Intel Semiconductor (US) Ltd (LE760) Web Invoice

Transcription

1 Intel Semiconductor (US) Ltd (LE760) Web Invoice Supplier Training Internal Use Only

2 Background and Benefits of using Web Invoice Background Web Invoice is an accepted form of invoice submission to the Intel Semiconductor (US) Ltd for all suppliers. Web Invoice Benefits Improved on-time payment:- Web invoice will reduce time spent tracking delayed/blocked payments Eliminates mail float:- Invoices entered electronically are received immediately, avoiding unnecessary mailing delays On-line Status Check and help tools:- Provides visibility to web invoices and assists suppliers in tracking their data after submission. Displays work-in-progress until either accepted or rejected. On-line help tools available Eliminates Paper Invoicing Costs:- Savings on paper invoicing, mailing and administrative costs. Eliminates costs associated with missing or lost invoices 2

3 Supplier Setup Needed Existing WebSuite User (already registered) but missing Intel Semiconductor (US) parameters: Go to MY PROFILE to add company name to be able to view Intel Semiconductor s POs and to be able to use WebInvoice Applies to those that have their supplier numbers already applied in their accounts Existing Supplier but new WebSuite User (need to register): Go to Supplier Registration on the Intel Supplier Portal: Follow the steps for a new Intel Supplier User. The Intel Websuite Application will be selected by default 3 Internal Use Only

4 Important Messages For the countries which require generating the country tax invoice copy, we recommend to that the supplier create their own tax invoice and keep by your own company for tax filling purpose after the Intel web invoice is submitted. The tax invoice copy is not required to mail to Intel. Suppliers located in Vietnam, are required to select the VAT % either as VAT 0% or VAT 10% To avoid any invoice rejection due to the tax amount mismatch please perform the following: If VAT 0% is selected, pls enter 0.00 in the tax amount field If VAT 10% is selected, pls enter the VAT amount of 10% of the total invoice in the tax amount field. For suppliers from other countries except Australia, Hong Kong, Malaysia, New Zealand, Singapore and Vietnam, pls enter the tax amount field if the tax amount is applicable for your country. 4 Internal Use Only

5 Intel Web Suite/ Web Suite Lite Registration Process 5

6 Web Suite Access There are 2 types of access for Suppliers to access Web Suite: Web Suite Web Suite Lite Who is eligible for? Registration process High transaction volume suppliers >25 POs Smaller/lower transaction volume suppliers <25 POs with no existing websuite/evm account Suppliers need to go through standard registration process at Supplier Portal Suppliers accounts are created by Intel buyers at WSLite Supplier EVM validates access requests & revalidates quarterly that right employees have access. (Intel contact validates supplier EVM and re-validates every six months) Pre-requisition: DUNS, Supplier ID, Tax ID, Intel Contact (Name and ) Limitation? No limitation to PO access and invoicing against them Re-validation? Yes. Intel contact validates supplier EVM and re-validates every 6 months Login ID & Password will be sent to intended recipient via upon the account creation Restricts visibility to most recent 25 POs & invoices supporting those POs. [upgrade to standard websuite available] Access Limited to Web PO, Web Invoice and Payment Tracker. Routing Guide by default. Minimal. Intel buyer will be responsible to disable supplier s account upon supplier s termination. Demo WebSuite Standard Registration Web Suite Lite 6 FAQ

7 Manage My Profile Manage My Account Module Maintain Personal Information Request Access to Additional Applications Check Status of Application on EVM Request Become an EVM View Company EVMs Change passwords Remove Account Maintain Supplier Numbers Upgrade to Standard (Full) Registration Normal users without access X X X X X X X Normal users with Websuite access X X X X x X X X Websuite Lite users (without DUNS in account) X X X X X Websuite Lite users (with DUNS in account after converting to Standard Registration but access yet to be approved) X X X X X X X X 7 Month dd, yyyy

8 Standard Registration Flow Requirement D-U-N-S Number - You will be prompted to enter the Dun & Bradstreet D-U-N-S number of the local office of the company for which you work. This is a 9-digit number that is recognized as a universal standard for identifying companies worldwide Employee Validation Manager (EVM) - In order to register for full access your company will need to identify an Employee Validation Manager (EVM) who will manage the access of other users from your company. If your company does not currently have an EVM, you will be prompted to take on this responsibility as part of your application. If you decline, your application will remain on hold until a user from your company assumes that role. Supplier Number For access to most applications you will need your 10-digit supplier number. If you do not know your supplier number you can ask your buyer or other Intel contact. 8

