Knights of Columbus. Report of Council Officers Chosen (Form 185) for new Fraternal Year, due to State Secretary and Supreme Council

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1 Knights of Columbus HAWAII STATE COUNCIL SUMMARY OF ACTIONS REQUIRED FOR FRATERNAL YEAR DUE DATE REMARKS July 2016 Jul 01 Jul 01 Jul 01 Jul 01 Jul 04 Jul 09 Jul 12 Jul 12 Jul 15 Report of Council Officers Chosen (Form 185) for new Fraternal Year, due to State Secretary and Supreme Council Report of Fourth Degree assembly officers chosen (form 186), for the new fraternal year, due to District Master, State Secretary and Supreme Master. Semiannual per-capita assessment and Liability Insurance premium due from each council to State Secretary (Art VII, Sec 2) Councils file form 990 with IRS Fourth of July parade in Kailua. Picnic to follow at St John Vianney First Quarterly Meeting and Training, for all State Officers, DDs, GKs, FSs, Service Program Directors and Chairmen, at Star of the Sea 0900 (Art III, Section 9). This is a MANDATORY MEETING. Neighbor Island GKs and FSs may claim travel reimbursement up to $ each. Selection of site for 2017 State Convention State Deputy will provide fraternal year goals template to State Officers, DDs, and Service Program Directors and Chairmen, to be submitted no later than 15 August. State General Tax (Form G45) due to State of Hawaii Jul 30 State Secretary distributes new state directory to appropriate personal (Art VIII, Sec 1) Jul 30 Financial Secretary training at Our Lady of Good Counsel 9:00am - 12:00 noon. All FSs must attend.

2 August 2016 Aug 01 Aug 01 Aug 2,3,4 Aug 06 Aug Aug 15 Service Program Personnel Report (Form 365) due at Supreme Fourth Degree Assembly Audit Report (form 1315) due to District Master and Supreme Master. 134th Supreme Convention at Toronto, Canada councils order Soccer Challenge Kit ((SC-KIT), if participating Knights of Columbus order-wide Family Week and First Degree week. Semi-annual Council Audit Report (Form1295) due to State and Supreme Aug 20 Second/Third degree Star of the Sea 0900 September 2016 Sep 01 Labor Day Sep 01 Appointment of Round Table Coordinator (Form 2629) October 2016 Oct 01 Oct 08 Oct 09 State Secretary receives council member headcount from Supreme Secretary for the first half of fraternal year per-capita headcount for percapita assessment. (Art III, Sec 4) Suspension of council if Supreme per capita is not paid Columbus Day Banquet Ala Moana Hotel Oct 15 Second quarterly meeting State Officers, GKs, DDs (Art III, Sec 9) 0900 Star of the Sea Oct 21 Oct 31 State General Excise Tax Return (G49) due On notice from Supreme, State Secretary amends and distributes amended state by-laws

3 November 2016 Nov 01 Nov 01 Nov 02 Nov 04 Nov 08 Nov 11 Nov 19 Nov 24 Nov 26 Feast of All Saints Councils order Basketball free throw competition kit (Form FT-Kit), if participating All Souls Day State Deputy mid-year meeting at Orlando, Florida ELECTION DAY Veteran s Day parade Wahiawa State Council for all State Officers, DDs, GKs, FSs, Chairs and Directors place TBD Thanksgiving Day Second/Third degree exemplification Mary, Star of the Sea December 2016 Dec 01 Councils send dues billing statements to members, including individual fraternal survey data forms, to be compiled and returned to FS. Dec 01 State Secretary send per-capita notices to each council (Art III, Sec 4) Dec 08 Dec 25 Dec 30 Feast of the Immaculate Conception Christmas Day Fraternal Survey Report (Form 1728A) due to Supreme Council

4 January 2017 Jan 01 Jan 01 Jan 01 New Year s Day Council semi-annual audit report due to State and Supreme Council. Semi-Annual Supreme Council per-capita assessment due Jan 01 Semi-Annual Hawaii State per capita due to State Secretary (Art VII, Sec 2) Jan 14 Jan 22 Jan 28 Jan 30 Third quarterly meeting (mid-year) State Officers, DDs, GKs meeting (Art III, Sec 9) 0900 Mary Star of the Sea March for Life Clergy appreciation night, time and place TBA Annual Fraternal Survey Report (Form 1728) is now overdue February 2017 Feb 01 Feb 01 Feb 01 Feb 11 Feb 14 Councils sponsoring candidates for State Office or Supreme Council delegates must have names submitted in resolution form to the Nominations Committee Chairman (Art V, Sec 1) Resolutions to amend State Council By-Laws must be received by Committee on Resolutions 60 days prior to State Convention (Art VI, Sec 3; Art IX, Sec 2) Councils submit names of nominating committee representatives to State Deputy Councils desiring to advertise in the state council program booklet forward request and artwork to State Secretary. Valentine s Day Feb 17 Semi-annual Council audit report due (form 1295)

