Bylaws of Florida State University Panhellenic Association

Transcription

1 Bylaws of Florida State University Panhellenic Association Article I. Name The name of this organization shall be the Florida State University Panhellenic Association (Hereafter referred to as the Panhellenic Association). October 2015 Article II. Object The object of the Panhellenic Association shall be to develop and maintain women s fraternity life and interfraternity relations at a high level of accomplishment and in so doing to: 1. Consider the goals and ideals of member groups as continually applicable to campus and personal life. 2. Promote superior scholarship and basic intellectual development. 3. Cooperate with member women s fraternities and the university/college administration in concern for and maintenance of high social and moral standards. 4. Act in accordance with National Panhellenic Conference (NPC) Unanimous Agreements, resolutions and policies. 5. Act in accordance with such rules established by the Panhellenic Council as to not violate the sovereignty, rights and privileges of member women s fraternities. Article III. Membership Section 1. Membership Classes There shall be three classes of membership: regular, provisional and associate. A. Regular membership. The regular membership of the Florida State University Panhellenic Association shall be composed of all chapters of NPC fraternities at Florida State University. Regular members of the College Panhellenic Council shall pay dues as determined by the College Panhellenic Council. Each regular member shall have voice and one vote on all matters. B. Provisional membership. The provisional membership of the Florida State University Panhellenic Association shall be composed of all colonies of NPC fraternities at Florida State University. Provisional members shall pay no dues and shall have voice but no vote on all matters. A provisional member shall automatically become a regular member upon being installed as a chapter of an NPC fraternity. C. Associate membership. Local sororities or national or regional non-npc member groups may apply for associate membership of the Florida State University Panhellenic Association. The membership eligibility requirements and the process for submitting an application and approval of the application shall be determined by the Panhellenic Council. Associate members shall pay dues as determined by the College Panhellenic Council. An associate member shall have voice and one vote on all matters except extension-related matters and, if they are not participating in the formal recruitment process, they shall not have a vote on recruitment rules and establishment or modification of Panhellenic total. An associate member may be expelled for cause by a majority vote of the Panhellenic Council. An associate member shall not be entitled to vote on the question of its expulsion.

2 Section 2. Privileges and Responsibilities of Membership A. DUTY OF COMPLIANCE. All members, without regard to membership class, shall comply with all NPC Unanimous Agreements and be subject to these Florida State University Panhellenic Association bylaws, code of ethics and any additional rules this Panhellenic Association may adopt unless otherwise prescribed in these bylaws. Any rules adopted by this Panhellenic Association in conflict with the NPC Unanimous Agreements shall be void. Article IV. Officers and Duties Section 1. Officers The officers of the Florida State University Panhellenic Association shall be President, Vice President of Executive Affairs, Vice President of Membership, Vice President of New Member Education, Vice President of Finance, Vice President of Communications, Vice President of Programming, and Vice President of Administrative Affairs. A. The President shall: 1. Have overall responsibility for the operation of the Panhellenic Association. 2. Preside over all regular and special meetings of the Panhellenic Association and Panhellenic Executive Board. 3. Serve as an ex-officio member of all Panhellenic Association committees, with a voice but no vote. 4. Meet weekly with the Greek Advisor(s) and report, as required, to the NPC Area Advisor. 5. Maintain a complete, updated President s file which will include the current Panhellenic Association Constitution and Bylaws, Budget, NPC Manual of Information, materials received from the NPC Area Advisor, and other pertinent documents. 6. Serve as the liaison between the Panhellenic Association and the Leadership Council and chair of the President s Council. 7. Serve as the Panhellenic representative on University committees. 8. Serve as the SEPC voting delegate for FSU. 9. Reside in Tallahassee during the summer. In the case that she can not reside in Tallahassee for all or part of the summer, she must seek approval from the Panhellenic Executive board via a ¾ vote. B. The Vice President of Executive Affairs shall: 1. Perform the duties of the President in her absence, inability to serve, or at her call. 2. Serve as the liaison between the Office of Student Rights & Responsibilities and the Panhellenic Association. 3. Serve as Chief Justice and fulfill all requirements for the Greek Judicial Process. 4. Serve as Chair of the Panhellenic Judicial Board, receive all infractions, and coordinate mediations and judicial board proceedings. 5. Revise and edit the Panhellenic Constitution and Bylaws annually. 6. Collect social registration forms and review social attendance lists. 7. Coordinate the Panhellenic Executive Board election process.

