2 nd Invitation. (

Transcription

1 2 nd Invitation (

2 CONTENT 0. Welcome from the President of the JJEU 4 0. Welcome from the President of the German Ju-Jitsu Federation 4 1. JJEU and event Responsibilities 5 2. Organising Federation 5 3. Venue 6 4. Hotels 6 5. How to reach the locality 6 6. Transport 7 7. Right to participate and categories 7 8. Participants to the Assembly 7 9. Competition fees Ju-Jitsu-Gi and protectors Advertising Referees Rules and draw Appeal Committee of the event Antidoping Control Entrance Trophies Liability Flags and Anthems Financial conditions Registration to the event REGISTRATION AND OTHER FEES 13 Appendix 1: program Appendix 2: registration forms Appendix 3: statement about liability Appendix 4: registration and other fees Appendix 5: train schedule Appendix 6: nominal registration Page 2 of 11

3 0. Welcome from the President of the JJEU Dear friends of Ju-Jitsu, I m happy to tell you that in 2013 we have the honor to organize the European Ju-Jitsu Championship in the hometown of Heinz Lamadé. Heinz was a supporter of both the JJEU and the JJIF right from the start who made important contributions to the development of our favorite sport. The German Ju-Jutsu Association has stepped in at short notice when the JJEU was short a host and seeking support from the national associations. So we, the German association, didn t have much time to prepare, but I m sure that with a strong national organization backing us up, the European Ju-Jitsu Championship 2013 will be a raving success. Ju-Jitsu as a sport is getting more and more popular and important every year. In terms of training efforts and performance, we don t have to fear the comparison with the Olympic sports. Even though our finances aren t looking so good right now, we make up for that with our enthusiasm. I d like to wish all participants, visitors and VIPs a good and successful event, and for the contestants to have the motivation to give their best. I d also like to thank the numerous helpers and volunteers without whom such an event would not be possible, and especially the President of the DJJV, Roland Köhler, and Michael Korn for their support. Take care and have a good time, Herbert Frese 0. Welcome from the President of the German Ju-Jitsu Federation Dear Ladies and Gentlemen, The German Ju-Jitsu Federations (DJJV e.v.) invites all of the world s martial arts fans to the European Championship in Fighting-System, Duo-System and Ne-Waza-System on Saturday, June 1st and Sunday, June 2nd The metropolis between the rivers Rhein and Neckar organizes this great event for the second time. It takes place at the Astoriahalle, Schwetzinger Str. 91, Walldorf/ Germany. On the road to the World Games in Columbia and the Combat Games in Russia this year will be one of the hardest years for our athletes. The European Championship is the first indicator of the season and our athletes are being observed tensely at this event. Roland Köhler, President DJJV e.v. Page 3 of 11

4 1. JJEU and event Responsibilities Robert Perc, JJEU General Secretary, Adress: Trg Matije Gubca 3, 8270 Krsko, Slovenia JJEU Sport Director: Eugene Domagata JJEU Commissioner: Tom Kempkens JJEU Referee Committee Director: Roel van Ravens 2. Organising Federation German Ju-Jitsu Federation Roland Köhler, President German Ju-Jitsu Federation Michael Korn, Vice-President youth sports German Ju-Jitsu Federation Patrick Wendt, Vice-President comprehensive sports German Ju-Jitsu Federation For all information concerning EC hotel accommodation, transport, arrival, application, etc. you may contact: Official Contact: German Ju-Jitsu Federation Badstubenvorstadt 12/ Zeitz - Germany - Internet: Mail: ec2013@djjv.net Phone: + 49 (0) Tino Koch - General Secretary Local Contact: Michael Korn, Championship Managing Director Mobile: michael.korn-philippsburg@t-online.de Local Contact: Maximilian Beier, Assistant Mobile: beierjj@gmail.com 3. Venue Astoriahalle Walldorf, Schwetzinger Str. 91, Walldorf, Germany One of the newest sports halls and cultural centers in the state of Baden-Württemberg with two halls, dojo, restaurant and several conference rooms located in the walldorf athletic and school area. Page 4 of 11

5 4. Hotels The organizer is providing a hotel and a youth hostel in order to make suitable but acceptable and reasonable prices for participants. Please note that only the hotel reservation must go through the organizing committee of the event. The official Hotel is approximately 10 minutes of driving from the Astoriahalle Walldorf. The official hotel is: Holiday Inn Heidelberg-Walldorf Adresss: Roter Strasse, Walldorf, Germany Tel.: holidayinn.walldorf@queensgruppe.de There is not a youth hostel in walldorf. You can look for a hostel in the area around walldorf. This is for example: Jugendburg Rotenberg e.v. Adresss: Obere Schloßstraße 1, Rauenberg, Germany Tel.: verein@jugendburg-rotenberg.de If a team is not using the proposed official hotel (this is only Holiday Inn Heidelberg), the organizing committee will not take care for these persons or organize any transportation. Deadline for booking the official hotel is Friday, April, 20 st, After that deadline booking is possible till April 30 th, 2013 by additional costs of 10 Euro per person. Booking is only assured by payment to the organizer (bank confirmation of transfer via is necessary otherwise date of bank transfer) till April, 20 th 2013 without additional costs. Any extra officials (JJIF) should contact JJEU General Secretary and Vice-President of the German Ju-Jitsu Federation, Michael Korn. Please fill out the nominal registration correctly till April, 15 th 2013 for approx. number of participants only!!! 5. How to reach the locality The Astoriahalle (sports hall) is situated in the north of the City of Walldorf, nearby city centre (in the walking distance of 10 minutes) and beside recreation-area. The official hotel is about 10 minutes of driving from the sport hall. Nevertheless the transport will be arranged and countries should not worry about it. For any additional information you can contact us. Page 5 of 11

