JOB DESCRIPTION. Planning and Building Control

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1 JOB SCRIPTION POST: GRA: IRCTORAT: PARTMNT: RSPONSIBL TO: RSPONSIBL FOR: Planning Officer 500 Planning and Building Control Infrastructure Senior Planning Officer No permanent staff charge Job Purpose To support the development management functions of the ivision by providing: pre- application and general advice; assessing planning applications; representing the epartment at appeals; progressing planning enforcement investigations to formal action; assisting with proposed amendments to procedures and legislation when necessary promoting good quality in design of buildings and creation of places (including conservation matters); assisting with or dealing with minerals and waste planning applications (and compliance with conditions). Main uties and Key Accountabilities The post holder shall perform such duties and observe and conform with such reasonable instructions as the epartment, or person duly authorised by the epartment, may from time to time give. In doing so the Planning Officer will undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job. The Planning Officer will be required to travel to various sites across the Island in the course of their duties. The epartment of Infrastructure reserves the right to alter the content of this job description to reflect changes to the job or services provided, without altering the general character or level of responsibility. In addition to this a summary of the key day-to-day duties is provided below: 1. Under the direction of the Senior Planning Officer to manage a personal workload of pre-application discussions, applications, appeals and enforcement cases, including presentation to the Planning Committee, appeal 1

2 hearings / inquiries and legal proceedings in connection with planning enforcement. 2. To provide information and advice (including pre-application advice) to the public, Local Authorities and Government epartments on the need to submit planning applications and on commenting on planning applications. 3. To meet with prospective developers and members of the public as appropriate, in order to respond to their requests for professional guidance in advance of applications for planning consent. 4. To deliver specialist planning professional planning advice to the epartment of Infrastructure and other epartments on local, national and international policies and programmes including producing reports and making presentations. 5. To assist as required in the preparation of guidance notes or leaflets as the directed by the irector of Planning and Building Control. 6. To promote good quality in design of buildings and creation of places (including conservation matters) through the delivery of planning services on the Isle of Man. 7. To assist in the assessment and determination of planning applications for minerals and waste. 8. To keep abreast of changes in the approach to development management and planning policy off the Island and at all times observe best planning practice in the performance of duties. 9. To assist in the preparation of and attendance at public meetings and exhibitions. 10. To establish and maintain effective communication and foster an effective working relationship with other epartments, agencies of Isle of Man Government and Local Authorities 11. Such other related duties as may be requested by the irector of Planning and Building Control. General Scope This document is intended to be a guide to the general scope of duties and not a rigid, inflexible specification. The employee shares with the employer the responsibility for suggesting alterations to the scope of duties to improve the work situation. This job specification will be reviewed as necessary to reflect the future requirements of Planning & Building Control and the epartment of Infrastructure. 2

3 Performance Management and Improvement All Civil Servants have a personal responsibility for performance management. The post holder is required to contribute to their annual performance development review and interim performance review(s). Regular meetings should be held between line managers and their reporting staff and regular reviews are encouraged by the epartment. These are specifically designed to deliver the aims and objectives of the epartment. Health & Safety The post holder is responsible for their own health and safety and the impact of their actions on others. They are responsible for identifying any possible risks or near misses to the Head of evelopment Management or irector of Planning & Building Control. Reporting Framework The post holder reports to Head of evelopment Management via one of two Senior Planning Officers within the evelopment Management part of the Planning & Building Control ivision of the epartment of Infrastructure. The one of two Senior Planning Officers, as Line Manager is responsible as Reporting Officer for the implementation of, and compliance with, the provisions of the Isle of Man Civil Service Performance and evelopment Review Scheme. As Reporting Officer, one of two Senior Planning Officers will ensure that in line with the timescale set out in the scheme, amongst other things, an annual: Personal elivery Plan and a Personal evelopment Plan is agreed with the post holder; Review and assessment of the post holder s performance and competency/behaviours is made; and Performance and evelopment Review meetings are conducted. Integrity As an appointee of the Planning & Building Control ivision, epartment of Infrastructure, the post holder is expected to recognise that their everyday business requires the highest level of personal integrity. ach Officer has a personal responsibility to maintain the confidentiality of all Planning & Building Control ivision and epartment of Infrastructure business and to uphold such confidences. In addition where appropriate, the post holder will be required to abide by the code of professional conduct for members of the Royal Town Planning Institute. 3

