End-of-Course Tests Hands-on Training Activities Demo Site

Transcription

1 End-of-Course Tests Hands-on Training Activities Demo Site To create a district with schools and users in the demonstration site: 1. Go to the ACT QualityCore Demonstration Website Account Creation page by clicking the Create Demonstration District link above. The Demo Account Creation page is displayed. 2. Enter the case-sensitive Account Creation Code, DemoQC Select the number of schools to create (i.e., from 1 to 10). 4. Click the Create District button. The Demo Account Creation Confirmation page is displayed. 5. Click the Print button at the bottom of the page to print login information for all system users. 6. After you have printed the account login information, click the Proceed to Demonstration Site button and log in with the appropriate credentials. Important: Retain the printout of user credentials, as it contains the login credentials for all administrative and student users created for the demonstration district. To access the Administrative Interface for the previously created demonstration district: 1. Go to 2. Click Login. 3. Hands-on training activities are listed below for each role to complete. To access the Student Interface for the previously created demonstration district: 1. Go to 2. Enter the three pieces of information necessary for login. 3. Hands-on training activities are listed below for the student role, including how to access the information needed for login. 1

2 State Coordinator Role The role of the State Coordinator is handled by ACT for all national customers and by the State Department of Education for all state contracts. The State Coordinator is responsible for: Adding new schools and districts Assigning District Test Coordinators (DTCs) Sending username and password letters to District Test Coordinators. These letters come from the address Voiding/Unvoiding Student Tests Accessing reports The demonstration site performs the state coordinator role automatically and creates a district with between 1 and 10 schools. The system generates account information for 25 student accounts for each school as well as the administrative users of District Test Coordinator (DTC), School Test Coordinator (STC) and Teacher. The usernames and passwords needed are provided in a pop-up window. Please save this file for future access. 2

3 District Test Coordinator (DTC) Hands-on Practice To access the demonstration site, go to: Log in using the DTC account provided. You may use either the Primary or Secondary DTC account, both accounts have the same level of access. The District Test Coordinator (DTC) role must complete the following actions in order for School Test Coordinators to have access to the system. Assign School Test Coordinators to schools: Hover over STC Management. Click OK. Select Retrieve School. Assign Primary and Secondary School Test Coordinators (STCs). Note: Fields with asterisks are required, including a secondary STC. A message will appear confirming the STC was successfully assigned. *In the demonstration site, School Test Coordinators have already been assigned. You will see a message in green stating All Schools have STCs Assigned. Schedule Testing Hover over the School Review. Select Schedule School Testing. Check the Check to Schedule box next to one or more schools. Click on Schedule. Click in the Start and End testing dates boxes and change the dates to a testing window. A green message will appear confirming the school was successfully scheduled. These two actions must be completed before the School Test Coordinator (STC) is able to perform his/her functions. The DTC should also complete the following tasks: Check School Registrations Under School Review, select Check School Registrations. This feature is used by DTCs during to check the status of schools throughout the setup of testing. Has an STC been assigned to each school? Did the STC register the school in the system? How many students at the school are registered to take tests? How many class rosters have been reviewed by the STC? 3

4 STC Management Hover your cursor over the STC Management tab until a drop-down menu appears. Edit an STC: Select STC Information. Select Edit an STC/School. Select the school from the drop-down menu. Click Retrieve School. Edit the STC information. Note: The School Information fields cannot be edited. A pop-up message will appear asking if you are sure you want to edit the information. Click OK. A green message will appear confirming the edit was made successfully. Print a password letter for an STC: Select Print STC Password Letters. Check the School Password Letter box for the STC. If you wish to print password letters for all STCs in your district, choose Select All. To clear the Select All option, click Clear All. Click Print. When the File Download window appears, click Open to view the letter. STC password Letters should be provided to STCs securely. *In the demonstration site, you will not need to print the STC password letter, however this is an important step when working in the actual test system. STC(s) in your district: Select STC(s). Mark the Check to box for the STCs you would like to . If you wish to all the STCs listed, choose Select All. To clear the Select All option, click Clear All. Click Compose . To save your address so you do not have to retype it in the future, check the Save my address box. Type your message in the text box and click Send. A green message will appear confirming the message was sent successfully. Note: The default STC information has default addresses. To view s sent in this system, you will need to edit the information to include a valid address. 4