3 8. Maintain records of all Panhellenic and Greek Judicial Board actions for the past five years. 9. Plan the Risk Management Seminar at the beginning of every semester along with VP Programing. 10. Train Panhellenic Justices and meet with Risk Management and Social Chairs regularly 12. File recruitment infarctions post-recruitment C. The Vice President of Membership shall: 1. Plan, implement, and evaluate all Recruitment activities for the chapters in good standing with the Panhellenic Association. 2. Conduct revisions of the recruitment rules in conjunction with the Chapter Recruitment Chairs and, upon the approval of the Recruitment Rules by the Panhellenic Association, publish and distribute the rules to each chapter. 3. Communicate and meet regularly with the Recruitment Chairs from each chapter to go over plans and rules for Formal Recruitment. 4. Supervise and hold meetings with the Recruitment Staff. 5. Reside in Tallahassee during the summer and observe fifteen office hours per week. 6. Plan, implement, and evaluate all presentations made to Potential New Members, their parents, and any other interested parties. 7. Select, along with Greek Advisor(s), the Recruitment Staff and serve as the Chair. 8. Meet weekly with the Panhellenic Recruitment Advisor(s). 9. Coordinate at least one meeting with Recruitment Chairs, Presidents, and Advisors. 10. Collect infraction forms from recruitment, to be filed by the VP of Executive Affairs. 11. Consult with VP of Finance on Panhellenic budget. D. The Vice President of New Member Education shall: 1. Meet with new member educators regularly and serve as Chair. 2. Oversee new member programing in conjunction with VP of Programing. 3. Have a draft of new member programing to be turned in before spring semester ends. 4. Communicate and check in with VP Membership during the summer. 5. Reside in Tallahassee for Summer C. In the case that she can not reside in Tallahassee for all or part of the summer, she must seek approval from the Panhellenic Executive board via a ¾ vote. 6. Consult with chapters on bid day plans and logistics. E. The Vice President of Finance 1. Supervise the finances of the Panhellenic Association. 2. Prepare an annual budget and provide a copy for each chapter following its approval by the Panhellenic Executive Board. 3. Receive all payments due to the Panhellenic Association: collect dues, distribute and collect fines, and give receipts. 4. Maintain updated financial records; give a financial report as needed and an annual report at the close of office. 5. Prepare a written report of the financial status of the Panhellenic Association and distribute it to all chapters as needed. 6. Meet with the accountant to file taxes. 7. Be responsible for having all Panhellenic officers complete and sign scholarship contracts.

4 8. Oversee Panhellenic Endowment for sisters in need. 9. Work with VP of Membership on recruitment budget and Panhellenic budget. 10. Work with chapters Scholarship chairs and meet with them regularly. October 2015 F. The Vice President of Communications shall: 1. Supervise all Panhellenic community service projects and proposals. 2. Responsible for all public relations efforts including, but not limited to, press releases, website, newsletter, social media, and all other marketing tools. 3. Serve as recruitment historian and publicist. 4. Plan and promote House Director events. 5. Responsible for writing, editing, and distributing the Panhellenic Post each month. 6. Keep full minutes of all meetings of the Panhellenic Association and a record of all action taken by the Panhellenic Executive Board, and provide a copy of the minutes to the FSU Greek Advisor(s) and the NPC Area Advisor. 7. Maintain a complete, updated file which will include the minutes of the meetings, all resolutions, copies of all contracts, and current correspondence of the Panhellenic Association. 8. Produce and distribute an agenda before and minutes after each Panhellenic meeting. G. The Vice President of Programming shall: 1. Oversee the planning, implementation, and evaluation of all programs of the Panhellenic Association throughout the year. 2. Compile and manage the Panhellenic calendar, philanthropy calendar, and each semester. 3. Coordinate selections of the Panhellenic Cabinet and serve as the Chair. 4. Meet with Philantropy chairs and manage dates for all Panhellenic organizations Philanthropy events. H. The Vice President of Delegates shall: 1. Call and maintain attendance at the Panhellenic Association meetings. 2. Make all arrangements for the FSU delegation at SEPC. 3. Promote positive internal relations within the FSU Panhellenic Association. 4. Compile and distribute all chapter officer s contact information at the beginning of each semester. 5. Supervise, plan, and implement regular programming for the Panhellenic Delegates, including a Robert s Rules workshop at the beginning of the term. 6. Meet individually with each chapter s Panhellenic Delegate at least once. 7. Update the Panhellenic Delegate manual. Section 2. Eligibility A. Eligibility to serve as an officer shall depend on the class of membership: 1. Regular membership. Members from women s fraternities holding regular membership in the Florida State University Panhellenic Association shall be eligible to serve as any officer. 2. Provisional membership. Members from women s fraternities holding provisional membership in the Florida State University Panhellenic Association shall not be eligible to serve as an officer.

