Use this procedure to submit an invoice to Ontario Power Generation for materials that have been shipped.

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1 Purpose Use this procedure to submit an invoice to Ontario Power Generation for materials that have been shipped. Prerequisites An Order Confirmation must be created before an Invoice can be submitted in Ariba. The Goods must have shipped. Helpful Hints Ariba support is available at all times to help assist when any difficulties are encountered or to answer any questions: Procedure 1. Login To Ariba via an internet browser and the URL for supplier.ariba.com If you do not remember your password you can reset if from the links directly from this screen.

2 2. Position the cursor on the Order number text field. Position the cursor on the Order Number text field. 3. Enter the 8-digit order number (6-digits preceded by two zeros) in the Order number field. Be sure to include two leading zeros before the six digit order number. Enter the 8-digit order number (6 digits preceded by two zeros)

3 4. Click on the Exact number radio button. Click on the radio button Exact number. Choosing Exact number will remove the date range and ensure a successful search. 5. Click on Search. Click on Search. 6. Click on the radio button next to the order. Click on the radio button next to the order.

4 7. Click on Create Invoice. A drop down menu will appear. Select Standard Invoice. Click on Create Invoice and select Standard Invoice from the drop down menu. In some cases, a Confirmation must be completed before an Invoice can be submitted. 8. Click on the Invoice # field and type your vendor invoice number. The invoice number must be upper case and can contain up to 16 characters. Click on the Invoice # field and type your vendor invoice number. The invoice number must be upper case and can contain up to 16 characters. Ensure that the Invoice date is correct and matches backup. Sample Invoice number.

5 9. Click on the down arrow to the right of the Category field in the Tax section to change the tax rate if applicable. Select the correct code from the listing. For POs with multiple tax rates, separate invoices are required. Click on the down arrow to the right of the Category field in the Tax section to change the tax rate if applicable Invoices with incorrect tax will be rejected. : For POs with multiple tax rates, separate invoices are required.

6 10. Scroll down to the Line Items Details section located under the Header and Tax sections. Update quantity amounts and remove line items as applicable to this particular invoice.

7 11. Update quantity amounts as applicable to this particular invoice then click on Update to recalculate the fields prior to submission. Update the quantity. Click on Update.

8 12. Remove line items as applicable to this particular invoice by clicking the check box to the left of the line item(s), then clicking on the Delete button. Select the items for removal. Click on Delete.

9 13. Once the invoice totals are correct, click on Next Click on Next. 14. Click on Submit. Click on Submit.

10 14. You have the option to Exit Invoice Creation or print your invoice at this point.

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