Create an Account / Sign In Instructions for Applicants & Permittees

Transcription

1 Public User Guide, 6/10/2015 Create an Account / Sign In Instructions for Applicants & Permittees MPARS Public Website: The very first time you want to use MPARS, you must create an account. After that, you ll just need to sign in with your address and password. To create an account, enter your address in the Ready to get started? box and click the blue Create an Account button. When you click Create an Account, you will be directed to one of four potential screens. 1. If the system recognizes your address because we had it from a paper permit application or previous correspondence, you will be directed to an Address Verification page (refer to pages 2-3). Note that this does NOT mean that you already have an MPARS account - it just means that we are already have your contact information. You must follow all on-screen instructions to finish setting up your account. 2. If the system does not recognize your address, you will be directed to the Create an Account page (refer to pages 4-5). 3. If the system recognizes your address because you previously applied for some other DNR permit (e.g., burning permit) or you are a DNR employee BUT you don t have a MPAR account, you will be directed to a modified Create an Account page. The difference is in the messaging about the password you must use (refer to page 6). 4. If the system recognizes your address because you already have an MPARS account, you will be directed to Sign in (refer to page 7). If you don t remember your password, click the Reset Password link (refer to pages 8-9) Page 1

2 1. Recognized but No MPARS Account a. If your address is recognized, you will be directed to an Address Verification page. Enter a password for your account (twice) and click Create an account. b. A verification will be sent to you to confirm that you have access to the account. You must click on the link contained in the message within 24 hours in order to complete the MPARS account sign-up process. c. The will come from no-reply@state.mn.us with a subject line of: [MNDNR Account Services] Activate your new account. Click on the blue link within the message d. You will be directed to a DNR Account Services welcome screen. Click on the blue Activate your account button to complete the MPARS sign-up process. MPARS Create An Account User Guide Page 2

3 e. You should see a My Account screen with your name and a list of DNR accounts you have set up. Click on the blue link in the row for MPARS. f. From the MPARS homepage, enter your address and your password in the Already have an account box and click Sign In. g. You will be directed to your MPARS Account Overview page. Refer to pages for a description of this screen. 6/10/2015 Page 3

4 2. Address Not Recognized a. If your address is not recognized, you will be directed to a Create An Account page. You must enter data in every field. Be very careful when entering your address. When finished, click the blue Create button at the bottom of the page. b. A verification will be sent to you to confirm that you have access to the account provided. You must click on the link contained in the message within 24 hours in order to complete the MPARS account sign-up process. c. The will come from no-reply@state.mn.us with a subject line of: [MNDNR Account Services] Activate your new account. Click on the blue link within the . MPARS Create An Account User Guide Page 4

5 d. You will be directed to a DNR Account Services welcome screen. Click on the blue Activate your account button to complete the MPARS sign-up process. e. You should see a My Account screen with your name and a list of DNR accounts you have set up. Click on the blue link in the row for MPARS. f. From the MPARS homepage, enter your address and your password in the Already have an account box and click Sign In. g. You will be directed to your MPARS Account Overview page. Refer to pages for a description of this screen. 6/10/2015 Page 5

6 3. Used to Apply for Another DNR Permit or DNR Employee a. If your address was previously used to set up another type of DNR account (e.g., burning permit, lake service provider training) or if you are a DNR employee, you will be directed to a Create An Account page with a modified message at the top. Be sure to read this message. b. The message informs you that you must use the same password that you used when you set up the other DNR account or if you are a DNR employee, you must use your network password. If you can t remember what that password was, click on the link within the message to reset your password (note that this can t be used by DNR employees). i. If you click click here to reset your password, you will directed to a Reset Password page. Note that this will open in a separate window in your browser. ii. Follow the onscreen instructions or refer to pages 8-9 to complete the steps to reset your password. iii. Once your password has been reset, you must return to the Create An Account page and finish entering all of your contact information along with your new password. If that page is not open anymore, go to enter your address, and click the Create an Account button. c. When you are finished entering your contact information and password, click the blue Create An Account button at the bottom of the page. d. You will be directed to your MPARS Account Overview page. Refer to pages for a description of this screen. MPARS Create An Account User Guide Page 6

7 4. Address Recognized - Existing MPARS Account a. If you enter an address that is associated with an existing MPARS account, you will be directed to Sign-In. b. Enter your address and password in the Already have an account box. c. If you can t remember your password, click the Reset Password link (refer to pages 8-9). 6/10/2015 Page 7

8 Reset Password a. If you don t remember the password associated with your MPARS account, click the Reset Password link near the bottom of the MPARS sign in screen. b. Enter your address and click Reset Password. c. You will be sent an message with a link. You must click on the link contained in the message within 24 hours in order to complete the password reset process. d. The will come from no-reply@state.mn.us with a subject line of: [MNDNR Account Services] Password reset. Click on the blue link within the . MPARS Create An Account User Guide Page 8

9 e. Enter your new password twice and click Update Password. f. You should see a My Account screen with your name and a list of DNR accounts you have set up. Click on the link in the row for MPARS to sign in with your new password. g. From the MPARS homepage, enter your address and your password in the Already have an account box and click Sign In. h. You will be directed to your MPARS Account Overview page. Refer to pages for a description of this screen. 6/10/2015 Page 9

