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1 Lease End Solutions Offices

2 DTZ is a specialist adviser to occupiers of operational properties globally and is experienced in providing a full range of real estate services. Our aim is to help companies keep their property interests aligned with core business needs to have the right properties in the right place, at the right time and at the right cost. For further information on lease end solutions contact: 1 DTZ Lease End Solutions

3 Lease End Solutions If you lease operational property, you ll know that as you approach the end of a lease, decisions have to be made. Actions need to be taken and there are questions that we can answer: Is your lease end an opportunity or a risk for your business? Should you stay or should you relocate? What is the right solution to meet your organisation s objectives in terms of cost, productivity, flexibility and location? DTZ understands how property can impact on corporate performance. Making the right decisions at lease renewal and managing the process professionally need to go hand-in-hand. All this is made more difficult by a rigid lease renewal system and the adversarial approach taken by some landlords. Understandably, occupiers often find lease renewals difficult to manage and with so many issues to consider, mistakes can prove to be costly and long lasting. Opportunities for change can be missed. Lease end solutions is a service specifically aimed at steering occupiers through this maze. We will manage the end of your lease, leaving you to manage your business. Joined-up service A lease end enables you to review your occupational needs: Is your property still suitable? Is it efficient and affordable? Could you improve your workplace environment without needing to relocate? Is other space available that meets your needs? What is the right timing for making a decision and taking the required action? Are your repairing obligations becoming costly? Is the building poorly run by the landlord? All of these questions need to be addressed carefully. As part of our lease end solutions, we will assemble a multidisciplinary team, prepare a plan and make sure that key decisions are made at the right time with best value for your business in mind. In short, we will make sure that at the end of your lease you have the right solution, the right space, on the right terms, and one that meets your business needs. Make lease end an opportunity not a risk. We will provide the right solution for you through a single point of contact and assemble all the specialist expertise you need, whether you relocate, renew or restructure your lease. Lease End Solutions DTZ 2

4 Exit Solutions Exit solutions help occupiers plan for, manage and mitigate the cost of exiting leased accommodation at lease end. For occupied space, we will look at: Exposure to aggressive landlord stances Approach to onerous break conditions and obligations Mitigation of exposure and impact of dilapidations and reinstatement in the context of both your and the landlord s objectives. Our track record of negotiating the lowest cost of meeting your lease end obligations is based on our hands-on experience, and fully understanding the opposition landlords take. For surplus space we can help: Identify the real lease costs Provide FRS12/IAS37 provision assessments and valuations Analyse the benefits of negotiating an early surrender Assess the feasibility of a market disposal. When negotiating an exit from surplus property, advanced planning and our market expertise allow us to secure the best surrender terms. Where a surrender is unviable, we are able to use our market leading national agency network which tracks all occupiers requirements, to identify potential parties who may be interested in acquiring your surplus accommodation. In the event that the lease term is long, surrender opportunity limited, and accounting liability high, we will investigate all avenues to reduce your exposure. In addition we work with occupiers to extract them from obsolete, costly buildings that are inhibiting business growth and efficiencies. This can be on individual properties or on entire portfolios. The key is to be aware of and evaluate all the options, plan in advance and take pro-active measures that put you in control and take the risk out of exiting your space. It s all part of our integrated solutions approach. 3 DTZ Lease End Solutions

5 Lease Renewal Solutions Lease renewal solutions help occupiers create flexible, efficient workplace environments at market terms that meet the current needs of our clients. We plan for, manage and negotiate the most favourable new lease terms on lease expiry. We will provide detailed advice on the optimum strategy to secure the best result to meet your ongoing operational objectives. We have extensive experience of the workings of the Landlord & Tenant Act 1954, relevant case law and other legislation. With the ability to negotiate leases on behalf of landlords and occupiers on all types of space, across our network of regional offices, we provide the professional advice you need to guide you through this complex area of the law, leaving your business to continue as usual. As part of any renewal there is the opportunity to restructure lease terms. These include: Re-aligning your lease terms to the current market Extracting incentives for your continued occupation Re-sizing your occupation Obtaining a commitment from the landlord to undertake works to improve the building, its M&E, as well as common areas Removal of onerous lease obligations Introduction of more flexible terms. Where you wish to reconfigure or refurbish your space, we can plan and design the project and negotiate with your landlord to provide funding as part of the new lease agreement. It s all part of our integrated solutions approach. Lease End Solutions DTZ 4

6 Relocation Solutions Relocation solutions help occupiers plan for the acquisition of new accommodation. We have extensive experience in acquiring existing building stock as well as schemes within the development pipeline and new build opportunities, on both freehold and leasehold bases. With regard to acquiring new space, you can be safe in the knowledge that you will be made aware of all suitable properties, whether they are on or off the market. We negotiate the best deal and work with your lawyers through to completion of the acquisition including all aspects of the lease. This role is not just about identifying suitable buildings. The objective must be to identify buildings that meet the needs of your business. To do this we provide both an agency and advisory role to undertake activities such as: Helping to build the business case Financial option appraisals Creating market tension to drive competitive terms Working with the wider professional team to deliver the project Building due diligence Ensuring the specification is fit for the business needs Negotiating all aspects of the lease, not just the financial elements: Rent review clauses Break conditions Repairing obligations and dilapidations liabilities Warranties and inherent defects Expansion and contraction rights. We are able to offer a bespoke service throughout the relocation. We help occupiers create flexible, efficient workplace environments, and can manage the process from inception to completion, providing design, project and move management services. Our sustainability team provides a full complement of services and we can assist you to incorporate sustainability into your decision-making process. The key is planning well in advance and appreciating your bargaining power at any given time and under varying market conditions. It s all part of our integrated solutions approach. 5 DTZ Lease End Solutions

7 Strategic Solutions DTZ makes defining a strategy easy by providing a onestop professional service from defining your objectives and identifying suitable build solutions through to the negotiation and implementation of the project plan. It s all part of our integrated solutions approach. We have known experts in the market to give you an exemplary all-round service, through a single point of contact. Lease End Solutions DTZ 6

8 For further information on lease end solutions please contact: DTZ, a UGL company, is a global leader in property services. We provide occupiers and investors around the world with industry leading, end-to-end property solutions comprised of leasing agency and brokerage, integrated property and facilities management, capital markets, investment and asset management, valuation, building consultancy and project management. In addition, our award winning research and consulting services provides our clients with global and local market knowledge, forecasting and trend analysis to make the best long-term decisions for their continuous success far into the future. DTZ has 47,000 employees including sub-contractors, operating across 208 offices in 52 countries. For further information, visit: This brochure is printed on an environmentally responsible product produced from FSC certified stock. DTZ C470 10/12

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