Information Pack for the role of. Intern Governance and Institutional Support. World Scout Bureau Global Support Centre, Kuala Lumpur.

Transcription

1 Information Pack for the role of Intern Governance and Institutional Support World Scout Bureau Global Support Centre, Kuala Lumpur August 2015

2 World Scouting The World Organization of the Scout Movement is one of the largest youth organization in the world. Scouting is a grassroots educational youth movement that is truly bottom-up in its structure and approach in engaging young people from all over the world. World Scouting today is a confederation of 161 National Scout Organizations in a network of over 40 million members in more than 1 million local community Scout Groups. Some 7 million are adult volunteers who support the local activities, resulting in a huge multiplier effect. Through peer-to-peer leadership, supported by adults, each local Scout Group embraces the same set of values illustrated in the Scout Promise and Law. Each of our 1 million local Scout Groups follows a similar system of non-formal education suited to the unique aspects of their local community. The World Organization of the Scout Movement (WOSM) is an independent, worldwide, non-profit and non-partisan organization, which serves the Scout Movement through its NSO members. Its purpose is to promote unity and the understanding of Scouting's purpose and principles, while facilitating its expansion and development. The World Scout Bureau (WSB) is the Secretariat of the World Organization. The Bureau comprises of approximately 120 professional staff, based in 8 locations worldwide: Belgium, Brussels Egypt, Cairo Kenya, Nairobi Malaysia, Kuala Lumpur Philippines, Manila Panama, Panama City Switzerland, Geneva Ukraine, Kiev The WSB has a number of constitutionally defined functions: It provides services for the promotion of Scouting throughout the world. It maintains relations with National Scout Organizations (NSOs) and helps them develop Scouting in their country. It promotes the development of Scouting in countries where it does not exist. It supports the organisation of international and regional Scout events such as World and Regional Jamborees. It maintains relations with international organisations whose activities are concerned with youth matters. It assists the World and Regional Scout Conferences, and the World and Regional Committees and their subsidiary bodies in the fulfilment of their functions. This includes the preparation of meetings and the provision of the necessary services to implement the decisions of the various bodies. World Scout Bureau Inc. Page 2 August 2015

3 Information Pack for the role of Organizational Structure The World Scout Conference is the governing body, the "general assembly" of Scouting, and is composed of all the NSO members of WOSM. It meets every three years and its function is to consider the policy and standards of the Scout Movement throughout the world, formulate the general policy and take the action required to further the purpose of the Movement. The World Scout Committee is the executive body of WOSM. It is responsible for the implementation of the resolutions of the World Scout Conference and for acting on its behalf between its meetings. The members of the World Scout Committee are elected every three years at the Conference for a maximum consecutive term of six years. The World Scout Committee has established six Regions within WOSM, each comprising the NSO members within a geographical area. Each Region has a Regional Scout Conference, Committee and Office. In each Region a WSB Office has been established to support the NSOs as well as, where required, to handle global tasks and areas of work. The Secretary General is appointed by the World Scout Committee, of which he or she is an exofficio member with no voting rights. He or she is the Chief Executive Officer of WOSM and directs its Secretariat, the World Scout Bureau. The role of the Secretary General is to promote and safeguard the interests of the Movement. Scott Teare is the current Secretary General. The Global Directors are the leads of each of the four worldwide core business areas of the World Scout Bureau: Scouting Development, Organisational Development, Communications & External Relations and Corporate Services. The Regional Directors are the leads of each of the Regional Support Centres around the world, responsible for the services delivered to the National Scout Organizations in their constituency. They all report directly to the Secretary General and are each supported by a team of Assistants, Managers and/or Directors. World Scout Bureau Inc. Page 3 August 2015

4 Innovation and development World Scouting is committed to continuous learning and development as an organisation. Recognising the potential contribution from learning institutions and researchers working on Scouting and related subjects to Scouting s development and growth, we maintain close contacts and have regular exchanges with them to keep each other updated on latest developments. World Scouting is also committed to help strengthen the capacity of professionals and volunteers especially at World, Regional and National levels to better serve Scouting. To facilitate this, Publications, educational materials and training should be executed. Commitment to diversity, inclusion and safety World Scouting aims to reflect the societies in which we exist and actively works to welcome all individuals without distinction. This diversity is not only reflected in the membership of children, young people and adults in Scouting, but also the methods and programmes used within the Movement. World Scouting has a global policy on Keeping Scouts Safe From Harm (which addresses Child Protection issues). World Scouting works closely with its National Scout Organizations at the management level to adopt and implement policies and procedures to ensure the safe passage of young people throughout their time in the Movement. World Scout Bureau Inc. Page 4 August 2015