5 3. Associate membership. Members from women s fraternities holding associate membership in the Florida State University Panhellenic Association shall not be eligible to serve as an officer. B. A Panhellenic officer must be an initiated member of her chapter for a minimum of one semester before taking office. C. A Panhellenic officer must remain on active status and in good standing in her chapter throughout her term of office. D. All officers must be enrolled in nine credit hours in fall and spring semesters. E. All officers must hold and maintain a cumulative 3.0 GPA. F. A Panhellenic officer may not hold an elected office in her house entailing major responsibilities which would interfere with her Panhellenic duties. G. Panhellenic officers must attend all regularly scheduled Panhellenic Association and Panhellenic Executive Board meetings. H. All Panhellenic Executive Board members must attend the Southeastern Panhellenic Conference. I. All Panhellenic Executive Board Members shall disassociate from their chapters beginning on the date specified by the VP Membership until the distribution of bids in formal recruitment. J. Each Panhellenic officer shall prepare a written report for the Panhellenic President and Greek Advisor at the close of their office. K. Each Panhellenic Officer shall sign a contract committing to fulfill the following criteria to receive the officer scholarships: 1. Complete office hours. 2. Fulfill all duties set forth in the Constitution and Bylaws. 3. Attend all weekly general body and executive board meetings. L. If, for any reason, the officer does not fulfill the criteria stated in Article IV, Section 9, for an individual month, the officer shall return the designated scholarship amount for that period to the Panhellenic Association Section 3. Selection of Officers A. APPLICATION PROCESS. Applications for all Panhellenic Executive Board positions are available in October. Candidates may apply for a maximum of three positions. B. INTERVIEWS. The nominating committee will interview all applicants meeting the minimum requirements. Interviews will be scheduled 48 hours after applications are due. 1.All Panhellenic Executive Board members currently holding a position will provide an overview of their position, including necessary skills and qualities, prior to interviews. 2. Only the officer currently holding the respective position that is being interviewed for may be present in that interview, outside of the Vice President of Executive Affairs. Executive board officers will not be present for voting. a. Should a member of the current executive board be selected to serve on the nominating committee, she may also be present for all interviews 3. Advisor must be present in all interviews and deliberation and will not have a vote. A. CANDIDATE PRESENTATIONS. Candidate presentations with all nominated candidates will be held at a regularly scheduled Panhellnic meeting. 1. Each candidate will give a presentation, not to exceed 3 minutes, with an opportunity for questions to be asked after their presentation.

6 B. VOTING. The offices of President, Vice President of Executive Affairs, Vice President of Membership, Vice President of New Member Education, Vice President of Finance, Vice President of Communications, Vice President of Programming, and Vice President of Administrative Affairs of the Florida State University Panhellenic Association shall be elected by ballot. Votes will be taken position-by-position. C. CAMPAIGNING. Campaigning shall be considered the solicitation of votes in any way. No applicant, candidate, or chapter members may campaign for Executive Office. Solicitation of votes includes but is not limited to: a. Spending money on any type of promotional activities b. Meeting with chapter presidents and/or nominating committee after applications are due and before interviews take place c. Making signs, posters, flyers or other promotional material, including posts on social media In the event that a candidate is campaigning or soliciting votes, an infraction form must be filed and turned in to the Vice President of Executive Affairs or an advisor. 1. Panhellenic does not support negative comments directed towards slated candidates. This qualifies as a campaign violation. 2. The VP of Executive Affairs will handle all discipline for campaign infractions a. A candidate who is found to be soliciting votes in any way will no longer be able to run for a position on the Panhellenic Executive board for that year. b. Cases requiring further penalties will be handled on an individual basis by the Panhellenic Judicial Board Section 4. Office-Holding Limitations A. No more than one member from the same women s fraternity shall hold office during the same term. B. Chapters holding the following offices will be ineligible to hold the same position immediately following their term in office: 1. President 2. Vice President of Executive Affairs 3. Vice President of Membership 4. Vice President of Finance Section 5. Nomination Committee Procedure A nominating committee is comprised of a selected member from each chapter in good standing with the Panhellenic Association. Members of the nominating committee must be present for all candidate interviews. The nominating committee may select up to two candidates for each position. Should a delegate be selected to be on the nominating committee, the Junior Delegate of the respective chapter will step in to vote during elections. VP of Executive Affairs shall facilitate the selection process without a vote. Section 6. Term The officers shall serve for a term of one year or until their successors are selected. The term of office will begin upon officer installation. Section 7. Removal

7 Any officer may be removed for cause by a vote of two-thirds of the Panhellenic Executive Board. Section 8. Vacancies Vacancies shall be filled in the same manner of selection as provided in Section 3 of this article. Section 9. Duties of Officers Article V. The Panhellenic Council Section 1. Authority The governing body of the Florida State University Panhellenic Association shall be the Panhellenic Council. It shall be the duty of the Panhellenic Council to conduct all business related to the overall welfare of the Florida State University Panhellenic Association including, but not limited to: annually review and adjust total as needed; determine dues; approve the annual budget; consider extension; set a calendar of events; determine programming; and establish recruitment rules and recruitment style. The Panhellenic Council shall also have the authority to adopt rules governing the Panhellenic Association that do not violate the sovereignty, rights and privileges of member women s fraternities. Section 2. Composition and Privileges The Florida State University Panhellenic Council shall be composed of one delegate and one alternate delegate from each regular, provisional and associate member group at Florida State University as identified in Article III. The delegates shall be the voting members of the Panhellenic Council except as otherwise provided in Article III of these bylaws. The alternate delegates shall have voice but no vote. The alternate delegate shall act and vote in the place of the delegate when the delegate is absent. If both delegate and alternate are absent, the vote may be cast by a member of the fraternity, providing her credentials have been presented to the association president. Section 3. Selection of Delegates and Alternates Delegates and alternates to the Panhellenic Council shall be selected by their respective women s fraternity chapters to serve for a term of one year commencing upon selection by the chapter. Section 4. Delegate Vacancies When a delegate vacancy occurs, it shall be the responsibility of the fraternity affected to select a replacement within two weeks and to notify the Panhellenic Association VP of Administrative Affairs of her name, address and telephone number. Section 5. Regular Meetings Regular meetings of the Panhellenic Council shall be held bi-weekly on Tuesdays at 7:00 PM, taking place at rotating locations, unless otherwise specified by the Panhellenic President and Greek Advisor. Section 6. Annual Meeting The annual meeting of the Panhellenic Council shall be held during the month of November. The purpose of the annual meeting shall be for the election of officers and any other business that may properly come before the delegates. Section 7. Special Meetings