6 6. Transport The local organizer has arranged transport from the train station (Großer Stadtacker, Walldorf-Wiesloch, Germany) to the official hotel (Holiday Inn Heidelberg-Walldorf), for all participants, who are placed in the official hotels, and also from the official hotel to the place of event in sports hall and, on the end, back to the train station. Please, contact the local organizers concerning arrivals and provide them exact information about your arrival and departure (means of transport, time and date of arrival, train number, etc.), so they can organize everything on time. 7. Right to participate and categories Presented and registered by their National Federation with settled annual fee and other financial conditions to the JJEU (see paragraph 21); Brown belt minimum, valid Federal Passport and medical check-up; Following 2010 JJIF Technical Committee and General Assembly decision: max 2 persons or teams per category are allowed with overall limit of 10 men and 7 women in fighting and 5 duo teams; in addition 7 men or women in ne-waza. All competitors must have a legal passport and sports passport of their respective nation! Medical certificate is needed, not older than 12 months, certifying their fitness for competition. Competitors that will reach the proper age in the present year (from 1.1 to 31.12) have the right of participation in designate category (valid for fighting and duo system). PLEASE NOTE decisions and explanations from the JJIF Technical Congress in St. Petersburg 2010, adopted by JJIF GA and JJIF Board: the age is considered according to the year of birth, not the actual birth date of the competitor the athlete can compete in one higher age category goes for fighting system and duo system (Juniors can compete with Seniors). However, a team (duo) made up of one Aspirant and one Junior can only compete in Juniors, not also in Seniors (the Aspirant, although member of a Junior team, cannot jump over two age categories and compete with the Seniors)! the entire Junior category (of proper aged-athletes) can participate in the Senior category; the same athlete cannot compete in both Duo and Fighting systems, on the same tournament. He/she must choose only one system. If a competitor participates in the Duo competition, he/she is allowed to be part of a mixed couple and of a couple of his/her gender on the same tournament. The organizer will observe that the Duo men and women are scheduled for one competition day, while the mixed duo is scheduled for the other day. Page 6 of 11

7 8. Participants to the Assembly Maximum two people per country with only one person (the National Delegate) with the right of vote, provided that their federation is up to date with its financial obligations with the JJIF/JJEU. There is no participating fee for the Assembly, JJEU will cover the cost of organizing; each national delegate must have a signed proxy from the national federation. 9. Competition fees Fighting system 60 /per competitor Duo system 60 /per competitor The amount must be paid to the organizing committee no later than at the registration. There are no other fees for registration (includes obligations to JJEU and JJIF). Registration fee to the championship is eligible to the new JJIF Financial Rules accepted by 2010 General Assembly. 10. Ju-jitsu-gi and protectors All competitors must have and use ju-jitsu-gi according with the JJIF/JJEU rules for official competition. Participants have to take their ju-jitsu-gi to the weighing room! Soft hand and foot protections in proper color; mouthpiece and jockstrap are required; chest protectors for female competitors are strongly recommended. 11. Advertising Please observe the regulations of the JJEU as far as advertising on the Ju-Jitsu-Gi is concerned. Please note that during the championship no numbers on the back of the Ju- Jitsu-Gi are allowed unless specified by the organizer. Numbers on the back of previous tournaments must be removed from the ju-jitsu-gi. 12. Referees Each country should provide minimum 1 referee for up to 4 participants, 2 for up to 9 participants, and 3 for 10 participants and more. 800 fees per referee will be requested for not having the right number of referees and collected by the JJEU Treasurer on the spot (conditioned for participation before the draw). This rule doesn t apply to new members during the first 3 years. Referees should attend the briefing meeting on Friday afternoon. Attention: only the referees qualified from the JJEU/JJIF Referee Committee may participate as referees at Championship. The information about qualified referees will be sent out by Referee Committee. For more details see Neither the organising committee nor the JJEU/JJIF will be responsible for not respecting this obligation! However, if there won t be enough referees for the competition to take Page 7 of 11

