Sports Events Assistant Cycling 18,000 Holborn, central London

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1 Assistant Cycling 18,000 Holborn, central London Are you enthusiastic about fundraising? Are you great at customer service and administration? This is an excellent opportunity to join our talented team and help to make our cycling events around the country more successful than ever. We need you to have an appreciation or interest in fundraising, some office administration and customer service experience, a keen eye for detail and loads of enthusiasm. You must be ready to work weekends and unsocial hours, be a committed non-smoker and hold a full UK driving licence. To apply, send CV with cover letter by 5pm on Thursday July 15 th Susan Hoffman shoffman@beatbloodcancers.org Head Office: Leukaemia & Lymphoma, 43 Great Ormond Street, London, WC1N 3JJ Interview Address: 39 Eagle Street, London WC1 4TH

2 Job Description Job title: Responsible to: Assistant-Cycling Cycling Events Manager (CEM) Overall responsibility To assist the Cycling team in the development of participation and fundraising at the London Bikeathon as well as other Bikeathons and cycling events around Britain, with special responsibilities for Bikeathon Kidz. To actively contribute to the overall success of the and teams. Main duties 1. Administer entries/fundraising for designated sporting events, dealing with written and phone enquiries and sending out entry information/sponsor and other forms promptly. 2. Maintain spreadsheet, database and all necessary participant records accurately and efficiently so as to facilitate effective relationship management. 3. Foster warm and lasting relations with participants through telephone, mailings, ings. 4. Assist with updating and design of newsletters, fundraising packs, certificates, web pages, partner web pages, displays, sporting event stories and other materials in liaison with LLR Press team. 5. Assist in researching, developing and securing new sporting event opportunities and liaise with team to identify and exploit corporate fundraising opportunities from sporting events. 6. Attend and support sporting events (and other fundraising activities), which will include weekends and evenings, providing appropriate displays and participant support materials. 7. Maintain an efficient filing system easily accessed by everyone. 8. Maintain and support all ad hoc cycling participant relationships to maximise fundraising. Other duties Supporting the CEM at all times Working within approved budgets and plans Attending and assisting at other fundraising and LLR events including in the evenings and at weekends, to include but not limited to, London Marathon (April) London Bikeathon (July), Wickes store collections (August) Run to the Beat (September) Christmas Carols (December) Being fully familiar with data input/operation of the fundraising database and assisting with opening of post/administration of donations when required Making sure that you and volunteers working with you follow Leukaemia & Lymphoma practices with particular regard for health and safety Co-operating and making every effort to work well with all staff to help the organisation run smoothly Carrying out other duties that may reasonably be required Be an effective ambassador at all activities bearing the Leukaemia & Lymphoma name.

3 Person Specification Attributes Essential Desirable Qualifications Educated to A-Level standard or equivalent Car driver with clean licence Degree Experience Customer Service Communication through all media at all levels Administration Charity Volunteer Management Knowledge & Skills Ability to plan intensive workload Proven organisational skills Excellent communication skills Computer literate Practical and hands-on Visual Alms database Personal Qualities Enthusiastic Eye for detail Creative thinker Team player Confident Hard worker Determined Good use of initiative and common sense Stamina and physically fit Flexible attitude to working hours Committed non-smoker Interest in sporting events Ability to empathise with those suffering loss and cope with distressing conversations Motivation & Expectations Desire to offer the best customer service at all times High expectations of self and others Desire to make a significant contribution in a growing organisation Desire to help others achieve to the best of their ability

4 Information and Job Context Leukaemia & Lymphoma Research is the only UK charity solely dedicated to research into blood cancers, including leukaemia, lymphoma and myeloma. We rely entirely on voluntary support to raise funds, as we receive no government funding. Over 50 years we have built up unique expertise in blood cancer research. This means that we invest in only the best UK research to bring us closer to a cure for all blood cancers. We are determined to beat blood cancers, however long it takes. Our main streams of income are: Leukaemia & Lymphoma Research began with one voluntary fundraising group or Branch in 1960 and our biggest income stream still comes from our 150 Branches, who raise nearly 2 million each year. fundraising is absolutely key to our future success, but society is changing and with that our fundraising. Our communities of fundraisers today include individuals who have been affected by a blood cancer and those people who have set up Forget-Me-Not Funds in memory of a loved one, who want to support our work in specific ways, in their local area. Funding research in 50 hospitals and universities into leukaemia, lymphoma and myeloma, we can show the difference we are making in communities UK-wide, and how we are helping patients with any of the blood cancers. The challenge of the Team is to raise the profile of what we do locally, and what we do for every type of blood cancer, with the aim of growing income, ensuring our existing supporters become friends for life and engaging new supporters. and Trusts We have a reputation for developing and launching inaugural charity of the year initiatives with companies such as Wickes an BNP Paribas Real Estate as well as maintaining and extending partnerships with companies like Wickes & Pontins and getting sponsorship from companies such as M&S. We also are involved with many corporate golf days and dinners and events such as the Grant Thornton Stock Exchange Challenge. We now need to focus on accelerating the growth in new business applications and the partnerships that we win, in order to meet our ambitious targets. We have worked hard to be the charity of choice for many sports events and have been creative in our strategy to grow business, utilising the support of our president, Sir Ian Botham and patrons such as Alastair Campbell to achieve our aims. As a result, we are official charity for most triathlons of note in the UK including Blenheim and Windsor. We have a large running team led by Liz McColgan and sponsored by TV Times, we also partner the Run to the Beat half-marathon in London. To spread our risk and to maintain more control, we also organise our own sports events including our flagship London Bikeathon event with 6,500 riders, the largest of a series of Bikeathons throughout the UK. As our fundraising activities have grown we have found we need dedicated teams to maximise our income and recently developed a new team. This team look after our major events and donors, including our programme of events with our president, Sir Ian Botham and the Calendar Girls. We have key events in our calendar such as Christmas Carols at the Royal Albert Hall, Alternative Hair Shows and fundraising schemes, our Annual Conference, Open Days, and

5 Disneyland trip for children with leukaemia. The team also work with the Director of and CEO on special events with major donors. These streams of income are supplemented by legacy and investment income, as well as creative marketing campaigns. We are proud to be amongst the most efficient charities in the country and operate with a tightly knit team of c70 staff from our HQ in Holborn, central London

6 The team is organised as follows: Director Asst to Dir Head of Head of Special Events Head of Head of Sponsorship Mgr North South East London & HC Regional Fundraisers North East West Midlands Forget me Not Walk Fundraiser Branch Support Mgr Forget Me Not Fundraiser Asst Fundraiser Asst Botham Walk Manager Botham Walk Coordinator Trust Mgr Legacy Officer New Business Devpt Mgr Relations Mgr Events Coordinator Running Events Coordinator Triathlons Assistant Cycling Events Mgr London Bikeathon Coordinator Bikeathon Coordinator Cycling Asst Scotland Fundraiser Scotland Asst Asst

7 Terms and Conditions The salary is 18,000. The salary is fully inclusive and experience and achievements will be taken into account when the exact level is determined. Contracted hours are Monday to Friday 9.00am to 5.00pm but additional unsocial hours and many weekends will be inevitable to meet the demands of the job. There are no overtime payments but hours of work are, as far as is practicably possible, scheduled to make allowance for sustained extra hours worked. The appointment is on our standard terms and conditions 26 days holiday increasing to 27 days after 5 years. Upon satisfactory completion of the initial probationary period (usually 6 months) you become eligible for sick pay, interest free season ticket loan and pension provision. We operate a strict no smoking policy.