10 MPARS Account Overview Once you successfully create your MPARS account, and subsequently whenever you log back in to your account, you will be directed to your Account Overview. This page has a number of Action links and Account tabs, which allow you to request actions and view additional pages/information. The Action links in the box at the upper, right of your screen are the same for all users. However, the set of Account tabs that are available across the middle of your Account page are dependent on actions you have taken, types of applications submitted, and various other factors. If you are already associated with one or more active permits, you will also have Permit links to access your permit file. Action Links Account tabs (click links to see additional pages). Action Links Permit links 1. Apply for a New Permit/Authorization: Click this link to apply for a new water appropriation or public waters work permit or authorization under a General Permit. 2. New Well Construction Assessment: Click this link if you are proposing to drill a new well. This assessment step must be completed before you can apply for an appropriation permit. 3. Find an Existing Permit: Click this link to submit a request to be associated with an existing permit application, well assessment, or issued permit. If approved, the application/ permit will be added to your account so you can view information & request changes. 4. Water Use Reporting: Click this link to enter monthly water use data, which is an annual reporting requirement (due February 15 th ) for all active water appropriation permits. 5. Update My Contact information: Click this link to edit your name, address, phone number, or address. MPARS Create An Account User Guide Page 10

11 Account Tabs There are 5 possible tabs that may be visible across your Account Overview. Click on the blue tab headings to navigate between tabs. 1. Permits Tab: This page lists all active, issued permits that you are associated with. Click on a permit number link if you want to see more information about that permit or if you want to request a permit amendment (e.g., increase volume/acreage, extend expiration date), transfer, or termination. Note that there is an additional link near the top of this tab that you can click on to view your expired or terminated permits. 2. Permit Applications Tab: This page lists applications that you have started but not yet submitted; applications that are currently under review by the DNR; and any applications that were ultimately withdrawn, determined not to require a permit, waived to another regulatory agency, or denied. 3. Financial Tab: This page lists all invoices across all your permits with outstanding balances and shows all payments made within the last 180 days. From this page you can view/print invoices and make online payments. A number listed in parenthesis after the Financial heading indicates the number of outstanding invoices. 4. Permit Association Requests Tab: This page shows requests to be associated with an application/permit that you have started and any requests that are currently under review by the DNR. Additionally, requests that have been reviewed by the DNR are listed for 90 days. 5. Well Construction Assessments Tab: This page lists well construction assessment requests that you have started but not yet submitted; assessments that are currently under review by the DNR; and assessments that have been completed by the DNR. Click on the links on this page to view your request, the DNR s final assessment, or to apply for the appropriation permit after the well has been drilled. 6/10/2015 Page 11

12 Permit / Application / Well Assessment Number Links Wherever you see a blue permit or tracking number, click the link to see more details about that particular application/permit. Application/Permit Overview When you click on a tracking/permit number from one of your Account Tabs, you will be directed to an Overview page specific to that application/permit. This page has one or more Action links as well as additional Permit tabs. Action Links Communicate with Hydrologist: Click this link if you want to send the hydrologist(s) assigned to your application/permit a message and/or attachments. Request a Change to Permit: Click this link if you want to request an amendment, transfer, or termination of your permit (only applicable if the permit has already been issued). Action Links Permit tabs (click links to see additional pages) MPARS Create An Account User Guide Page 12

13 Permit tabs (see graphic on previous page) There are 7 possible tabs that may be visible across your application/permit file. Click on the blue tab headings to navigate between the tabs. 1. Overview Tab: This page provides a summary of the application/permit type, location, affiliated parties, and relevant dates. You can edit your project name or click on a Show link to see the mapped location of your project. 2. Parties Tab: This page lists the individuals and organizations that are affiliated with the application/permit. Anyone on this page that has MPARS Account listed at the bottom of their record can access and request changes to the application/permit online. You can edit your own contact information by clicking the update your user profile link. If you need to add or edit another Party s contact information or change a Party s role, you ll need to request the change through your hydrologist. 3. Attachments Tab: This page lists all attachments that were submitted with your permit application as well as any additional files uploaded by your hydrologist. If you want to provide additional attachments for your project, send a message to your hydrologist with the files via the Communication tab. The attachments will automatically be added to this page. 4. History tab: This page lists major milestones in the application process and corresponding dates (e.g., application received; application reviewed for required information; invoice generated/application fee paid; 30-day request for comment period; DNR technical review; permit issued/denied/waived/withdrawn). Any reminders sent about fees needing to be paid or outstanding compliance data will be listed on this page as well. 5. Financial Tab: This page lists all fees that have been assessed for the application/permit along with payment status (waiting for payment or paid). Click on the invoice link to see the bill. Click Make Payment to pay outstanding fees online via credit card or electronic funds transfer. 6. Water Use Tab: This page is only visible to permittees that have water appropriation permits and an annual reporting requirement of how much water was used in each month of the calendar year. Click Enter new data next to the year that you want to report water usage for (this should be the year that water was used). If you have started but not yet submitted a report, click Continue. If you want to view data that was previously submitted, click View or the Print link to open a pdf report. If you have outstanding water use fees, click Make Payment to view the invoice and/or pay online. 7. Communication Tab: This page shows all correspondence sent directly within MPARS between permit parties and DNR staff. The advantage of this method of communication (within the system) is that correspondence is automatically saved with your permit file. If you want to send your hydrologist a message, click the link called New Message to Hydrologist. If you receive an from DNR staff via MPARS, the message will come from MPARS.DNR@state.mn.us. To respond to the message, click on the link in the (don t hit reply). Note that you may need to log-in to your MPARS account first before you can reply to the message. Questions Contact MPARS.DNR@state.mn.us or your local hydrologist. See for a staff listing by county. 6/10/2015 Page 13