching the lives of Queenslanders, we focus on four strategic objectives: Improve access to library services Co-create Queensland s memory Extend learning and creative experiences Develop our people and capability As we shift to a digital world with a culture of open information and user created content, our role has expanded. While SLQ still documents the story of Queensland and provides access to reference material, the focus has shifted towards engaging the community with these collections through a dynamic and vibrant program which pushes the boundaries of its role in the community. Alongside this, SLQ run innovative projects such as our growing network of Indigenous Knowledge Centres that are helping to preserve Aboriginal and Torres Strait Islander knowledge and culture. We are also promoting creativity and collaboration through The Edge,

2 the Asia-Pacific Design Library and A State of Writing in collaboration with organisations across Queensland. The program Content Development is responsible for leading the large scale changes associated with the development and implementation of the State Library s Digital Library strategy and the core activities of Queensland Memory (including the management of the John Oxley Library), Discovery (including Preservation, Description and Collection Access units), Information and Communication Technology Services (ICTS), the Government Information and Research Library Service. The program is responsible for the digitisation, preservation and access to legacy collections of published and original materials, the selection, capture and preservation for future access of born digital content and the reinvention of systems for the delivery of library services both onsite at the State Library's South Bank site and online to our growing virtual client base. One of the challenges of the program is to reshaping our core services for the digital era, including the implementation of standards for industrial scale systems for digital content. The State Library s Content Strategy is focused on the collecting, preserving and promotion of Queensland s unique documentary heritage. Our collection strengths include the: John Oxley Library, known for its wide range of content both contemporary and retrospective is collected chronicling events, people, places and ideas that continue to shape Queensland Asia Pacific Design Library Australian Library of Art. The branch Discovery is responsible for the strategic management and preservation of State Library s physical and digital collections. As the content of our collection changes, so too does the way we need to treat, manage, preserve and enable access to this content. Library collections are no longer limited to published resources and original content that is catalogued and placed on shelves. Born digital, turned digital, unpublished, licensed and community created content all present new challenges in regard to how we manage and deliver our collection. Discovery has the challenging task of increasing the State Library of Queensland s capability to respond to these changes and the online environment. Providing the discovery, description and delivery of all State Library resources (physical, digital and online) is no small task, especially in an environment where there is constant change. Our role is to stay abreast of and understand the information seeking needs of our clients and develop new approaches for access, discovery and delivery of our collection as it continues the transition from print to digital. To achieve this Discovery must be future focussed. We are responsible for researching, investigating, exploring, trialling and piloting the application of new and emerging technologies that will ensure State Library is a leading library of the 21 st century. About the job This position will be responsible for the implementation of the next generation library management system Alma. Alma has been selected by the State Library to replace existing Ex Libris systems: Voyager, SFX and DigiTool. Responsibility includes the planning and Page 2 of 6

3 implementation from these systems to Alma, together with the integration of Alma with existing discovery system Primo (One Search). The implementation of Alma, a cloud based, unified resource management system, will require strong project management skills to ensure smooth implementation and effective integration with existing systems. The implementation will involve close collaboration between ICTS, Discovery, Queensland Memory teams and the vendor Ex Libris. New workflows and processes will need to be developed to ensure successful transition. Skills in collaboration, negotiation, stakeholder and staff management and experience in working with library systems and technical services are crucial. Duties and responsibilities include: Lead and manage the Alma implementation project. Following SLQ project methodology working with the vendor and SLQ identified stakeholders to plan and implement Alma. This includes: 1. establishing the project governance framework 2. managing the transition to Alma 3. reporting to the Project Steering Group and making recommendations regarding changes to relevant policies and procedures 4. providing direction and leadership to ensure the delivery of agreed project objectives are on time and within scope and budget. 5. leading and managing the Alma project team and building effective relationships with relevant internal stakeholders, vendor Ex Libris and libraries that have implemented Alma 6. managing the project budget 7. managing the communication strategy for internal and external stakeholders Are you the right person for the job? To be successful in this role you will be able to demonstrate the following capabilities as they apply to the responsibilities of the role: Shapes strategic thinking - Understands SLQ objectives and aligns operational activities accordingly. Gathers and investigates information for a variety of sources and explores new ideas and different viewpoints for the delivery of library services. Probes information and identifies any critical gaps. Achieves results - Reviews project performance and focuses on identifying opportunities for continuous improvement. Identifies key talent to support performance, and remains flexible and responsive to changes in requirements. Establishes clear plans and timeframes for project implementation and outlines specific activities. Responds in a positive and flexible manner to change and uncertainty. Sees projects through to completion. Commits to achieving quality outcomes and seeks feedback from stakeholders to gauge satisfaction. Page 3 of 6