8 Special meetings of the Panhellenic Council may be called by the president when necessary and shall be called by her upon the written request of no fewer than one-fourth of the member women s fraternities of the Panhellenic Association. Notice of each special meeting of the Panhellenic Council shall be sent to each member of the Panhellenic Council at least 24 hours prior to convening the meeting; however, such notice may be waived, and attendance at such meeting shall constitute waiver of said notice. Section 8. Quorum Two-thirds of the delegates from the member fraternities of the Florida State University Panhellenic Association shall constitute a quorum for the transaction of business. Section 9. Vote Requirements A. Proposed motions on issues that impact a chapter as a whole must be announced at a previous meeting to allow opportunity for chapter input before a vote may be taken on the issue. B. A two-thirds vote of the Panhellenic Council shall be required to approve a recolonization plan and for all extension-related votes. All other votes, unless specified in these bylaws, shall require a majority vote for adoption. (See the Article on Amendment of Bylaws for specific voting requirements for the amendment of these bylaws.) Article VI. The Executive Board The administrative body of the Panhellenic Association shall be the Executive Board. It shall be the duty of the Executive Board to administer all business related to the overall welfare of the Panhellenic Association and to compile rules governing the Panhellenic Association, including recruitment and new member education, which do not violate the sovereignty, rights, and privileges of NPC chapters in good standing with the Panhellenic Association. Section 1. Composition The composition of the Executive Board shall be the President, Vice President of Executive Affairs, Vice President of Membership, Vice President of New Member Education, Vice President of Finance, Vice President of Communications, Vice President of Programming, and Vice President of Administrative Affairs. Section 2. Duties A. The Executive Board shall administer routine business between meetings of the Panhellenic Council and such other business as has been approved for action by Panhellenic Council vote. At the next regular meeting of the Panhellenic Council through the VP of Administrative Affairs, the Executive Board shall also report all action it has taken and record the action in the minutes of that meeting. B. The Executive Board shall appoint Standing and Special Committees and their chairmen. C. All officers must observe three office hours per week, with the exception of the President who will observe five office hours per week. D. All officers will participate in Pre-Recruitment and Formal Recruitment and perform all duties as required by their office. Section 3. Regular Meetings

9 Regular meetings of the Executive Board shall be held at a time and place established at the beginning of each academic term. October 2015 Section 4. Special Meetings Special meetings of the Executive Board may be called by the president when necessary and shall be called by her upon the written request of three members of the Executive Board. Section 5. Quorum A majority of Executive Board members shall constitute a quorum for the transaction of business. Article VII. The Panhellenic Advisor Section 1. Appointment The Panhellenic advisor of the Florida State University Panhellenic Association shall be appointed by the Florida State University Office of Greek Life. Section 2. Authority The Panhellenic advisor shall serve in an advisory capacity to the Florida State University Panhellenic Association. The Panhellenic advisor shall have voice but no vote in all meetings of the Panhellenic Council and the Executive Board. Article VIII. Committees Section 1. Standing Committees A. The standing committees of the Florida State University Panhellenic Association shall be the Judicial Board, Membership Recruitment, President s Council, Recruitment Staff, and Panhellenic Cabinet. A. Term. The standing committees shall serve during the term of office of the board which appoints them. B. Eligibility. Individuals who are in good standing with her chapter and maintain a GPA in accordance with her chapter s by-laws are eligible to serve. Section 2. Appointment of Committee Membership The Executive Board shall appoint members and chairmen of all standing and special committees, except as provided otherwise in these bylaws, and, in making these appointments, recognize fair representation from all member women fraternities as much as possible. The president shall be an ex-officio member of all committees except the Judicial Board and the Alumnae Advisory Council. Section 3. Judicial Board The Judicial Board shall consist of the VP of Executive Affairs as chairman and eight members. The Panhellenic advisor shall serve as a nonvoting ex-officio member. The Judicial Board members shall participate in training to be educated about the purpose of the board, the rules and regulations the Judicial Board will monitor, the procedures to be followed, proper questioning techniques, the rights of the charged organizations, evaluating evidence, and deliberations and sanctioning. The Judicial Board shall educate member fraternities about the Panhellenic judicial procedure. It shall be the Judicial Board s duty to hold a hearing to adjudicate all alleged violations of the NPC Unanimous Agreements and the bylaws, code of ethics, standing rules and membership recruitment regulations of the Panhellenic Association that are not settled informally or through mediation. The hearing