5 Reissue an STC password: Select Reissue Password. Select the Secondary STC. Click Retrieve STC and verify the STC s name. Click Reissue. A pop-up message will appear asking if you are sure you want to change the password. Click OK. A green message will appear confirming that a new password has been issued. Click the Print Password Letter link. Check the box under School Password Letter that corresponds to the STC whose password you reissued. Click Print and then Click Open. Technology Management Hover your cursor over the Technology Management tab until a drop-down menu appears. Assign a Technology Coordinator: Select Technology Coordinator Information. Select Assign a Technology Coordinator and enter the required information for primary and secondary coordinators (a secondary coordinator is optional). A pop-up message will appear asking if you are sure you want to assign this Technology Coordinator. Click OK. A green message will appear confirming that the Technology Coordinator was assigned successfully. Edit a District Technology Coordinator: Select Technology Coordinator Information. Select Edit a Technology Coordinator. Edit the Technology Coordinator information. Note: The District Information fields cannot be edited. A pop-up message will appear asking if you are sure you want to edit the information. Click OK. A green message will appear confirming the edit was made successfully. Print a password letter for a District Technology Coordinator: Select Print Password Letters. Check the Password Letter box for the Technology Coordinator. If you wish to print password letters for all Technology Coordinators in your district, choose Select All. To clear the Select All option, click Clear All. Click Print. When the File Download window appears, click Open to view the letter. 5

6 District Technology Coordinator(s) in your district: Select Technology Coordinator(s). Mark the Check to box for the Technology Coordinator(s) you would like to . If you wish to all Technology Coordinator(s) listed, choose Select All. To clear the Select All option, click Clear All. Click Compose . To save your address so you do not have to retype it in the future, check the Save my address box. Type your message in the text box and click Send. A green message will appear confirming the message was sent successfully. Reissue a District Technology Coordinator password: Select Reissue Password. Select the Tech Coordinator. Click Retrieve Technology Coordinator and verify the Technology Coordinator's name. Click Reissue. A pop-up message will appear asking if you are sure you want to change the password. Click OK. A green message will appear confirming that a new password has been issued. Click the Print Password Letter link. Check the box under Password Letter that corresponds to the Technology Coordinator whose password was reissued. Click Print. When the File Download window appears, click Open to view the letter. District CSV upload Hover over District CSV Upload. Click District CSV Upload. View the instructions for how to set up the file by clicking CSV Instructions. o Choose a sample district csv file from this instruction page or create your own file that follows the district csv upload instructions. o Use course codes (Training English) and (Training Math) for sample courses. These are the only courses available on the demonstration site. o NOTE: Do not enter actual student data in the demonstration site. Once your file is ready and saved where you can access it, click Browse to select a CSV file, then click open. Click Upload. o The upload process runs approximately every 20 minutes. To return to view the status of your upload, follow these steps: Hover over District CSV Upload. Click District CSV Upload Click View Status 6

7 Reports Hover your cursor over the Reports tab until a drop-down menu appears. During the test administration, a Reopened Test Sessions Report will be available to DTCs. This report will list all students in the district who had test sessions reopened by a Teacher or Test Administrator for a valid reason. The Daily Administration Report shows student registration information and the number of students who have started testing, completed testing, and have reportable scores. This information is presented by District Summary, District Charts, and School Summary. Note: The report in the training site is a sample and does not include data. View the Daily Administration Report: Select View Reports. Click Daily Administration Report. Click Generate Daily Administration Report. Open or Save the Excel file. Select one of the three worksheets to view District Summary, District Charts, or School Summary information. Note: This is a sample report. Click the Logout tab to log out of the DTC menu. The Previous Administration Reports will show district or school level summary and subgroup reports from previous administrations. This feature is not available in the demonstration site. 7

8 School Test Coordinator (STC) Hands-on Practice Log in using the STC account provided. You may use either the Primary or Secondary STC account, both accounts have the same level of access. Upon logging in, you will be prompted to register your school. Click OK to register it now or Cancel to register it later. The STC must manage Teacher and Test Administrator accounts, assign accommodations to students. If a district csv upload is completed, then teacher, class and student information will already be present. If a district csv upload is not completed or there are changes to be made, the STC can add enrollment data as well. The enrollment data can be added manually or by upload. The steps below walk through both options. Teacher Management Hover your cursor over the Teacher Management tab until a drop-down menu appears. Add a new teacher: Select Register Teacher. Select Add a New Teacher and enter the teacher s information. A pop-up message will appear asking if you want to add this teacher. Click OK. A green message will appear confirming that the teacher was added successfully. When adding a teacher, you must assign them a class. You can assign more classes for this teacher with Assign Teacher Classes. Edit a teacher: Select Register Teacher. Select Edit a Teacher and choose the teacher you wish to edit from the drop-down menu. Click Retrieve Teacher. Edit the teacher s information and click Save. A pop-up message will appear asking if you want to accept the edits. Click OK. A green message will appear confirming that the teacher was edited successfully. If you wish to edit another teacher s information, select Edit Another Teacher and repeat the steps above. 8

