North Shore Swim Club

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1 Page 1 of 5 North Shore Swim Club Team Invitational Prelim & Finals Meet MIT Competition Pool at the Zesiger Center, Cambridge MA December 12-15, 2013 Sanctioned by NE Swimming #NE-14-43TT Meet Director: Dan Warner (nssc1@aol.com, ) Meet Referee: Bill McElhiney (BPMCE@aol.com, ) Entry Chairperson: Dan Warner (nssc1@aol.com, ) Admin Official: TBD Event List, Cut Times & Start Times Cover Sheet Hytek Event File for Team Manager MEET FORMAT: The meet will be swum as prelims and finals. Each session will be pre-seeded by computer based on pre-scratches that are due by 6:30 PM the previous evening. Positive check-in will be required for 500 free, 1000 free, 1650 free. Heat sheets will be posted around the pool deck. Coaches will be able to pick up heat sheets for each event at the Clerk of Course table. The top heat of Senior Women & Men 1000 freestyle will swim in finals at start of Sunday evening session. The 1650 freestyle will be swum fast-to-slow, alternating heats of women and men if pool breakdown allows. Swimmers must provide their own timer & counter for events 400 yards or longer. Returning for finals 10 & Under events (1 heat of 10), and (2 heats of 10), Senior (3 heats of 10). No events will be swum 2 per lane. SITE: The MIT Competition Pool at the Zesiger Center is two 25 yard competition courses with sevenfoot-wide lanes and non-turbulent lane lines and a separate 6 lane 25 yard warm-up and warm down pool. Depth of start and turn end approximately 7 feet deep. Timing Systems are Fully-automatic Colorado Time System with touchpad s and electronic display for both pools. The facility provides spectator gallery seating for approximately 400. The pool is located inside the MIT Zesiger Center, 120 Vasser Street, Cambridge, MA The competition course has been certified in accordance with C(4), the copy of such file is on file with USA Swimming. COURSE: Two courses, 10 lane and 9 lane 25 yard competition courses with separate 25 yard 6 lane pool with 3 lanes open for continuous warm up and warm down. CUT PROTOCOL: If a session is over-subscribed, the following cuts will be made in this order. Distance events & designated 200 events will be cut by time All teams will be cut back to 2 relays maximum. All relays will be cut from sessions as needed Clubs will be notified of cuts no later than Monday before the meet. All pre-meet cuts will be refunded to teams. RESERVE THE RIGHT TO MAKE CHANGES: Changes can be made to the meet invitation before the meet only with the approval of the Technical Chair, Laura Matuszak (lmatuszak@smcvt.edu). If changes need to be made once the meet begins, the Meet Committee will make the decision, after

2 Page 2 of 5 consulting with the Technical Chair and will present it to the coaches at a coaches meeting. The Meet Director reserves the right to limit events, heats, swimmers or adjust the format to conform to the 4-hour rule. MEET COMMITTEE: The meet committee should be made up of the Meet Director, Meet Referee, two coaches, and one athlete. The five members should be from separate teams. WEATHER PROTOCOL: If weather or facility conditions make it impossible to follow the original timeline of events, the Meet Director and Meet Referee have a right to make changes to the meet sessions. The Meet Director will notify the teams of the changes with as much notice as possible. Cancellation of the meet, or session, is a decision of the Meet Director, Meet Referee and the Meet Committee ELIGIBILITY All swimmers must be 2014 registered swimmers with United States Swimming. Swimmers may register with Carol Healey, PO Box , Needham, MA 02492: office@neswim.com Age is determined by the age of the swimmer the first day of the meet and must be shown on the entry form. All coaches on deck must be registered with USA Swimming and display their coach membership cards. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a membercoach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement REGISTRATIONS: Swimmers must be registered before the entry is submitted. Teams that enter unregistered swimmers will be subject to a fine of $100 per unregistered swimmer. Teams are required to check their entries with the online registration check tool on the New England Swimming web site. DISABILITY SWIMMERS: Any current athlete members of USA Swimming with a disability, as defined by USA Swimming Rules and Regulations, may enter this meet. If modifications to USA Swimming rules are necessary then the coach or athlete must notify the meet referee and meet director of any disability prior to competition. EVENTS and SESSIONS: See attached list. ENTRY INFORMATION: First day of entry acceptance: October 11, 2013 (any entry received before this date will be considered received on October 11, 2013) Final date of entry acceptance: November 22, Make checks payable to: North Shore Swim Club Mail competed/signed entry cover page and waiver and payment to the entry chairperson: NSSC 19 Fenley Road Gloucester MA Payment due date for all entries is within 4 days of entry being accepted. Any team that fails to send payment, cover page and waiver form will be responsible for the fees to the host club after the 4 days regardless of participation. Printed copy of entry is NOT required. ENTRY POLICY: Any swimmer who is entered with incorrect swimmer information, or an incorrect or no ID, or is unregistered, will be scratched from the meet until corrections are made per the New England policy. North Shore Swim Club will reserve 75% for its own team and any other teams (New England and/or out of district) that it may want to invite to the meet. The other 25% of the splashes will be open to other teams to submit entries. If on the first day of acceptance, those meet entries exceed the 25% still available in the meet, there will be a lottery of those teams. The lottery will be run by the New England Office. If necessary, entry cuts will be made by the date of receipt. Teams will be notified that they have been accepted or cut from the meet within four days of the entry deadline.

