Queensland on Tour 2015 Prospectus

Transcription

1 Queensland on Tour 2015 Prospectus Join us on Singapore & Malaysia January 2015 Optional extension to Jakarta, Indonesia January 2015 tq.com.au REEF # Last Updated 03/06/11

2 Objectives The objectives of the Queensland on Tour 2015 Roadshow through South-East Asia (Singapore and Kuala Lumpur, Malaysia) with optional extension to Jakarta, Indonesia are: - increase trade awareness of Queensland as a leisure destination - raise the profile of Queensland s tourism product suppliers - grow business opportunities with key trade partners - strengthen and establish travel industry relations with product planners and operations staff - opportunity to network with key managers We expect to meet around 200 people from the South-East Asia tourism industry: targeting travel agents, product planners, key sales and operations staff. Eligibility to Participate Queensland on Tour is an extremely popular Roadshow with Queensland industry. Therefore, strict criteria is in place to ensure maximum exposure for participating products. Each product must demonstrate how they meet this criteria. Participation is limited to only Queensland products to ensure the delivery of the experiential message. ITO s will be invited to join QOT as a buyer (not seller). To keep the event interesting and innovative, we will reserve 20% of total participation space for new products which are internationally ready. In order to showcase the depth and diversity of Queensland tourism product, and to maintain and stimulate interest in the destination, TEQ reserves the right to determine final product participation for Queensland on Tour 2015, and the decision made by Tourism and Events Queensland will be final and no correspondence entered into. Applicants must meet and demonstrate the following criteria: Suitability of product for the South-East Asia markets (Singapore, Malaysia & Indonesia). Long-term operational stability and commitment to selling to the South East Asian markets. Total emphasis must be on Queensland-based products. National operators or products representing destinations other than Queensland will be requested not to promote or sell those products. Preference will be given to relevant product represented by a Queensland/Australia-based delegate. Participants must have no outstanding debts with Tourism and Events Queensland. Preference will be given to applicants who demonstrate active participation in the Regional and International Inbound Tourism forums. Receipt of requested materials and payment by deadline dates. Participation Package Singapore & Malaysia: (based on 1 delegate) Participant fee: A$3, per seller (subject to a minimum of 12 participating operators). Participation fee includes 4 nights of accommodation in 4-5 star hotels (single room occupancy) including breakfast In-markets orientation briefing Welcome pack including market intelligence, name tags and supplier logo table displays Either a seminar or workshop and a networking function for the travel trade in each city 2 of 7

3 Coach transfers (Singapore: Hotel Airport, Malaysia: Airport Hotel airport) on specified arrival and departure only Catering (finger food, beer, wine and soft drinks) at all functions All attending agents will receive a roadshow manual containing participants product information Delegation will be escorted throughout the entire Roadshow Optional extension (Jakarta, Indonesia) Participant fee: A$1, per seller (subject to a maximum of 10 participating operators). Participation fee includes: 2 nights accommodation in star hotel (single room occupancy) including breakfast Welcome pack including market intelligence, name tags and supplier logo table displays Either a seminar or workshop and a networking function for the travel trade in each city Coach transfers (Jakarta: Airport Hotel - Airport) for group arrival/departure only Catering (finger food, beer, wine and soft drinks) at all functions All attending agents will receive a roadshow manual containing participants product information Delegation will be escorted throughout the entire Roadshow Delegate Application and Payment 1 st Delegate : A$3, (excluding GST) 2 nd Delegate*: A$1, (excluding GST) *Applies to same organisation only Optional extension (Jakarta, Indonesia) Participant fee: A$1, per seller A delegate application as well as indemnity form must be submitted by Friday, 31 st October TEQ will not process any applications without completion of all required components. Payment: Tourism and Events Queensland will issue an invoice. Tourism and Events Queensland reserves the right to select final participants should the mission be oversubscribed. Failure to meet deadlines and payment will result in the cancellation of your application, as space is limited. Confirmation of your participation will be sent to you by by Wednesday, 5 th November 2014 from TEQ South-East Asia. Cancellation and Refund Policy For cancellations received before 10 th November Full refund applies. For cancellations received after 10 th November No refund will be made. All cancellations must be confirmed in writing to christine.chew@queensland.com 3 of 7