10 shall be conducted by a committee of the Judicial Board. The members of the Judicial Board shall maintain confidentiality throughout and upon completion of the judicial process. Section 4. Membership Recruitment Committee The Membership Recruitment Committee shall consist of the Vice President of Membership, as chair, the Vice President of New Member Education, and one representative from each regular, provisional, and associate member. Alumnae advisors may attend meetings of the committee. The alumnae advisors shall have voice but no vote. This committee shall review and develop membership recruitment rules and submit them for discussion and approval to the Panhellenic Council before the end of the academic term preceding the formal membership recruitment period. After each formal membership recruitment period, the chairman of this committee shall present a full report, including recommendations, to the Panhellenic Council based on an analysis of the recruitment statistics and recruitment evaluations from new members, potential new members who withdrew, each member group and chapter advisor. Section 5. President s Council The President s Council shall consist of the Panhellenic President and the President from each regular, provisional and associate member group at Florida State University as identified in Article III. The committee shall meet no less than monthly to promote good relations among their chapters, discuss relevant issues, and exchange ideas. They will sponsor resolutions or pertinent issues to the Panhellenic Association, and each member should attend SEPC in the Spring Semester. Section 6. Recruitment Staff Committee The Recruitment Staff Committee shall be responsible for the planning and implementation of Formal Recruitment. The Recruitment Staff members shall reside in Tallahassee during the summer and must have been active in their respective sorority for a minimum of two semesters. They are expected to attend all Recruitment Staff meetings and perform all other duties as assigned. The Recruitment Staff shall be composed of the following positions: 1. The V.P. of Membership as Chair. 2. The VP of New Member Education. 3. The Computer Analyst shall: a. Be appointed by the Office of Greek Life staff in the Spring semester. 4. The Head Recruitment Counselors shall: a. Have previously served as a Recruitment Counselors. b. Hold regular training sessions and a Recruitment Counselor retreat during the spring semester. c. Compile the Recruitment Counselor training manual. d. Coordinate Recruitment Week hotel accommodations. e. Plan all Recruitment Counselor Pre-Recruitment Week and Recruitment Week activities. f. Maintain accurate and organized records. g. Assist in training the next Head Recruitment Counselors and evaluate procedures to improve the Recruitment Counselor program for the following year. h. Will each receive a stipend of $ at the conclusion of recruitment.

11 Section 7. Panhellenic Cabinet The Panhellenic Cabinet shall consist of the Vice President of Communications, as chairman, and five members. All members must be active in their chapter for at least one semester, attend all Panhellenic Meetings and present information from their respective liaison position. The Panhellenic Cabinet shall be composed of the following positions: 1. The Philanthropic/Service Chair shall: a. Serve as the liaison to different service groups and philanthropies around campus and throughout the community. b. Be responsible for reminding the Panhellenic community of upcoming philanthropic events and encouraging participation 2. The SGA Liaison shall: a. Serve as the connection between Panhellenic and SGA. b. Be responsible for attending SGA meetings c. Be responsible for relaying Student Government information and happenings at Panhellenic meetings d. Keep up-to-date on the Big Event 3. The MGC Liaison shall: a. Serve as the connection between Panhellenic and the MGC Council. b. Be responsible for attending MGC Council meetings implementing new ways for better relations between councils c. Work closely with the MGC Exec to keep both updated on events in both councils 4. The NPHC Liaison shall: a. Serve as the connection between Panhellenic and the NPHC Council. b. Be responsible for attending NPHC Council meetings implementing new ways for better relations between councils c. Work closely with the NPHC Exec to keep both updated on events in both councils 5. The IFC Liaison shall: a. Serve as the connection between Panhellenic and the IFC Council. b. Be responsible for attending IFC Council meetings implementing new ways for better relations between councils c. Work closely with the IFC Exec to keep both updated on events in both councils Section 8. Other Committees Other such committees, standing or special, shall be appointed as deemed necessary by the Panhellenic Council. Article IX. Finances Section 1. Fiscal Year The fiscal year of the Florida State University Panhellenic Association shall be from January 1 to December 31 inclusive. Section 2. Contracts Dual signatures of the President and Vice President of Finance shall be required to bind the Florida State University Panhellenic Association on any contract.

12 Section 3. Checks All checks issued on behalf of the Florida State University Panhellenic Association shall bear dual signatures. The following shall be authorized to be one of the two required signatures: President and Vice President of Finance. Any two of the following shall sign all checks issued from the Recruitment checking account: President, Vice President of Finance, or Vice President of Membership. Section 4. Payments All payments due to the Florida State University Panhellenic Association shall be received by the VP of Finance, who shall record them. Checks for payments shall be made payable to the Florida State University Panhellenic Association. Section 5. Dues A. NPC College Panhellenic dues shall be paid yearly as invoiced by the NPC office. B. Panhellenic Association membership dues shall be an assessment per member and new member based on the previous semester s totals at the roster due date. Dues shall be $15 per member/new member. The dues of each Panhellenic Association member fraternity shall be payable on or before the third regular meeting of each semester. Section 6. Fees and Assessments A. Chapters will be subjected to a fine of $100 initially and $50 any day thereafter for any payment that is late. B. In the event that the Panhellenic Association was to dissolve, all of its assets shall be divided equally among the chapters in good standing with the Panhellenic Association. Section 7. Officer Scholarships All Executive Board officers will receive a scholarship of $50 every month in active office, with the exception of the President who will receive a scholarship of $ The VP of Membership shall receive a scholarship of $75 during the months of May, June, July and August 2. The VP of New Member Education and President shall receive scholarships of $50 during the months of May, June, July and August. Article X. Extension Section 1. Extension is the process of adding an NPC women s fraternity. The Panhellenic Association shall follow all NPC Unanimous Agreements and NPC extension guidelines found on the NPC website and in the Manual of Information. Section 2. Voting rights At least once a year, members of the President s Council will discuss extension. Only regular members of the Panhellenic Council shall vote on extension matters. Section 3. Extension Chair The Extension Chair shall be appointed by the executive board, and is responsible for coordinating all extension activities including application packets, campus visits, and presentations. They will