9 Delete a teacher: Select Register Teacher. Select Delete a Teacher. Choose the teacher you wish to delete from the drop-down menu. Click Retrieve Teacher. Verify the name of the teacher you wish to delete. Click Delete. Note: If the teacher has classes/students assigned in the system, you must move the students to another class before deleting the teacher. Follow the onscreen directions. A pop-up message will appear asking if you want to continue to delete this teacher. Click OK. A green message will appear confirming that the teacher was deleted successfully. Add classes for registered teachers: Select Assign Teacher Classes. Select Assign a New Class to a Teacher. Select the teacher s name from the drop-down menu. Click Retrieve Teacher. Verify the teacher/class information and select a new class or period from the drop-down menu. Under Testing Type, select Paper-Based Testing or Computer-Based Testing. A green message will appear confirming that the class was added successfully. Edit a teacher s class period: Select Assign Teacher Classes. Select Edit a Teacher s Class. Select the teacher s name from the drop-down menu. Click Retrieve Teacher. Verify the teacher/class information and select a new period from the drop-down menu. The word Edited will appear in green confirming that the class period was edited. Delete a teacher s class: Select Assign Teacher Classes. Select Delete a Teacher s Class. Select the teacher s name from the drop-down menu. Click Retrieve Teacher. Verify the teacher/course/section/period information and check the Delete box on the right. Note: Before deleting a class, you must move the enrolled students to another class. A message will alert you to do this. If you do not move the students before deleting the class, they will remain in the school database but will not be enrolled in a class. If no students are enrolled in the class, Click Delete. A green message will appear confirming that the class was deleted successfully. 9

10 Each step above is for manual entry and editing of teacher information. To add multiple teachers and classes, follow the instructions below. Upload Teacher/Class Roster: Select Upload Teacher/Class Roster to School. View the instructions for how to set up the file by clicking CSV Instructions. o Choose a sample Teacher/Class csv file from this instruction page or create your own file that follows the Teacher/Class csv instructions. o Use course codes and for sample courses. Once your file is ready and saved where you can access it, click Browse to select a CSV file, then click open. Click Upload. o The upload process happens immediately. A message in green confirms what is added and lists the teachers/class in this upload. Review the teacher/class roster: Select View Teacher Rosters. Review the teacher roster to ensure all classes required to test are listed. Verify that the correct teacher appears for each course, section, and period. Note: If the information is incorrect, select Register Teacher or Assign Teacher Classes to add, edit, or delete teachers or classes. Print a password letter for a Teacher: Select Print Password Letter. Check the box under Print Password Letter that corresponds to the teacher. Note: If you wish to print password letters for all teachers in your district, choose Select All. To clear the Select All option, click Clear All. Click Print. When the File Download window appears, click Open to view the letter(s). Reissue a teacher s password: Select Reissue Password. Select the teacher s name from the drop-down menu. Note: Select one of the teachers you added. Click Retrieve Teacher. Verify the teacher s name. Click Reissue. A pop-up message will appear asking if you are sure you want to change the password. Click OK. A green message will appear confirming that a new password has been issued. Click the Print Password Letter link. Check the box under Print Password Letter that corresponds to the teacher whose ID and password you reissued. Click Print. When the File Download window appears, click Open to view the letter. 10

11 Test Administrator Management Move your cursor over the Test Administrator Management tab until a drop-down menu appears. Add a Test Administrator: Select Register Test Administrator. Select Add a New Test Administrator. Enter the Test Administrator s information. A pop-up message will appear asking if you want to add this Test Administrator. Click OK. A green message will appear confirming that the Test Administrator was added successfully. Edit a Test Administrator: Select Register Test Administrator. Select Edit a Test Administrator. Choose the Test Administrator you wish to edit from the drop-down menu. Click Retrieve Test Administrator. Edit the Test Administrator s information and click Save. A pop-up message will appear asking if you want to accept the edit. Click OK. A green message will appear confirming that the Test Administrator was edited successfully. If you wish to edit information for another Test Administrator, select Edit Another Test Administrator and repeat the steps above. Delete a Test Administrator: Select Register Test Administrator. Select Delete a Test Administrator. Choose the Test Administrator you wish to delete from the drop-down menu. Click Retrieve Test Administrator. Verify the Test Administrator s name you wish to delete. Click Delete. A pop-up message will appear asking if you want to continue to delete this Test Administrator. Click OK. A green message will appear confirming that the Test Administrator was deleted successfully. Upload Test Administrators: Select Upload Test Administrators View the instructions for how to set up the file by clicking CSV Instructions. o Choose a sample Test Administrator csv file from this instruction page or create your own file that follows the Test Administrator csv instructions. Once your file is ready and saved where you can access it, click Browse to select a CSV file, then click open. Click Upload. The upload process happens immediately. A message in green confirms what is added and lists the teachers/class in this upload. 11

