Third Regional Training Course on Sampling Methods for Producing Core Data Items for Agricultural and Rural Statistics

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1 STATISTICAL INSTITUTE FOR ASIA AND THE PACIFIC Third Regional Training Course on Sampling Methods for Producing Core Data Items for Agricultural and Rural Statistics October 2016 Jakarta, Republic of Indonesia INFORMATION NOTE FOR OVERSEAS PARTICIPANTS (revised on 22 September 2016) I. Course-related Information Venue and opening session 1. The Third Regional Training Course on Sampling Methods for Producing Core Data Items for Agricultural and Rural Statistics will be conducted from Monday, 10 October to Friday, 21 October 2016 at the Education and Training Center (ETC) of BPS-Statistics Indonesia, Republic of Indonesia. The complete address and contact information of the course venue are as follows : Place: Education and Training Center (ETC), BPS Statistics Indonesia Address: Jalan Raya Jagakarsa 70, Jakarta 12620, Indonesia Phone: to 3 Fax: The opening ceremony will be held at 09:00 AM on Monday, 10 October 2016 at ETC Meeting Hall. Registration and identification badges 3. All participants are requested to register at the Registration Desk located in front of ETC Meeting Hall from 08:00 AM on Monday, 10 October Name badges will be issued upon registration. All participants should show their name badges during the course. Language of the Course 5. The course will be conducted in English and all materials will be written in English. Translation/interpretation services are not provided. Pre-course requirements 6. Pre-course documents are due by 4 October For further information, please refer to page 4 of the Training Course Concept Note that is posted on the SIAP website. JETRO IDE Bldg., 2-2 Wakaba 3-chome, Mihama-ku, Chiba-shi, Chiba , Japan Central Tel: (81 43) Central Fax: (81 43) Cable: ASTAINST TOKYO Director s Office Tel: (81 43) Fax: (81 43) Website: UNESCAP Website:

2 Contact details of SIAP and Course Coordinator 7. For any information regarding the course, participants may contact the Director, SIAP as follows: Ms. Margarita F. Guerrero Officer-in-Charge Statistical Institute for Asia and the Pacific (SIAP) JETRO-IDE Building Wakaba, Mihama-ku Chiba-shi, Chiba Japan Phone: Fax: For local logistic arrangements, participants may contact the Course Coordinator of ETC as follows: Mr. Razali Ritonga Head Education and Training Centre (ETC) BPS-Statistics Indonesia Jl. Dr. Sutomo No. 6-8 Jakarta, Indonesia Phone: Fax: To facilitate the local logistics arrangements, participants are requested to complete and send the Flight Information Form at Attachment 1 as soon as possible, but no later than 20 September 2016, to the Course Coordinator Should there be any unanticipated last minute change of Jakarta arrival date/time, participants should make every effort to notify the Course Coordinator and SIAP as soon as possible by , and as deem necessary, by phone. II. Travel and Accommodation Arrangements Travel arrangements 10. The Statistical Institute for Asia and the Pacific (SIAP) will make arrangements to issue the most economical air tickets (economy class) for SIAP-sponsored overseas participants to travel from the country of their residence to Jakarta International Airport and return. Participants are not required to book their flights. Arrangements will be made for participants to arrive in Jakarta on Sunday, 9 October 2016 and depart for their respective countries on Saturday, 22 October Participants should not change their official travel dates without prior consent from SIAP. Accommodation and meals 11. Accommodation for 13 nights (check-in on 9 October, check-out on 22 October 2016) and three meals (breakfast, lunch and dinner), two coffee breaks (snacks, coffee and tea) each day throughout the entire period of the course (from 10 to 21 October 2016) will be provided by BPS-Statistics Indonesia for all overseas participants. All participants are requested to stay at the accommodation for the full 2 weeks. 12. Participants from overseas will be staying at the Dormitory of the Education and Training Center (single room with bathroom and air conditioner). Cooking is not allowed in the Dormitory. The Dormitory has laundry facilities and a cafeteria with TV set. 13. Meals will be served 3 times a day (self-service buffet): breakfast from 6:30 AM to 8:00 AM; lunch from 12:00 AM to 13:00 PM; and dinner from 18:00 PM to 19:30 PM. along with 2 coffee breaks (snack, coffee and tea) between lunch and dinner. 2