8 place in good conditions, JJEU may decide to complement the pool of referees with national referees of the organizing federation (decided by JJEU Referee Committee). 13. Rules and draw -JJIF Competition Rules, Organisation and Sporting Code of JJIF. We make an appeal to all participants to respect fair-play and JJIF Book of Ethics! (actual competition rules are provided also on the official web sites of JJEU or JJIF Referees Group web site ). Competition organised by table with all participants getting a second chance Computer program is approved by JJEU (ju-jutsu-web) Draw will be made by JJEU Sport Director and responsible official from the National Federation and JJEU Technical officers The draw will be done for Saturday and Sunday and it is final! If a competitor will not have the correct weight at weighing or the birth dates are not correct, he or she will stay in a pool or table but will automatically loose the match; no change will be made to the draw and no refund, because of not fulfilling conditions for participation, when already registered. There will be no second draw! General mistakes discovered at the draw can be corrected by JJEU officials (such as wrong name, person with similar names put in wrong categories etc.). 14. Appeal Committee of the event Appeal Committee of the event of four people from JJEU (3) and Germany (1) will be appointed on time by JJEU Board. Any member of the appeal committee is to be excluded from the decision making if participant involved is from the same country. An appeal fee of 200 EUR must be paid to the JJEU Treasurer before the appeal is filed (returned if appeal is successful). Appeal must be filed immediately after the situation occurs (announce in verbal and filed on paper) so the organizer may halt the competition to prevent appealed situation to continue. The decision of the appeal committee is final. 15. Antidoping control All members should make their competitors aware that there could be an antidoping control for several athletes in fighting and/or duo system. Page 8 of 11

9 16. Entrance The tickets are free from charge for VIPs and officials (national delegates, JJEU/ JJIF representatives) applied by the organizing committee; referees with official license; competitors/ coaches/ physiotherapists/ doctors of the championship with pass of theirs national federation. Entry fee: - 10 Euro per day - 5 Euro per day for disabled person, students, children (under 14 years) and senior citizens 17. Trophies At the end of the competition there will be a trophy for the best country. The first three in each category receives a medal. One fair play trophy in men and women category is announced (on proposals of referees and national coaches at the event). 18. Liability Neither the organizers of the event, nor the National Federation (or any of its officials or members) will be liable or responsible for any personal injury nor for any loss or damage to any property arising out of participations and travelling in connection with this championship. Coaches and team leader are responsible to make sure that all participants are physically fit, prepared and capable to cope with championship. 19. Flags and Anthems Don t forget to check the flag and anthem of your country with the organizer when you arrive. We suggest that you bring with you your national anthem (short version) to avoid any possible problem. 20. Financial conditions The prices of accommodation (total package 3 days with overnight is only offered from Friday to Monday) at the official hotel: Holiday Inn Heidelberg- Walldorf Single room 340 /per person (115 /day/room with breakfast and dinner) double room 260 /per person (88 /day/room with breakfast and dinner) Gala dinner in the official hotel (45 EUR/person/ excl. beverages). Only those who have got ticket will be able to attend gala dinner. Page 9 of 11

10 Important: The reservations are going through organizing committee of the event. You cannot make reservations by yourselves! In those prices are included: breakfast and dinner for all days, transportation of all participants from train station (Walldorf-Wiesloch) to the official hotel, from official hotel to sports hall, from sports hall to official hotel, and from the official hotel to train station (Walldorf-Wiesloch). Beside accreditations for participants, VIP and delegates, there will also be tickets for lunch in the restaurant in sport hall on Saturday and Sunday. The organization made an effort that if someone wants to arrive a day before or stay a day longer, the payment per extra day per room will be under the same conditions. Travel expenses and organization are the responsibility of the participating countries. The cost for the accommodation and the participation must be paid by each federation to the organizer. Payment must be done by bank transfer (or bank confirmation via dated April 20 th in case of emergency) up to Friday, April 20 th without additional costs to (with additional costs only till April 30 th 2013): Owner: Deutscher Ju-Jutsu Verband e.v. Name of the bank: Sparkasse Burgenlandkreis IBAN: De BIC-/SWIFT-Code:NOLADE21BLK Please make reference with Booking (your country) EC The booking forms should have been returned to organizing committee up to March 29 th without additional costs, specifying the number of participants and other details. Entry fee must be paid by bank-transfer to the organizer s account until April 13 th Important: an extra fee of 10 EUR per person of the team is required for payments after April 20 th 2013 till April 30 th No refunds for participants not coming to the event will be made. Transfer/ payment receipt has to be shown at weighing. Please note that all financial obligations must be fulfilled before the registration! 21. Registration to the event Only in writing up to April 15 th to one of the following options: Deutscher Ju-Jutsu Verband e.v., secretary Badstubenvorstadt 12/13, Zeitz, Germany ec2013@djjv.net With a copy to the JJEU General Secreatry to robert.perc@jjeu.eu or fax ! Page 10 of 11

11 Please use the form in attachments and indicate: name, first name, year of birth, club association, weight category or duo-class, address and telephone, referees send by the organization, officials and if you would like to use provided transport. For registration please also consider application for participation at the party. Please provide exact time of arrival/departure in order to organize suitable transport and prepare accommodation for your team. Please note: any further information like schedules will only be updated at the internet at Signed by Herbert Frese (President European Ju-Jitsu Federation) Roland Köhler (President German Ju-Jitsu Federation) Page 11 of 11