5 Job Description Position Title: Responsible to: Activity rate: Timing: Location: Intern, Governance & Institutional Support Manager, Constitutions and Legal Affairs full time (40h / week) 3 to 6 months, starting in autumn 2015 (exact timing to be agreed with the successful candidate) World Scout Bureau Global Support Centre Kuala Lumpur, Malaysia Overview The World Scout Bureau is looking for an intern to review its current system of indexing decisions of key WOSM bodies (World Scout Conference & World Scout Committee), and subsequently reorganise the existing data making them available to key internal stakeholders. Additionally, the person will also support the Organisational Development team on tasks related to good governance, identification of best practice and organizational compliance. Key responsibilities The Intern, Governance & Institutional Support will: Conduct research on key institutional decisions within WOSM (World Scout Conference resolutions, World Scout Committee decisions, ), index them and make them available in an organised fashion Contribute to the conceptual development of an online tool for presenting the indexed database to key stakeholders, Contribute to the production of institutional publications, Organize active and historical records, Provide clerical support to the Organizational Development team in the area of governance, Liaise with other World Scout Bureau staff as required from time to time. World Scout Bureau Inc. Page 5 August 2015

6 Person Specification This person is likely to be studying or have completed studies in the legal, paralegal, or public policy/administration field. Qualifications and experience High school diploma/graduate degree; either completed or pursuing a university or graduate degree in legal, paralegal, or public policy/administration field. Equivalence through experience is also acceptable, Scouting experience on national and/or international level, Experience in working with volunteers. Knowledge and skills Strong interest in institutional procedures, governance processes and decision-making, Capable of processing large amounts of data (reports, minutes) to identify key information, Keen attention to detail with strong written and oral communication skills and a high degree of responsibility, integrity and creativity, Proven capability of working with and safeguarding of confidential information, Ability to work and co-operate within an international and multi-cultural framework, Ability to communicate effectively in English. Literacy in French, Arabic, Spanish or Russian would be considered a definite asset, Demonstrable computer literacy: a.! Microsoft Office expertise (Outlook, Word, Excel, Powerpoint), b.! Internet in a business environment (online collaborative tools, leveraging social media). Personal qualities Dynamic, open-minded, willing to learn, culturally sensitive, Efficient, self motivated, and proactive, with good organizational skills, Able to work under tight deadlines with a problem-solver mentality, Excellent attention to details. World Scout Bureau Inc. Page 6 August 2015

7 Summary of Interning Terms and Conditions The World Scout Bureau offers a range of tangible and intangible working benefits to interns. This role is a full-time position, 3-month contract, with a possibility for a further 3-month extension. This role is based in Kuala Lumpur, Malaysia. The World Scout Bureau will cover the following expenses (if applicable): a.! Economy-class return flight from home country to Kuala Lumpur, Malaysia, b.! Visa processing costs, c.! Accommodation in Kuala Lumpur, Malaysia during the internship, d.! Per diem to cover meals and incidentals, e.! Allowance for health insurance Contractual hours of work are 40 hours per week, Monday to Friday. The offer of appointment will be subject to: Two satisfactory references. Verification of relevant qualifications. Confirmation of eligibility to do an internship in Kuala Lumpur, Malaysia. World Scout Bureau Inc. Page 7 August 2015

8 How to Apply Applications should be submitted no later than 23:59 Malaysian time (GMT+7) on 31 August 2015 and should include: 1.! A Curriculum Vitae with full details of education and work history. 2.! A cover letter outlining your suitability for the role, relating your skills, knowledge and experience to the requirements of the Job Description and Personal Specification. Your particular interest and motivation in applying for this role should also be outlined. 3.! Contact information of at least two people who can provide employment/academic/personal references. Applications should be sent only by to dberg@scout.org (David Berg, Global Director, Organizational Development). Applications which do not include the three elements mentioned above will not be considered. Should you have further questions regarding the role, you can contact Charles Ng, Manager Constitutions & Legal Matters through charlesng@scout.org. Timetable Applicants with an appropriate profile will be shortlisted and will receive a written task to be completed. Subsequently Skype interviews will be held with the final shortlist. The appointment process is aimed to be completed no later than 30 September Ideally, the new will be operational no later than 1 November 2015 but a certain flexibility is possible. The World Scout Bureau is committed to making appointments on merit by a fair and open process, taking due account of equality and diversity. World Scout Bureau Inc. Page 8 August 2015