4 Air Travel International Flights: All International flights to/from Australia or any other destination to the start destination and from the end destination of the itinerary will be the responsibility of the participant. Accommodation Pre and post accommodation can be arranged at the same accommodation used in the itinerary (which will be distributed in mid-nov). Additional nights outside the official itinerary will be at your own expense. Transfers Transfers from the airports to the hotels and return will be pre-arranged on specified arrival and departure only. Miscellaneous Shipment: It is recommended that you ONLY included printed material in your courier as other promotional items are likely to get stuck at customs &/or incur large import taxes to clear these items from customs. TEQ is unable to assist in processing goods stuck in customs. SEAS Office will create a dedicated QLD on Tour 2015 sellers manual containing collective participants product information. You will be contacted in mid-nov to confirm the information you submitted in your registration form. Decoration and Giveaways: The venues will be decorated with generic Queensland pop-ups. You are only permitted to decorate your individual table. You are more than welcome to bring along small giveaways for the participating travel industry contacts to be given out during your presentation. You are more than welcome to bring along small giveaways for the participating travel industry contacts to be given out during your presentation. Familiarisation Prize: One airline ticket will be given away at the end of the workshop in Singapore, Malaysia and Jakarta respectively. In a famil group the prize winners will fly to Queensland and learn about your products in person. Please let us know if you would like to host the famil group and offer complimentary accommodation/admission for tours/attractions. Please provide us with a clear definition of what travel component you would like to donate in your registration form. Travel Insurance All participants are responsible for personal travel and health insurance including public & products liability, workers compensation and property insurance coverage for the duration of the mission. It is highly recommended that coverage be purchased prior to departure. Please note that should you miss sales mission activities as a result of being bumped en route or if you wish to deviate from the itinerary at any time, it will be your responsibility to catch up with the remainder of the group. There is no reduction in costs for delegates who do not use accommodation, flights or transfers or attend functions as outlined in the itinerary. TEQ does not accept responsibility or liability for any loss suffered by participants or visitors, does not provide or arrange any insurance for or on behalf of participants or visitors and does not provide any indemnity for loss or injury suffered by participants or visitors. 4 of 7

5 Itinerary * Day 1 Sunday, 25 th January 2015 Singapore Check in at accommodation Welcome drinks and market update Fairmont Singapore or similar Day 2 Monday, 26 th January 2015 Singapore Morning Set-up Workshop sessions Lunch function Trade Networking Function Fairmont Singapore or similar Day 3 Tuesday, 27 th February 2015 Kuala Lumpur, Malaysia Free at leisure till your departure flight to Kuala Lumpur, Malaysia Day 4 JW Marriott or similar Wednesday, 28 th January 2015 Kuala Lumpur, Malaysia Workshop sessions Lunch function Trade Networking Function JW Marriott or similar Day 5 Thursday, 29 th January 2015 Free at leisure till your departure flight Optional Extension to Jakarta, Indonesia Day 5 Thursday, 29 th January 2015 Jakarta, Indonesia Free at leisure till your departure flight to Jakarta, Indonesia Welcome dinner Mandarin Oriental or similar Day 6 Friday, 30 th January 2015 Jakarta, Indonesia Workshop sessions Lunch function Trade Networking Function Mandarin Oriental or similar Day 7 Saturday, 31 st January 2015 Free at leisure till your departure *Itinerary is subject to change, as it is dependent on final number of participants for QOT Indonesia. 5 of 7

6 Registration Form Please return your completed registration & indemnity forms (pages 6 & 7) to Christine Chew, Christine.chew@queensland.com by Friday, 31 st October Company Details Product/Company Name... Phone Fax .. Address. Website. Delegate Details First Name..Last Name..Title.. Phone Fax .. Address. Second Delegate Details First Name..Last Name..Title.. Phone Fax .. Address. Product Description New Development Changes in 2014/2015 Prize Donations for Famil Group Payment Schedule Participation fee: AUD 3, (Excluding GST). Based on 12 participants (min.) for Queensland On Tour 2015, Singapore & Malaysia Participation fee: AUD 1, (Excluding GST). Based on 10 participants (min.) for optional extension to Jakarta, Indonesia Full payment due by 1 st December 2014 Not included: air travel to/from Australia or from any other destination to the start destination and from the end destination of the itinerary, accommodation other than specified in the itinerary, transfers other than specified in the itinerary, meals not detailed in the itinerary, personal expenses, travel insurance, public liability, local taxes, shipment and delivery of presentation materials. I have read and understood all information regarding Queensland on Tour 2015 and accept the terms and conditions associated with my participation. Date Signed.. Name. Company Name. 6 of 7

7 Queensland on Tour 2015 Indemnity Please return your completed registration & indemnity forms (pages 6 & 7) to Christine Chew, Christine.chew@queensland.com at TEQ SEAS by Friday, 31 st October Please note spaces are limited. The Undersigned agrees and acknowledges as follows: 1. I am a member of a Trade Mission sponsored by Tourism and Events Queensland, and am not an agent of, or employee of, Tourism and Events Queensland. 2. Tourism and Events Queensland is not responsible for my actions while on the Trade Mission, and bears no legal responsibility for me or for my acts. Tourism and Events Queensland merely acts as a sponsor of the Trade Mission and secures accommodation, transportation and arranges meetings for members of the Trade Mission. 3. I have read and voluntarily signed this release, waiver of all liability and terms and conditions. Date Signed.. Name. Company Name. 7 of 7