3 Page 3 of 5 Teams that are cut from the meet will have their entry fee returned within four days of being cut. ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be ed as an attachment to the entry chairperson at nssc1@aol.com. Please check that your team name, address, and contact information are listed correctly in this file. For entries, payment and hardcopy of the entry (including signed entry cover page and waiver) must be received within four (4) days, excluding Sundays and holidays, of receipt of the entry. If payment is received within four (4) days, excluding Sundays and holidays, of the entry, the receipt date will be considered the date of entry. If payment is received more than four (4) days, excluding Sundays and holidays, after the entry, the payment receipt date will be considered the date of entry. ENTRY LIMITS: Athletes may enter any amount of events but may swim in a maximum of 3 individual events per day. Relay only swimmers are not being accepted. Time Trials count in the per day event count. ENTRY TIME UPATES: Entry times may be updated until 7 days prior to the first day of the meet. No new entries will be accepted after the November 22, 2013 entry deadline. Entry time updates should be sent via to the entry nssc1@aol.com. Entry time updates must be sent as Hy-Tek format CL2 files with updated times. (New entries will be automatically excluded.) ENTRY FEES: Electronic entries: $5.00 for individual events, $20.00 for relays. Non-electronic entries: $5.50 for individual events, $20.50 for relays. Swimmer Participation Fee is $10.00 per swimmer NE Swimming Travel Fee of $1.00 per swimmer (to be included in the check and the host team will send to NE Swimming) ENTRY TIMES: All entries must be specified in short-course 25-yard pool times. RELAYS: Relays will not be limited with the exception of the 800 Free relay to 2 relays per team per event. All relay swimmers must be officially entered in the meet. PROGRAMS: $4.00 per Prelim pool, $5.00 per Final session. ADMISSION: $3.00 per session. WARMUPS: The pool will open for warm-ups 90 minutes before the beginning of each session. The pool will close five minutes before the beginning of each session. The warm-up pool will be open for the entire session. Teams will be assigned warm-up lanes after all entries are received. OFFICIALS: If you know that you will be attending this meet, please the meet referee and let him/her know your level of certification, team, and sessions you will be available. This is for pre-meet planning purposes only. All officials are welcome to work any number of sessions and walk-ons are always welcome. (Officials meetings must be at least one hour prior to the start of a session.) TIMERS: Swimmers must provide their own timers/watches for the 500, 1000, 1650 free, 400IM and all relays at the end of a session only. Teams may be asked to assist in timing for some of the sessions if needed.

