The Constitution of Miami Advertising at Miami University Ratified:
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- Barnaby Green
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1 The Constitution of Miami Advertising at Miami University Ratified: Article I: Name This organization shall be named Miami Advertising. The abbreviated form of this name, MAD, or the name Miami Ad Club are also recognized as appropriate names for this organization. Article II: Mission and Purpose Section 1: Mission Statement Miami Advertising exists to provide members with experience, knowledge, and a skill set necessary to be successful in the field of advertising. We wish to create networking opportunities for members to learn from and build relationships with successful advertising professionals. We hope to create an attraction for advertising agencies to recruit at Miami University as a result of the reputation for the caliber of professionals that this organization produces. Section 2: Objectives Miami Advertising is a student run organization that holds the responsibility to: A. Provide members with experience, knowledge, and a skill set necessary to be successful in the field of advertising. a. Members will stay current with advertising trends through discussions at meetings. b. Members will work on advertising case work that is either sponsored by a client or is simulated by mock ups of real world scenarios. c. Members will experience the fast paced agency environment during Ad Weekend. d. Members will have the opportunity to compete in advertising competitions. e. Members will have the opportunity to build a creative portfolio. B. Create networking opportunities for members to learn from and build relationships with successful persons in the field of advertising. a. Members will bring in and learn from guest speakers. b. Members will organize site visits to agencies. c. Members will organize networking events with alumni and other professionals. d. Members will maintain a strong connection with the alumni of this organization. C. Create an attraction for advertising agencies to recruit at Miami University as a result of the reputation for the caliber of professionals that this organization produces. Article III: Finances Miami Advertising shall be funded on a semester basis through funding provided by the Associated Student Government (ASG). Initial funding shall be provided for Miami Advertising by the Director of Business Student Organizations & Diversity.
2 Additional funding may be provided by the sponsorship of clients for case work. The Chief Financial Officer shall be responsible for completing all funding requests. Article IV: Executive Power Executive Power of Miami Advertising shall rest in the Executive board, which shall consist of: Chief Executive Officer, Chief Financial Officer, Chief Marketing Officer, Chief Talent Officer, Chief Strategy Officer, and Executive Vice President of Alumni Relations. Section 1: Chief Executive Officer A. Oversee all operations of Miami Advertising. B. Ensure that all activities of Miami Advertising are aligned with the organization s mission and purpose. C. Maintain external relationships including, but not limited to, clients, university administration, student organizations, and the faculty advisor. D. Facilitate meetings for the Executive Board. E. Delegate duties as necessary. F. Create an inspired environment where members feel open to enhance their creative and professional skills. G. Facilitate the election process with the Chief Talent Officer. Section 2: Chief Financial Officer A. Maintain an updated and accurate record of Miami Advertising s financial account. B. Has the final say in approving and dedicating funds for all events. C. Make deposits and withdrawals for any and all transactions. D. Ensure that Miami Advertising has sufficient funds for the future, which may involve searching and applying for funding through university or external channels or organizing fundraising events. E. Oversee and manage all client transactions. Section 3: Chief Marketing Officer A. Design and order all marketing materials for Miami Advertising events. B. Maintain social media platforms except for LinkedIn, which shall be maintained by the Executive Vice President for Alumni Relations. C. Communicate with representatives that maintain Miami University s social media pages to increase on campus awareness. D. Actively pursue opportunities to increase external exposure of Miami Advertising. Section 4: Chief Talent Officer A. Oversees all recruitment events including, but not limited to, Mega Fair and Meet the B Orgs in both the fall and spring semesters.
3 B. Organizes information sessions for potential new members. C. Oversees the application and interview process for new members. D. Oversees member development to ensure Miami Advertising is meeting its objectives. E. Organizes social events for members. F. Oversees election process with Chief Executive Officer. Section 5: Chief Strategy Officer A. Bring in new clients for project work. B. Oversee client projects to ensure client s needs and wants are met. C. Ensure all project deliverables communicate a standard of excellence. D. Educate and create discussion amongst the membership on current trends in the field of advertising. E. If no clients are available for projects, the Chief Strategy Officer will be responsible for organizing practice work for the membership. F. Oversees the planning and execution of Ad Weekend. Section 6: Executive Vice President of Alumni Relations A. Maintain connection between Miami Advertising and Miami University alumni. B. Maintain Miami Advertising s LinkedIn page. C. Produce one newsletter per semester to be sent to alumni. D. Invite alumni to speak at member meetings. E. Organize networking events for members to connect with alumni in various cities. F. Invite alumni to participate in Ad Weekend with the Chief Strategy Officer. Article V: Membership Section 1: Standards of Membership A. Members shall obey all laws and policies as outlined in the Miami University Student Code of Conduct including those regarding underage alcohol consumption, drug abuse, and toleration of race, religion, ethnicity, sexual orientation, and other aspects of identity. B. Members shall treat everyone with respect including, but not limited to, all members, faculty, staff, visitors of the university, industry professionals, etc. C. Members shall always put forth their best efforts on all projects and organizational tasks D. Members shall work to create an inclusive and supportive community for all who interact with this organization. E. To participate in Miami Advertising, all members must sign the Standards of Membership form within the first fourteen days after accepting their extension of membership. Article VI: Elections Section 1: Qualifications for Office A. No candidate can be on disciplinary or academic probation as set by the university. B. No candidate can be on suspension as declared by the executive board.