9 Employee Validation Manager Responsibilities of an EVM: Manage company s user accounts Approving/rejecting new users requests Revoke user access when accounts not longer needed Quarterly audit to ensure lists are up to date STEP TO BECOME AN EVM Click on "Registration 3. Next, click on "Manage My Account" 4. Log in with your ID and password and click Submit 5. Select Become an EVM 6. Take a moment to read the roles and responsibilities. Once done, click I Accept 7. Next, enter the address of your Intel Contact (e.g. Intel Buyer). An will be sent to the Intel contact for review and approval. Step 1: Action from Supplier Apply to become an EVM Enter valid Intel Contact for validation Step 2: Action from Intel Contact Approve/Reject EVM request Request for Approval 9

10 Standard Web Suite Access - Web Invoice In Websuite package, there are many applications, i.e. Web Invoice, Web PO, Payment Tracker, Web ASN & Forecast. Web Invoice is just one of the application in Websuite. Access of Web Invoice will be given once the Web Suite account is approved REQUEST ACCESS TO ADDITIONAL APPLICATION Click on "Registration 3. Next, click on "Manage My Account" 4. Log in with your ID and password and click Submit 5. Select Request Access To Additional Applications 6. Check the box next to Web Suite (Invoice/PO/Payment Tracker/ASN/Forecast) - Suppliers Only 7. Then, click Submit. 8. The access request form is now displayed. Please fill in all the fields that have the orange asterisk next to them. If you do not know how to fill out a field, mouse over the "?" symbol. An explanation box will appear. Once you submit the request, it will be routed to your company s EVM for approval. Only after the EVM has approved will it route to Intel for processing. 10

11 Intel Web Invoice: Create New Invoice 11

12 Create New Invoice Sign in plierhub/ site with you valid Login ID and password Click on Accounts Payable > Intel Web Invoice. Click on Create New Invoice Key in PO# in the field above and click on Create Refer to next slide 12

13 Create New Invoice 1 Ensure correct PO# for web invoice creation Check on the checkbox beside the PO line Change Remaining Qty and/or Unit Price when necessary 2 Enter Invoice Number 3 4 Enter Invoice Date (must NOT be future date) Date format: DD-MMM-YYYY Payment Term default as according to PO 5 Enter Ship/Service Date (must NOT be future date) Date format: DD-MMM-YYYY 13

14 Create New Invoice 7 Check on the checkbox beside the PO line Change Remaining Qty and/or Unit Price when necessary 8 Click on Review Invoice to review invoice before submission. Return to this screen if any amendment required. 14

15 Review Invoice Review the invoice details entered before submission. Edit Invoice should any amendment required Submit invoice should there be no changes on the details entered 15

16 Tax Invoice Copy Save a copy of invoice in local hard drive for future reference. Click on File > SAVE AS or Print from your browser. 16

17 Intel Web Invoice: Create New Credit Memo 17

18 Create New Invoice Sign in plierhub/ site with you valid Login ID and password Click on Accounts Payable > Intel Web Invoice. Click on Create New Invoice Key in PO# in the field above and click on Create Refer to next slide 18

19 Create New Credit Memo Enter correct PO# for web invoice creation Select Credit Type from dropdown Enter Supplier Original Invoice Number which needs to be offset with Enter Credit Number Enter Supplier Credit Date (Format: DD-MMM-YYY) Enter Ship/Service Date (Format: DD-MMM-YYYY) 19

20 Create New Credit Memo 7 8 Check on the checkbox beside the PO line Change Remaining Qty and/or Unit Price when necessary Enter Credit Description 9 Click on Review Credit Memo to review invoice before submission. Return to this screen if any amendment required. 20

21 Review Credit Memo Review Credit Memo This is the final check up before credit memo submission. Verify the information keyed, you may either Edit Credit Memo by going back to the earlier screen to make change, or click on Submit Credit Memo 21

22 Credit Note Copy Save a copy of invoice in local hard drive for future reference. Click on File > SAVE AS or Print from your browser. 22

23 Intel Web Invoice: Check Invoice Status via Payment Tracker 23

24 Intel Payment Tracker Intel Payment Tracker helps with the search for invoices and payment information based on your Invoice Number, Purchase Order Number, Check/EFT/Payment Number, or Packing Slip Number. You can select the date range, Intel location, and report format Sign in plierhub/ site with you valid Login ID and password Click on Accounts Payable > Intel Payment Tracker Choose payment information based on your preference and click Generate Report ** Please expect 24 hours delay of web invoice information delayed in Payment Tracker** Refer to next slide 24

25 Intel Payment Tracker 4 Payment status displayed. ** Please expect 24 hours delay of web invoice information delayed in Payment Tracker** 25

26 Support Contacts For corrections or amendments on web invoices, suppliers will need to contact our AP-PO Support at: Technical and Registration issues can be address via our Global Support Organization: 26 Internal Use Only

27 Thank You

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