12 View Test Administrators and print password letters: Select Manage Test Administrator. Select View Test Administrator Roster/Print Password Letter. Check the Print Password Letter box next to one or more test administrators. Note: If you wish to print password letters for all Test Administrators listed, choose Select All. To clear the Select All option, click Clear All. Click Print. When the File Download window appears, click Open to view the letters. Reissue a Test Administrator s password: Select Manage Test Administrator. Select Reissue Password. Select the Test Administrator s name from the drop-down menu. Click Retrieve Test Administrator. Verify the Test Administrator s name. Click Reissue. A pop-up message will appear asking if you are sure you want to change the password. Click OK. A green message will appear confirming that a new password has been issued. Click the Print Password Letter link. Check the box under Print Password Letter that corresponds to the Test Administrator whose password you reissued. Click Print. When the File Download window appears, click Open to view the letter. 12

13 Student Management Hover your cursor over the Student Management tab until a drop-down menu appears. Add a student: Select Add a New Student. Enter the student s information: First and Last Name, Middle Initial. State ID, and Vantage ID are optional. Note: The QualityCore ID will be generated by the system. Complete the following information: Date of Birth, Grade, Gender, Free Lunch Eligibility, Migrant Status, Ethnicity/Race, Education Classification, Primary Exceptionality, LEP Status, and 504. Select the Teacher/Course/Section/Period from the drop-down menu. A pop-up message will appear asking if you want to add this student. Click OK. A green message will appear confirming that the student was added successfully. Edit a student: Select Go to Search and Manage at the bottom of the screen. Type in the first few characters of the last name of the student you added in the previous step. All matches will appear. Click on the student s name you wish to edit (blue link). Edit the student information fields and click Save. Note: QualityCore ID and Date of Birth cannot be edited. A pop-up message will appear asking if you would like to save the changes. Click OK. A green message will appear confirming that the student was edited successfully. Edit a class roster: Select Class Roster. Select Edit Class Rosters. Select Teacher from the drop-down list. Select Class from the drop-down list. To add students from the school roster to the class roster, check the box next to the student s name and click the Add Student(s) button. To drop students from the class roster, check the box next to the student s name in the class roster and click the Drop Student(s) button. You can add or drop all students at one time by clicking the Select All button under each of the rosters. You can select another class roster for a teacher using the teacher and class dropdown menus above the class roster. You can view or print class rosters by clicking on the Go To View/Print Student Rosters button. 13

14 Review the student/class roster: Select Class Roster. Select View/Print Student Rosters. Select the Check to View box that corresponds to each class. Click Retrieve Roster(s). Check the class information to make sure every student enrolled in the class appears on the roster. Note: If the information is correct, click Mark as Viewed. If the information is incorrect, use the Move Student(s) option to correct the information. When the class roster is Marked as Viewed, the DTC Check School Registrations table will be updated to show that the roster has been confirmed. Move a student to a different class while viewing the student roster: Select Move Student(s) at the bottom of the roster. Select the Teacher, Course, Section, and Period to move the student from, in the drop-down menu on the left side of the screen. Select the Teacher, Course, Section, and Period to move the student to, in the dropdown menu on the right side of the screen. Select the student from the class list on the left side of the screen. Choose Move Selected or Move All to move the students to the class on the right side of the screen. A pop-up message will appear asking if you want to continue to move the students. Click OK. A green message will appear confirming the number of students moved. Download and print the student roster: While viewing the student roster, click Print Roster. When the File Download window appears, click Open to view the roster. Download and print the Avery labels (#5160): While viewing the student roster, click Print Avery Labels. When the File Download window appears, click Open to view the Avery labels. 14