4 Page 4 of 5 SAFETY: 1. Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes. There will be no diving in the warm-up and warm-down areas at any time 2. No shaving is permitted at the competition site. 3. No glass containers are permitted within the facility. 4. Swimmers must be under the supervision of a coach. If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up. The referee will assign the swimmer to a registered coach for warm-ups. 5. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms 6. Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited. RULES: Current USA Swimming rules will govern all competition. Decisions by the meet referee will be final unless a written protest is lodged within 30 minutes of the heat swum. All swimmers, coaches and officials will follow the USA Swimming code of conduct under article 304 of the USA Swimming rules and regulations. Any violation of such policy will be reported to the Meet Referee and the New England Swimming office for further review and/or action. SAFE SPORT: The conduct of all participants and spectators at a meet is governed by USA Swimming Rules 304/305. Any and all infractions must be reported to an official, the Referee or the Meet Director to be resolved. PHOTOGRAPHY: As per USA Swimming and New England Swimming policy, the only photographers allowed on the pool deck at any time during the meet (including during warm-ups) must be professional photographers contracted by NSSC or press photographers who have been approved in advance by the Meet Director and have been properly credentialed with USA Swimming (i.e. non athlete member with required background check and athlete protection training). Use of audio or visual recording devices is not permitted on deck, or behind the starting blocks, including in the stands. CAMERA ZONES will be clearly designated. the Meet Director with questions and requests. TIME TRIALS: Time trials will be offered at the discretion of the Meet Director and the Meet Referee if time allows. Time trials are $5.00 for Individual Events and $20.00 for relays DECK ACCESS: Only 2013 USA Swimming athletes, coaches, officials, and official meet staff are permitted on the pool deck. All non-athletes on the pool deck must display their USA Swimming registration card at all times. Individuals without their USA Swimming registration card will be removed from the pool deck, and will be subject to a fine by New England Swimming. SCORING: The meet will not be scored. AWARDS: There will be no awards. FOOD: Available on the MIT campus. EQUIPMENT VENDOR: A swimming equipment vendor will be selling suits, goggles, and other accessories for the duration of the meet. MISCELLANEOUS: North shore Swim Club assumes no responsibility for lost or stolen property. Pets of any kind and smoking are not permitted within the facility.

5 Page 5 of 5 PARKING: Friday after 3:00pm, Saturday and Sunday: MIT West garage on Vassar Street across the street from the Zesiger Sports and Fitness Center will be OPEN with a limited number of spaces. There will be a $5.00 per day usage fee for those wanting to use the garage. DIRECTIONS: From the North (I-95 or I-93) If you are heading south on I-93, follow I-93 into Boston then follow the I-93 instructions below. If you are heading south on I-95, take the I-93 South exit then follow the instructions from I-93. Alternatively, take the I-90 East exit from I-95 then follow the instructions from I-90. From the South (I-95 or I-93) If you are heading north on I-93, follow I-93 (the Southeast Expressway) into Boston then follow the I- 93 instructions below. If you are heading north on I-95, take the I-93 North exit then follow the instructions from I-93. Alternatively, take the I-90 East exit from I-95 then follow the instructions from I-90. From the West (I-90) (Mass Turnpike) Follow I-90 east to the Cambridge/Brighton exit (exit 18). Following the signs to Cambridge, cross the River Street Bridge, and continue straight about 1 mile to Central Square. Turn right onto Massachusetts Avenue and follow Massachusetts Avenue for about a half mile. The main entrance to MIT will be on your left. If you cross the river again, you have gone too far. From Route I-93 From I-93, take exit 26, and follow the signs to Back Bay along Storrow Drive West, approximately 1.5 miles, to the exit for Route 2A. The exit will be on the left, just before the Harvard Bridge (more appropriately called the Massachusetts Avenue Bridge). The Charles River will be on your right. As you cross the bridge, you will be looking at MIT the Great Dome and academic facilities are on the right, the dormitories and athletic facilities are on the left. LODGING: The following hotel is the host hotel of the meet: Cambridge Hyatt Guests can make their room reservations by calling our toll-free Reservations number, (800) , and referring to the North Shore Swim Club room block. Reservations must be made by November 8, Any rooms remaining in your block not reserved by this date will be released for general sale. The following is a link to the Host Hotel's website: