Event Management Roles. Technical Manager and Equipment Officer

Transcription

1 Event Management Roles Technical Manager and Equipment Officer

2 Presentation prepared by: Ryan Murphy. Date: XX/XX/XX

3 The make up of this role will be different depending on the type of meeting you are involved with today we will look at a national event put on by UKA

4 Rule 123 of the IAAF Rules states:- The Technical Manager shall be responsible for (a) ensuring that the track, runways, circles, arcs, sectors, landing areas for Field Events and all equipment and implements are in accordance with the Rules (b) the placement and removal of equipment and implements according to the technical organisational plan for the competition as approved by the Technical Delegates (c) ensuring the technical presentation of the competition areas is in accordance with such plan (d) checking and marking any personal implements permitted for the competition according to rule (e) ensuring he has received the necessary certification under rule 135 before the competition

5 Appendix D(2)of the UKA Rules 2012 sets out details of the tasks to be covered by the Technical Manager, the Equipment Officer and the Clerks of Course

6 Ensure that all meetings are conducted within the appropriate IAAF/UKA rules for competition and technical requirements

7 Carry out pre-event venue technical inspections, if requested Your ability to carry out this task will depend on your own availability and the locality of the venue

8 Liaise with Chiefs prior to the event with regard to technology being provided, equipment, etc

9 Agree the location of all field events. This is particularly important at indoor meetings when there are HJ and Shot events along with 60m sprints and hurdles.

10 Ensure that the necessary repairs/upgrades identified at the site visits are carried out prior to the meeting

11 Ensure that all event sites are ready and fully equipped on the day

12 Ensure that the appropriate throwing implements and all other equipment is available. Note: At International Championships the makes and models of throwing implements will be decided by the IAAF.

13 Liaise with the Equipment Officer before and during the event Arrange meeting time prior to the competition to discuss action plans, etc.

14 Be the Sport s link to technical services providers TV, Event Presentation, Sports Timing, Results Company and Venue Staff What will be televised How many cameras Position

15 Be the sole arbiter of the final positioning of all equipment, including the technical provider s and TV s equipment. Similarly, the placement of all Sports Science equipment and personnel.

16 Maintain a trackside presence throughout the meeting dealing with such issues as may arise from time to time. Ensure event sites are correct Ensure the minimum of people are in the competition area Try to anticipate possible problems

17 Supervise the work of the venue staff, through their managers and supervisors. (Starting blocks, hurdles, etc.) Discuss and set out procedures for moving equipment on and off the track.

18 Supervise the work of the kit carriers

19 Produce site plans for each event at each venue with positions for officials, equipment, etc. as required. Sign these off if they have been produced elsewhere. Liaise with Field Referee re number of officials and timetable.

20 Ladies Shot Putt Wind Sock Computer Input Card 1 at computer Retrieve EDM Spike Clock EDM Arm action, exit Front/rear, flags, etc Retrieve Call up Chalk Implements Athletes seating Implement control

21 Remember that you will have a report to complete at the end of the meeting Remember that you will need to complete assessments on the Equipment Officer and the Clerks of Course

22 Check who your colleagues are ensure they will be able do the tasks Get hold of the timetable early Liaise with the NTD and the Chiefs Do you know the venue have you been there recently? Visit as necessary Check on the venue s equipment/implements what do you need to be arranged to be brought in Liaise with the Equipment Officer Liaise with the venue staff establish a contact tell them your needs and establish what they will do prior to the event and during the event

23 Equipment Officer Along with the Clerks of Course, ensure that all venue equipment necessary for the competitions is available, prepared and made available at the correct time. Along with the Clerks of Course, ensure that all event sites are fully prepared in accordance with the relevant Rules and ensure that they meet H & S requirements

24 Equipment Officer Ensure that any venue and personal implements are checked, marked appropriately and presented for competition at the correct time for the relevant competition. Any implements that do not conform to the relevant Rules should again be marked appropriately and the reasons for rejection conveyed to the relevant athlete, preferably before the event start time.

25 Equipment Officer Booking In Form Ref No Time Implement Description / Make k Discus Nelco Super Spin k Shot Brass Returned (signed)

26 Equipment Officer Prepare Implement to Site forms to accompany implement trolleys onto field to assist official on Implement Control duty ensure forms are returned to Tech Room on completion of the event. Ensure implements are returned to Tech Room for collection by athletes and are signed for when picked up.

27 Equipment Officer Ensure, along with the Clerks of Course and venue staff, that equipment no longer required on site is removed from the event site in a timely fashion throwing implements, hurdles, steeplechase barriers, etc. Note: Televised events will have different requirements from non-televised events

28 Equipment Officer Ensure, along with the Clerks of Course, that all equipment and implements are cleaned and returned to the appropriate store/place at the end of the competition. Leave the venue in the same condition as you would expect to find it.

29 Equipment Officer Where relevant, ensure that any implement involved in a record performance is rechecked to ensure it complies with the Rules and, if correct, its suitability is confirmed with the relevant Referee in order to complete the record form.

30 Equipment Officer Do you know the venue have you been there recently? Establish a plan of action with the Technical Manager discuss/confirm who will be doing what Get in touch with the Clerks of Course Plan your own workload against the timetable Plan the Clerks of Course s workload against the timetable what time is equipment due on site, when should the site be cleared Check your own personal equipment what do you need to take with you Prepare labels for stadium/personal throwing equipment Prepare implement to site forms for throwing events Prepare check lists for event site preparation

31 A breakdown of all of the management roles can be viewed on the British Athletics web site. See the PDF file located under Officials Management Roles

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