15 Delete a student: Select Search and Manage. Type in the first few characters of the last name of the student you edited. All matches will appear. Note: Students may not be deleted during the testing window if they began testing. Select a student from the list. Make sure this is the student you wish to delete. Click Delete next to the student s name. Verify the student you wish to delete. Click Delete at the bottom of the page. A pop-up message will appear asking if you would like to delete the student. Click OK. A green message will appear confirming that the student was deleted successfully. Deleted students are still found under Search and Manage. They will be listed as Not Enrolled in any classes and the student record can be undeleted if necessary. CSV file instructions: Select Upload Student Roster. Select Upload Student Roster to Class. Click CSV Instructions to view the instructions. Note: Instructions are not available in the training site. Assign paper-based testing accommodations: Select Student Accommodations. Locate the student to whom you would like to assign accommodations. Select Special Ed/504 or LEP. A pop-up with a list of accommodations will appear. Note: The box representing the accommodation selection will be red if no accommodations have been assigned to a student. The box will be green if accommodations have been assigned. The box will be gray if accommodations for that education classification do not apply or the student has started taking a test. In the demonstration site, students with and without accommodations have been added. For all students with accommodations, the accommodations have already been assigned. Check the box next to the accommodation(s) you wish to assign. Click Save Student. A green message will appear confirming the accommodations were assigned or updated successfully. Click Close Window. Click Go to Accommodations Report to view or generate reports (by class) of students who have assigned accommodations. 15

16 Administer Test Hover your cursor over the Administer Tests tab until a drop-down menu appears. Reopen test sessions: Select Reopen Test Sessions. Select a class from the drop-down menu. Click Retrieve Class. Verify the class information. Select a reason to open a session from the drop-down menu. A valid reason must be provided to reopen test sessions for individual students or for an entire class. To reopen a test session for individual students, click the red Session Closed button that corresponds to the student and the test session. The button will turn green. To reopen a test session for an entire class, click the Reopen Session for All Students button that corresponds to the test session. The buttons will turn green. A green message will appear confirming that the session was opened. Reports Move your cursor over the Reports tab until a drop-down menu appears. View reports: Select View Reports. Select the name of the report you wish to generate. The following reports are available during a test administration: Students Requiring Accommodations Students Assigned Accommodations Reopened Test Sessions Report Student Report Class Reports The Previous Administration Reports will show school level summary and subgroup reports from previous administrations. This feature is not available in the demonstration site. NOTE: There are no sample reports for the STC in the demonstration site. Click the Logout tab to log out of the STC menu. 16

17 Teacher and Test Administrator Hands-on Practice Log in using the Teacher account provided. Homepage information 1. Locate the Daily Access Code. This code changes daily and is used by students to login to the computer-based testing portal. 2. Locate the commands to close the Windows, Macintosh, and Chromebook browsers. 3. Locate the Administrator Password to close the secure browser. The administrator password is not shown in the demonstration site Student Management Hover your cursor over the Student Management tab until a drop-down menu appears. View or print student rosters: Select View/Print Student Rosters. Click the Check to View box that corresponds to the class whose roster you wish to view. Note: If you wish to view the rosters for all classes, choose Select All. To clear the Select All option, click Clear All. Click Retrieve Roster(s). Download and print the Avery labels (#5160): While viewing the student roster, click Print Avery Labels. When the File Download window appears, click Open to view the Avery labels. Administer Tests Hover your cursor over the Administer Tests tab until a drop-down menu appears. Reopen test sessions: Select Reopen Test Sessions. Select a class from the drop-down menu. Click Retrieve Class. Verify the class information. Select a reason to open a session from the drop-down menu. A valid reason must be provided to reopen test sessions for individual students or for an entire class. To reopen a test session for individual students, click the red Session Closed button that corresponds to the student and the test session. The button will turn green. To reopen a test session for an entire class, click the Reopen Session for All Students button that corresponds to the test session. The buttons will turn green. A green message will appear confirming that the session was opened. 17

18 Reports Hover your cursor over the Reports tab until a drop-down menu appears. View reports: Select View Reports. Select Class Reports or Student Reports Select a Class and click Retrieve for the type of report you wish to see. NOTE: There are no sample reports for the Teacher in the demonstration site. Click the Logout tab to log out of the Teacher menu. NOTE: The Test Administrator role has the same features as the Teacher role, except that no report features are available. The Test Administrator can see all daily access codes for the entire school, whereas a Teacher can see only his/her own classes. 18

19 Student Hands-on Practice 1. To log in as a student, go to: 2. Enter the student s Registration Code and date of birth. This can be retrieved by the STC, Teacher or Test Administrator role. 3. Enter the Daily Access Code. This can be retrieved by the Teacher or Test Administrator role. 4. Click Login. 5. Read the Student Oath and check I agree. Note: Checking Disagree will return the student to the log-in page. 6. Click Yes. 7. Click on the green Start 1 box to view sample test questions. 8. Click Exit, click Yes and click Logout to leave the testing environment. Congratulations! You have completed the hands-on training activities. 19