4 Cultivates productive working relationships Builds and sustains relationships with a network of key people internally and externally. Anticipates and is responsible to internal and external client needs. Involves people, encourages them and recognises their contribution. Consults and shares information and ensures others are kept informed of issues. Works collaboratively and operates as an effective leader and team member. Recognises the positive benefits that can be gained from diversity and encourages the exploration of diverse views. Harnesses understanding of differences to enhance interactions. Identifies learning opportunities for others and empowers them by delegating tasks. Delivers constructive, objective feedback in a manner that gains acceptance and achieves resolution. Deals with underperformance promptly. Exemplifies personal drive and integrity - Adopts a principled approach and adheres to public service values and the Code of Conduct. Provides impartial and forthright advice. Challenges important issues constructively, stands by own position and supports others when required. Takes personal responsibility and commits energy and drive to see that goals are achieved. Continues to move forward despite criticism or setbacks. Shows strong commitment to learning and self-development and accepts challenging new opportunities. Communicates with influence - Confidently presents messages in a clear, concise and articulate manner. Focuses on key points, and selects the most appropriate medium for conveying information. Seeks to understand the audience and tailors communication style and message accordingly. Approaches negotiations with a strong grasp of the key issues. Encourages the support of relevant stakeholders, and strives to achieve an outcome that delivers benefits for all parties. The above assessment criteria are based on the Queensland Public Service Commission s Capability and Leadership Framework (CLF). This framework outlines a set of broad capabilities relevant to all positions within the agency. For further information on the CLF please go to Please note: Refer to the Interested? section for specific details of the application requirements for this role. Reporting relationships The position reports to the position of Executive Manager, Discovery with no direct reports. Your working life You will work in an organisation that values engagement, growth and learning, workforce diversity and a balance between work and life commitments. You will be supported and respected as an individual, and will benefit from a range of flexible work options, be expected to participate in professional development opportunities, and have access to an employee assistance program, and state-of-the art facilities and technology. Page 4 of 6

5 SLQ is committed to providing a workplace where there is equal employment opportunity that recognises and values the many benefits of a diverse workforce. Some additional information As SLQ has a public interface, it is important that you always maintain a professional standard of dress and you will be expected to wear a corporate uniform if working in a front of house role. Your application to this role will remain current for 12 months and may be considered for recurring vacancies which may be at an alternative location or alternative employment basis (full time or part time). On appointment to this position a probationary period may apply in accordance with Section 126 of the Public Service Act The SLQ is a smoke-free work environment. A non-smoking policy is effective in Queensland Government buildings, offices and motor vehicles. All newly appointed employees to the Queensland public sector must disclose any previous employment as a lobbyist within the last two years. Interested? To be considered for this role, please provide the following information to the selection panel for assessment of your suitability: Your current résumé, including two (2) referees from the last two years who have a thorough knowledge of your work performance and conduct. Please ensure that one of the referees is your current or immediate past supervisor. A 4 page statement outlining your suitability for this position which separately addresses each of the assessment criteria outlined under Are you the right person for the job? Apply on-line through Smart Jobs and Careers website If you are unable to apply online please contact Recruitment Services on (07) or (07) to enquire about alternative arrangements. Want to know more? Visit the SLQ website at Page 5 of 6

6 Organisational Chart Director, Content Development Executive Manager, Discovery Support Officer Manager Collection Preservation Manager, Collection Access Manager, Description Services Coordinator, Discovery Services Alma Project Manager A full organisational chart can be found on the SLQ website, at.