5 Feb 18 State Deputy select five members to serve on nominating committee (Art V, Sec1) Feb 20 Feb 25 Feb 28 President s Day State Deputy appoints Chairman of Nominations Committee. Second/Third degree 0900 Star of the Sea Feb 28 No later than the last council meeting in February, councils elect one Past Grand Knight and two alternate delegates to state convention (Art I, Sec 3&4) March 2017 Mar 01 Mar 04 Mar 08 Mar 11 Mar 13 Mar 18 LAST CALL for advertising input to State Secretary for inclusion in the Convention Program Deadline for councils to submit convention DELEGATE and ALTERNATE names to State Secretary (Art I, Sec 4) Ash Wednesday State per-capita assessment, Liability Insurance premium and any past due payments must be paid. Councils in arrears will be denied representation at the annual meeting (Art VII, Sec 2) Deadline for Council NECROLOGY reports to be submitted to the State Secretary. Report must contain name of deceased, date of death, membership number, and council number (Art VI, Sec 7) State Advocate call Resolutions and Laws committee meeting (Art VI, Sec3), After deliberation, the committee will indicate on each submitted resolution whether it is recommended for acceptance or rejection. Mar 25 Hawaii State Council Pre-Convention Meeting Star of the Sea 0900.

6 Mar 25 Mar 27 Chairman of committee on resolutions shall circulate resolutions to amend State or Supreme by-laws, to state council delegates, 30 days prior to the annual state convention (Art IX, Sec 3) State Secretary delivers convention credentials to named council delegates and alternates (Art 1, Sec4) April 2017 Apr 01 Apr 03 Apr 05 Apr 08 Apr 08 Sec 2) Apr 14 Apr 15 Apr 15 Apr 20 State Secretary send notices to each Grand Knight and request names of members to serve on various state standing committees. The State Deputyelect will use the list of names to appoint a chairman for each committee. (Art VI, Sec 1) Committee on Audit shall audit the accounts of State Secretary and State Treasurer and report result of findings to the State Council (Art VI, Sec 4) Chairman Nominating Committee contact state officers to determine their desire to be re-elected to state office. Nominating committee meets at Mary, Star of the Sea, second floor Conference room 0900 Finance Committee prepare and submit a budget for next fraternal year to Include recommendation for amount of future per capita assessment (Art VI, Good Friday Using forms furnished by the State Secretary, the Financial Secretary of each council shall submit certified credentials, duly signed and imprinted with the council seal, the names of delegates to the State Council. State Secretary shall then prepare a roll call list to be used at the annual state convention (Art I, Sec 4 & 5) Nominations committee chairman notify all delegates to State Convention the slate of officers and delegates to be recommended for election at the State Convention (Art V, Sec 1) Easter Sunday

7 Apr 25,26,27 Hold annual state convention (Art IV, Sec 1) May 2017 May 01 May 01 May 01 May 04 Councils file Internal Revenue Service Form 990N if gross receipts are less than $50,000 (FS Handbook page 11) Councils file Internal Revenue Service Form 990EZbif Gross Receipts are over $50,000 (FS Handbook page 11) Special Olympics Summer Games. Time and Place TBA Councils submit names of members recommended to serve on the various state standing committees to State Deputy (Art VI, Sec 1) May 12 May 12 May 12 May 14 State Secretary forward approved annual meeting resolutions to Supreme Secretary State Secretary forward blank forms to the Financial Secretary of each council to obtain the names and addresses of newly-elected council officers. State Secretary will compile directory listing from the information received, and distribute copies to State Officers, Past State Deputies, Grand Knights, District Deputies and State Program Chairmen no later than July 01 (Art VIII, Sec 1) State Secretary forward names of newly elected Hawai i state officers (FORM 111) to Supreme. Mother s Day May 17 Second and Third degree at Star of the Sea 0900 May 24 May 30 Individual Councils host memorial Mass for deceased council members Memorial Day June 2017 Jun 01 State Secretary mail per capita assessments and insurance premium notices to each council (Art III, Sec 4)

8 Jun 14 Jun 15 Jun 16 Jun 20 Jun 30 Jun 30 Jun 30 Jun 30 Flag Day State entries for International Service Program Awards (church, community, council, youth and family, pro-life) State Secretary have printed and sent out minutes of Annual State Council meeting (Art III, Sec 4) Installation of new state officers and DDs 0830 TBA Columbian Award Application (#SP-7) due Application for RSVP vocations program rebate (Form 2863) due at Supreme Knights of Columbus Round Table Report Councils submit semi-annual audit reports to State and Supreme Councils

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