13 oversee the Extension Committee, which shall consist of one representative from each chapter in good standing with the Panhellenic Association. In addition, they shall attend Panhellenic Executive Board meetings every two weeks to provide updates and assist new chapters and national headquarters staff in the colonization process, including educating the new chapter on FSU and Greek policies and standards. This person will be appointed when the community determines there is a need for extension and will receive a stipend of $50 every month in active office Article XI. Violation Resolution Section 1. Violation Chapters shall be held accountable for the conduct of their individual collegiate and alumnae members. Conduct contrary to the NPC Unanimous Agreements, these bylaws, the Panhellenic code of ethics, standing rules and/or membership recruitment regulations of the Florida State University Panhellenic Association shall be considered a violation. Section 2. Informal resolution Members are encouraged to resolve alleged violations through informal discussion with the involved parties. Section 3. Judicial Process If informal discussions are unsuccessful, the judicial process will be set in motion by filing a report of the alleged violation. The Florida State University Panhellenic Association shall follow all mediation guidelines found in the Manual of Information. A. Mediation. Mediation is the first step of the judicial process. The Florida State University Panhellenic Association shall follow all NPC Unanimous Agreements concerning the judicial process found in the Manual of Information. B. Judicial Board hearing. When a violation is not settled informally or through mediation, a committee of the Judicial Board shall resolve the issue in a Judicial Board hearing. The Panhellenic Council shall adopt procedures in the standing rules for this purpose that are consistent with the NPC Unanimous Agreements. C. Appeal of Judicial Board decision. A decision of the Judicial Board may be appealed by any involved party to the NPC College Panhellenics Judicial Appeal Committee. The Florida State University Panhellenic Association shall follow all NPC Unanimous Agreements concerning the appeals process found in the Manual of Information. Article XII. Hazing Per the Unanimous Agreements, the National Panhellenic Conference supports all efforts to eliminate hazing. All forms of hazing shall be banned. Article XIII. Parliamentary Authority The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Florida State University Panhellenic Association in all cases to which they are applicable and in which they are not inconsistent with the NPC Unanimous Agreements, these bylaws and any special rules of order the Florida State University Panhellenic Association may adopt. Article XIV. Amendment of Bylaws These bylaws may be amended at any regular or special meeting of the Florida State University Panhellenic Council by a two-thirds vote, provided that the proposed amendment has been

14 announced and submitted in writing at the previous regular meeting allowing an opportunity for chapter input. Article XV. Dissolution This Association shall be dissolved when only one regular member exists at Florida State University. In the event of the dissolution of this Association none of the assets of the Association shall be distributed to any members of the Association, but after payment of the debts of the Association its assets shall be given to the National Panhellenic Conference.

15 STANDING RULES PHILANTHROPY, SERVICE, AND SWEETHEART RESOLUTION Whereas, a philanthropic event/sweetheart competitions should be benefiting a cause and focus on awareness of that specific cause; Whereas, philanthropic events/sweetheart competitions should be in congruence with the values of service and leadership that we hold as Panhellenic women, and members of the Florida State Greek community; Whereas, philanthropic events/sweetheart competitions should contribute to the overall Panhellenic experience by instilling a sense of community through a mutual commitment to helping others and support for the organizations in the Panhellenic Association; and Whereas, philanthropic events/sweetheart competitions should empower Panhellenic women to feel confident while bettering the community by supporting a cause greater than ourselves. Resolved, That the Panhellenic Association and its member organizations will not endorse or support any philanthropic or service event/sweetheart competitions where there is an intent to serve or consume alcoholic beverages; Resolved, That the Panhellenic Association and its member organizations will not endorse or support any philanthropic or service event/sweetheart competitions where the attire is inappropriate or objectifies any persons in any way; Resolved, That the Panhellenic Association and its member organizations will not endorse or support any philanthropic or service event/sweetheart competitions where host, participants, and/or supporters use derogatory or stereotypical language directed towards any person; Resolved, That the Panhellenic Association and its member organizations will not endorse or support any philanthropic service/ sweetheart event that includes a pageant or talent competition component for the women participating that is evaluated by anyone other than an organized, professional panel of judges Resolved, That the Panhellenic Association and its member organizations will not endorse any philanthropic service/ sweetheart event in which chapter affiliation including but not limited to Greek letters, paraphernalia or attire is present throughout the event Resolved, That the Panhellenic Association and its member organizations will not endorse or support any philanthropic or service event/sweetheart competitions that lasts longer than a total of seven days; Resolved, That the Panhellenic Association and its member organizations will not endorse or support any philanthropic or service event/sweetheart competitions where any person