4 Section 2: Election of Executive Board Members A. The election of the Chief Executive Officer, Chief Financial Officer, Chief Marketing Officer, Chief Talent Officer, Chief Strategy Officer, and Executive Vice President of Alumni Relations shall take place in the month of March at a time recommended by the executive board, subject to the approval of the faculty advisor(s). B. Each candidate must submit a letter of intent and a leadership resume to the Chief Talent Officer certifying that the candidate qualifies and agrees to abide by and fulfill all duties and regulations set forth in this Constitution and Bylaws. a. Letters of intent and leadership resumes must be filed no later than seven days before the election. i. If multiple candidates or only one candidate runs for a single office, the deadline for running for that office shall be on the day of the election. 1. The candidate(s) must first be nominated by the general membership and then seconded. ii. In the event that no candidate has applied for the position, there shall be no election for that office. 1. The executive board elect in collaboration with the executive board shall submit no more than three nominees for the vacant office to the general membership no more than fourteen days after the election. 2. The general membership shall then elect from the accepted nominations to fulfill the vacant office. C. Each candidate shall address the general membership for no more than five minutes to explain why they want to fill the office for which they are running. The general membership shall then ask any pertinent questions of each candidate before voting. Each voting member may only vote for one candidate. Any member on suspension may not vote. a. In the event that more than three candidates run for an executive board position, a voting of the general membership will occur to narrow the candidate pool down to three. The candidates with the first, second, and third most votes will then run in the election process as defined in section C. b. The candidate that receives the majority of the votes shall be declared the winner of the office. D. Current executive board members shall neither publicly endorse nor denounce candidates running for the executive board, but can encourage members to run. E. During periods of debate for executive board candidates, questions directed toward executive board members should be approved by the Chief Talent Officer as appropriate before an answer is given. a. Questions directed toward current executive board members should not seek endorsement of any one candidate, nor make qualitative assumptions about the candidate s ability to perform. b. Input from executive board members during periods of open debate should be only to confirm or deny factual evidence.
5 Article VII: Disciplinary Procedures Section 1: Disciplinary Procedures for the General Membership A. In case of misconduct found to violate the standards of membership as described in Article V, Section 1 or the Miami University Student Code of Conduct, the following steps shall be taken: a. The executive board shall first speak with the member to discuss the behavior. Considering the violation of policy, the member may have the opportunity to continue their involvement in the organization without penalty. b. Should the member s behavior be especially reprehensible or if the member has violated the policies of this organization for a second time, the executive board may enact a suspension of membership. c. A third violation of policy may lead to revocation of membership. Section 2: Removal from Office A. For failure to perform constitutional duties, the general membership may implement the following sanctions against executive board members after having addressed the concerns with the executive board: a. Full Pardon The violation was a result of circumstances for which that member should not be held liable. b. Reprimand The officer is conscientious in his/her duties, but was somewhat negligent. c. Censure The officer is of questionable responsibility, yet their actions do not warrant recommendation of impeachment or impeachment, respectively. d. Recommendation of Impeachment The officer has displayed obvious irresponsibility and disregard towards his/her position and be therefore impeached. B. Any executive board member may be sanctioned for failure to perform their duties as defined in Section A by a two thirds vote of the general membership. C. Removal from office shall take place immediately if Student Court determines an officer is guilty of violating the Student Code of Conduct. Further disciplinary action may then be taken as described in Section 1. Section 3: Succession of Executive Board Officers A. If the Chief Executive Officer is unable to complete his/her term in office, the Chief Strategy Officer shall fill the rest of the term. B. If any other executive board officer is unable to complete his/her term in office, such a vacancy shall be filled by an elected member who obtains a simple majority vote of the general membership. C. If no member is willing to fill the vacancy, the executive board shall submit no more than three nominees for the vacant office to the general membership, where the general membership shall then elect the nominee to fulfill the vacant office from the accepted nominations. Article VII: Committees Section 1: Formulation of a Committee
6 A. Any member of the Executive Board may propose a committee. B. The committee shall be formed if it is supported by a majority vote of the Executive Board. C. The committee shall be overseen by the Executive Board member whose duties align with the purpose of the committee. Section 2: Committee Membership A. Committees shall meet at the discretion of the Committee Head. B. The number of members on each committee shall be determined by the Committee Head. C. Members may apply for committee membership as necessary. D. Membership selection for committees shall be conducted by the Committee Head subject for approval by a simple majority of the Executive Board. E. Failure to perform committee duties shall result in sanctions as detailed Article VII. Section 3: Dissolution of Committees A. Committees may be dissolved at any time. B. The Committee Head must present the reasoning for dissolution to the Executive Board who will then vote. C. Dissolution will occur as a consequence of a majority vote of the Executive Board in favor of the dissolution. Article VIII: Faculty Advisors The faculty advisor for Miami Advertising shall be used as a resource to give the organization direction, feedback, and advice on how to further progress the organization. Article IX: Amendments Amendments may be proposed by any active member of Miami Advertising. The amendment shall then be drafted and presented to the membership body for a vote no longer than fourteen days from the date in which the amendment was proposed. Amendments shall be enacted by a simple majority of the voting membership.
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