3 Daily Subsistence Allowance (DSA) 14. Since accommodation and meals will be provided by BPS-Statistics Indonesia, SIAP-sponsored overseas participants will be provided with daily subsistence allowance (DSA) at reduced rate (20 to 50% of standard DSA rate) according to UN Regulations. Participants will also be provided additional terminal fee. If for any reason a participant fails to attend the course or is unable to attend the full duration of the course, the appropriate portion of the allowance must be returned to the Institute. Participants are requested to carry sufficient fund with them to cover expenses for transit/stopover and stay in Jakarta until they receive their DSA. 15. Participants are requested to show their passports and submit their e-tickets and inbound boarding passes to receive DSA. 16. No other allowances will be provided except when stopovers/early arrival/extended stay in Jakarta are unavoidable due to the unavailability/cancellation of flights. In such case, claims for DSA and other reimbursements for actual stopovers, etc. must be made with proof including boarding passes, copies of air tickets and hotel receipts after the travel has been completed. The various receipts and documents must be sent by to Ms. Eunyoung Lee, Programme Management Assistant within 2 weeks after completion of the travel. 17. SIAP, ESCAP and BPS-Statistics Indonesia will not assume responsibility for any other expenditures, such as: (i) (ii) (iii) (iv) (v) Salary and related allowances for participants during the period of the Course; Costs incurred by participants in respect of travel insurance, accident insurance, medical or dental bills or hospitalization fees in connection with their attending the Course; Compensation in the event of death or disability of participants in connection with their attending the Course; Any loss or damage to personal property of participants while attending the Course or losses or damages claimed by third parties as a result of negligence on the part of the participants; and Any other expenses. Visa requirements 18. It is the responsibility of the participant to obtain a visa. Participants should check with the relevant diplomatic or consular mission of the Government of the Republic of Indonesia on visa requirements and when required, obtain appropriate entry visas. Participants who need to stopover in other countries should also obtain appropriate transit visas. Participants should note that their passports must be valid for at least 6 months from the date of entry into Indonesia. 19. A Note Verbale file copy has been/will be sent to you via . If the original Note Verbale is needed, please contact Ms. Akiyo Shibuya, Staff Assistant Local transport 20. Local transport from the Jakarta International Airport to the Education and Training Center (ETC) and from ETC to the Jakarta International Airport will be provided by BPS-Statistics Indonesia. Officials of BPS-Statistics Indonesia will pick up all participants arriving at the Jakarta International Airport. Participants are therefore requested to confirm their flight details by sending the completed Flight Information Form (Attachment 1) to the Course Coordinator by 20 September A staff of ETC carrying a sign Name & Country will be waiting at the arrival hall to pick up the participants. 3

4 III. Other Arrangements/Information 21. Foreign Exchange The Soekarno Hatta Cengkareng International Airport in Jakarta provides foreign currency exchange service. Participants are advised to carry sufficient amount of funds and to convert them to local currencies for transportation expenses at transit point(s) and upon arrival in Jakarta. 22. Weather The weather in Jakarta in October will be hot, humid and rainy. The meeting hall where the course will be held is air-conditioned and the temperature is maintained in the range of degrees celcius. Participants are advised to check the Internet on the weather forecast of Jakarta 2-3 days before departure. 23. Clothing Participants are requested to wear business casual clothes when attending the Course. In respect of the training environment, participants are requested to kindly refrain from wearing t-shirts, shorts, jeans, sandals (shoes that do not cover toes) etc. that would not be appropriate for business casual wear. 24. Electricity voltage -- The voltage for all electric appliances used in the Dormitory is 220 Volt. Electric plugs available are the CEE 7/4 type which is round and has two round prongs with two grounding clips on the side. 25. Further supplementary information will be provided on the first day of the course. * * * 4

5 Attachment 1 Third Regional Training Course on Sampling Methods for Producing Core Data Items for Agricultural and Rural Statistics October 2016 Jakarta, Republic of Indonesia FLIGHT INFORMATION FORM (Please type or print) 1. COUNTRY: 2. NAME: 3. FUNCTIONAL TITLE: 4. ORGANIZATION: 5. CONTACT DETAILS: Phone: Fax: 6. FLIGHT INFORMATION ARRIVAL IN JAKARTA Date: Flight number: Time of arrival: DEPARTURE FROM JAKARTA: Date: Flight number: Time of departure: By 20 September 2016, please send this form to: Mr. Razali Ritonga Head Education and Training Centre (ETC) BPS-Statistics Indonesia Jakarta, Indonesia Fax No.:

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