16 purchases or provides any gifts or services to the organization before, during or after the event takes place; and Resolved, That the Panhellenic Association and its member organizations will not endorse or support any philanthropic or service event/sweetheart competitions where any person other than the participant, is permitted to change any form of social media to a personal picture displaying the candidate running. Resolved, That the Panhellenic Association Executive Board strives to be proactive, innovative, empowering and consistent when confronting events that are incongruent with this resolution; ALCOHOL POLICY A. All chapters must abide by the FSU policy on alcohol as well as all applicable state laws. B. REGISTRATION OF EVENTS. All chapter events where alcohol is present, both on or off campus, must be registered with the Panhellenic Association. 1. Social Event Registration Forms must be turned in electronically at the designated registration website at least 48 hours prior to social functions. 2. The guest list must be turned in electronically to phsocials@gmail.com the first school day after the event by five pm. 3. Events between fraternities and sororities that take place at Panhellenic houses must be nonalcoholic functions. 4. Events that are not registered on time by a chapter will have the following consequences: a. For the first time an event is not registered or registered late, a written warning will be submitted to the chapter president by the VP of Executive Affairs. b. For the second time an event is not registered or registered late, a documented meeting will commence including the following people: Chapter president, social chair, the VP of Executive Affairs and the Panhellenic Association president. c. For the third time an event is registered late the event will be cancelled and the chapter will lose the privilege of registering their events online for a time period set by the Vice President of Executive Affairs not to exceed one calendar year. d. For the fourth time an event is registered late the chapter responsible will be put on social probation for a time period set by the Vice President of Executive Affairs not to exceed one calendar year. e. Five or more offences of an event not registered or a late registration the chapter responsible will be subject to a hearing of the Panhellenic Judicial Board. C. VENDOR. Events where alcohol is present must conform to FIPG guidelines 1. A state licensed, insured company caters and serves the function. 2. Chapters are prohibited from entering into arrangements with the vendor to provide them a set amount of alcohol; the catering company must be paid for services only. D. USE/PURCHASE OF ALCOHOL. Alcohol may not be directly or indirectly purchased by chapter or Panhellenic funds. 1. Common sources of alcohol such as kegs, alcoholic punch, unmonitored bulk containers of alcohol, etc. are prohibited.

17 2. No individuals under the legal drinking age will be permitted to bring alcohol to a function, consume alcohol at the function, or be allowed to remain at a function if found in possession of alcohol. 3. Social events, which encourage drinking, drinking games, drinking contests, and/or drunkenness are prohibited. 4. Alcohol is prohibited at the following events: a. Any New Member event. b. Any activities during Formal or Informal Recruitment events, including any activities or events within 72 hours of the Potential New Member Kick-Off and any activities within 24 hours of bid day during Formal and Informal Recruitment. c. Any Philanthropic event. E. PRE- AND POST-PARTIES. Pre-Parties and Post-Parties for events are strictly prohibited and can be defined as: 1. An unregistered event with alcohol or other controlled substances, that occurs directly before or after registered event(s), including philanthropies, where a substantial or significant amount of the chapter membership is in attendance. F. GUESTS. All social events where alcohol is present must be closed events. 1. The total number of guests at a social event may not exceed three times the membership of the sponsoring organization. 2. Unrestricted invitational advertisement of social events where alcohol will be present is prohibited. The presence or reference to alcohol in any advertisement of functions is also prohibited. 3. Host organizations are responsible for all guests at the function. G. There shall be a minimum of one security guard at all functions, who is responsible for monitoring the function and checking identification of all attendees. H. All functions must end by 2:00 am. OTHER POLICIES A. HAZING. Florida State University has a zero tolerance policy for hazing. Chapters are prohibited from engaging in any activities or behaviors that may be condoned as hazing. B. MANDATORY MEETINGS 1. Risk Awareness Seminar. a. Each semester chapters are prohibited from having a social function until their Executive Baord, as well as the required amount of the chapter s members, have attended the Risk Awareness Seminar. Each semester 20% of the chapter and chapter executive board, or an amount designated by the VP of Executive Affairs, will be required to attend. 2. Women s Workshop on Sexual Violence Education. a. Each semester chapters are expected schedule a workshop for their new member class with the VP of Administrative Affairs. C. HAZING. Please reference hazing.fsu.edu for more information.

18 1. FSU Belief Statement: At Florida State University, we believe students should not be demeaned or exposed to harm when pursuing involvement in campus life. D. PHILANTHROPIES. All chapters must comply with Philanthropy registration and rules, as outlined by the VP of Administrative Affairs. Chapters who violate these rules should be reported to the VP of Executive Affairs. Violations of these policies will be dealt with through the Panhellenic Judicial Procedures. E. MEN S FRATERNITY RECRUITMENT: No members of the Panhellenic Association shall participate in any capacity in men s fraternity recruitment. Chapter members who violate this NPC Resolution will subject their chapter to the Panhellenic Judicial procedures as outlined in Article XIV. F. SOCIAL MEDIA. Chapters will be held accountable for actions and/or behaviors displayed through any social media outlet. 1. Chapters are expected to hold their members accountable in accordance to their own rules and regulations. 2. Member organizations of the Panhellenic Association are expected to portray themselves in a manner that is consistent with the values of their organizations, the Panhellenic Association, and the National Panhellenic Conference G. STUDENT CONDUCT CODE. All chapters and their members will be held to the standards set by the Florida State University Student Conduct Code. H. The Panhellenic Association must be in good standing with the University, if not the Panhellenic Association shall be dissolved. CONDUCT A. Visiting officers of NPC member fraternities and sororities shall be expected not to interfere with regular work of the college, but, on the contrary, shall encourage chapters to keep the college business day free from social engagements. B. Visiting officers of NPC member fraternities and sororities shall make every effort to meet with the Greek Advisor. An appointment should be made in advance by a member of the chapter. C. It is beneath the standard of fraternity and sorority women: 1. To speak disparagingly of any sorority or any university student. 2. To create any ill feeling between sorority and non-sorority women. 3. To seek unwarranted publicity. D. In the case of Panhellenic difficulties, all chapters involved shall do their utmost to restore harmony and prevent publicity both in the university and the community. E. The Panhellenic Association shall not tolerate, under any circumstances, verbal slander, vandalizing, destroying, or stealing or any other form of infringement upon the rights and good name of any other fraternity or sorority.