4 Qualification and xperience: To properly deliver the requirements of this role it is expected that the role holder will have the following qualification/professional membership: egree educated in planning, or equivalent planning related qualification, allowing eligibility for membership of the Royal Town Planning Institute (RTPI). Corporate Member of RTPI (or eligible for and working towards obtaining corporate membership) Must have at least 2 years relevant post qualification work based experience, with some of that experience within development management xperience of being an witness at Public Inquiries and / or xamination in Public Full and Valid riving Licence Competency Levels: The competency levels for this role are: Leading and Work Together (Level C) Setting challenging objectives for the team and building productive working relationships with a wide network of contacts Sets challenging objectives for themselves and the team; motivates colleagues, showing an energetic and positive approach; works collaboratively with colleagues; sets a positive example and offers praise and support as appropriate; develops effective and productive working relationships with colleagues and with contacts in other epartments/externally; manages potential conflict with tact and diplomacy. Communicating and Influencing (Level C) Communicating in a clear and persuasive way and considering other views with a focus on producing win-win outcomes Communicates in a clear and persuasive way; promotes their ideas, convincing others to agree to proposals; considers other views to produce a win-win outcome; uses their understanding of the organisation and the position of other parties to inform their proposals; is flexible in re-thinking their approach to persuading others. Achieving Results (Level C) Planning the delivery of operational priorities, managing projects effectively and solving non-routine problems to deliver results Sets realistic plans, schedules activities and resources to deliver to agreed timescale; communicates openly to ensure plans and priorities are updated; seeks out information from different sources and perspectives; anticipates potential problems inherent in alternative courses of action; uses experience and 4

5 knowledge to assess the best course of action; strongly focused on achieving results; takes responsibility for ensuring that the business plan objectives are met. elivering a Quality Service (Level C) Considering customer requirements in organising team s work and finding ways to improve value for money and service standards elivers an excellent service to internal and external customers; proactively seeks out ways to maintain and improve high standards of service; analyses performance data to assess quantity and quality of service provision; looks for ways to improve value for money and encourages colleagues to do so. Changing and Learning (Level C) Identifying development needs with team members, providing coaching and other support and acting as a change agent within the department Adopts a positive, energetic and constructive approach to change; encourages and supports colleagues in accepting and adapting to changes in working practices; develops new solutions to problems and responds positively to new ideas. ncourages and supports team members to develop their capability. emonstrates specialist knowledge and understanding of the technical demands of their own job and that of team members. Showing Commitment and Resilience (Level C) Showing determination and drive to manage a wide range of projects, dealing positively with difficulties and being calm and confident under pressure Shows determination and drive to deliver and succeed; puts in extra effort to complete important tasks on time; shows stamina and can manage a diverse range of projects; calm and confident under pressure. Last updated - January

6 Isle of Man Civil Service Person Specification Post: epartment: Job Summary: Planning Officer Infrastructure Planning and Building Control ivision To support the development management functions of the ivision by processing planning applications and appeals and supporting planning enforcement and planning policy. ATTRIBUTS Qualifications ssential or esirable MTHO OF ASSSSMNT or egree educated in planning, or equivalent planning related qualification, allowing eligibility for membership of the Royal Town Planning Institute (RTPI). Post graduate qualification in urban design or built heritage conservation related subject (or working towards this) Postgraduate qualification in minerals and waste (or working towards this) Corporate Member of RTPI (or eligible for and working towards obtaining corporate membership) Corporate Member of CIWM (or eligible for and working towards obtaining corporate membership) Corporate Member of RIBA or IHBC (or eligible for and working towards obtaining corporate membership) xperience Must have at least 2 years relevant post qualification work based experience, with some of that experience within development management. At least 2 years relevant post qualification work based experience of assisting in the promotion of good quality in design of buildings and creation of places (including conservation matters) At least 2 years relevant post qualification work based experience of working on minerals and waste planning issues in a development management context Must have experience of being an witness at Public Inquiries and / or xamination in 6

7 Public xperience of collecting, analysing, presenting and disseminating complex data. Must have experience of using IT in projects, and in particular of using Microsoft Office, , the World Wide Web, GIS and planning related packages. Knowledge & Skills Knowledge of the operation of the Isle of Man planning system and legislation Knowledge of the differences in town and country planning legislation in the Isle of Man, the British Isles and other planning jurisdictions Must have effective written and oral communication skills, being able to prepare, write and present clear and accurate reports An understanding of the role and potential of urban design within the planning system, including: o The ability to carry out site appraisals, character studies, etc, and to identify urban design issues. o Aptitude for technical drawing, diagramming ideas and threedimensional sketches Must have an eye for detail, keep accurate notes and have good organisational and project management skills including working on complex projects to tight deadlines Interest in developing use of information and communications technology within the planning service Awareness of and adherence to Health and Safety procedures with regard to self awareness whilst carrying out duties isposition Ability to work effectively and harmoniously with others as part of a team by developing and maintaining good working relationships with wide range of stakeholders including politicians, Planning Committee members, other officers and customers. Must be able to work on own initiative with minimal supervision, prioritise work, meet tight deadlines and cope with sustained high levels of workload and pressure. Commitment to providing high quality, customer focussed evelopment Management services and assisting customers understanding of the processes involved Self motivated with demonstrable commitment to personal, professional and technical 7

8 development and training Must be able to professionally and effectively give evidence in court Circumstances/Interests Full and valid driving licence Proof of licence Must be prepared to work flexibly to ensure the demands of the workload are met. Willingness to attend occasional meetings outside normal working hours. Isle of Man Worker Application Last updated - January