19 RECRUITMENT CODE OF ETHICS We, the members of women s fraternities at Florida State University, agree to promote honesty, respect, sisterhood and cooperation within the College Panhellenic and our respective chapters and in our daily lives. This code of ethics is designed to inspire our members, reinforce exemplary conduct and values-based leadership, and perpetuate lifelong membership to enrich the sorority and Panhellenic experience. We, as Panhellenic women of Florida State University, agree on and commit to: Uphold and demonstrate the Panhellenic spirit in thought, word and action through our chapters as well as individual members. Demonstrate ethical behavior and conduct ourselves in a manner consistent with the mission and values of the College Panhellenic, each inter/national organization and our university. Respectfully adhere to the Unanimous Agreements and all policies established by the National Panhellenic Conference. Avoid disparaging remarks about any fraternity or collegiate woman and refrain from discussing Panhellenic matters with nonmembers, in accordance with the dignity and good manners of fraternity women. Recognize friendly relations with all collegiate women, both fraternity members and nonmembers, realizing the importance of creating and building friendships. Plan recruitment events that provide opportunities for the greatest possible number of women to become fraternity members while protecting the rights and privileges of individuals and the chapters. Provide a safe, positive and enriching recruitment experience, understanding that membership is a social experience arrived at by mutual selection. Strive to be truthful, honorable, open and friendly to all potential new members during all recruitment events. Be respectful of the rights of every potential new member to make her own choices, including the right not to join the women s fraternity community. Refrain from limiting a potential new member s chances of becoming a member of the Panhellenic community by encouraging her to make a single intentional preference or to limit her choices. We, as Panhellenic women of Florida State University, also agree on and commit to: Respectfully adhere to the bylaws and recruitment rules of the Florida State University Panhellenic Council. Abide by all local and federal laws and NPC inter/national member group bylaws. Hold one another accountable to these standards, remembering at all times that we represent not only our individual chapters but also the Panhellenic community as a whole. MEMBERSHIP RECRUITMENT A. Panhellenic Association adheres to the NPC no frills policy. Recruitment emphasis should be on communication skills and core values.

20 B. Recruitment Rules will be reviewed annually by the VP of Membership and the Recruitment Chairs. C. Recruitment rules will be voted on by the Panhellenic Delegates two weeks after distribution to each chapter. D. To allow groups to achieve parity as quickly as possible at the conclusion of primary recruitment, the Florida State University Panhellenic Association shall automatically reset total within 72 hours after the completion of primary recruitment period. Total will be determined by the average chapter size less 8 percentage. Chapter average will be calculated based on chapter rosters submitted prior to recruitment and the RFM bid matching report. REQUIREMENTS FOR PLEDGING AND INITIATION A. Chapters may not issue an invitation to membership or formally pledge during the summer or any vacation period. B. A Potential New Member must be a regularly matriculating, full-time student at the Florida State University to be eligible for Recruitment. C. A bid is binding for a Potential New Member upon submitting her choices on Preference Day during formal recruitment. RECRUITMENT COUNSELOR SELECTION Recruitment Counselors will be selected each Fall for the upcoming summer. The job description, candidate qualifications, and selection process is outlined below: Job Description Recruitment Counselors must be able to attend a mandatory class (Wednesday 4pm - 6pm) during the Spring semester. Recruitment Counselors must participate in a mandatory Retreat in the Spring.. Recruitment Counselors must be able to begin work at the beginning of Spirit Week and work every day through Bid Day. Recruitment Counselors are expected to completely disaffiliate themselves from their sorority during the summer, Spirit Week, and Recruitment week. Recruitment counselors must properly deactivate their Facebook, MySpace, Twitter, etc. accounts from date agreed upon until Bid Day. Recruitment Counselors must exemplify an unbiased, Panhellenic attitude at all times. Recruitment Counselors must maintain strict confidentiality at all times. No information concerning a potential new member will be relayed to anyone outside of Recruitment Staff and the Office of Greek Life Staff. Recruitment Counselors are required to sign a contract detailing their obligations. Violation of the contract will result in immediate termination. Qualifications for Applying Must hold and maintain a minimum cumulative FSU GPA of 2.8. Must have participated in Recruitment as a member of your sorority. Must be in good standing within your chapter.