POSITION DESCRIPTION URBAN PLANNER

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1 MARIBYRNONG CITY COUNCIL POSITION DESCRIPTION URBAN PLANNER Date Created: June Maribyrnong is an Aboriginal word meaning, I hear a ring tail possum. The original inhabitants, the Marin-balluk tribe, hunted and fished along the banks of the Maribyrnong River.

2 PART A: ABOUT THE CITY OF MARIBYRNONG: OUR VISION: Is for a sustainable community that values its diversity, protects the environment and makes decisions today that will enhance the future of the city for generations to come. OUR MISSION: Is for Council to work in partnership with the community: we aim to be a high quality progressive Council that meets the need of the City of Maribyrnong. OUR PRINCIPLES: Engagement - Community participation in Council decision making is encouraged and promoted. Community Focused - Council takes its obligations of working for the community seriously and is committed to delivering on agreed needs in a manner that is sustainable. Leadership - Council takes a key role in encouraging debate leading to decisions that inspire community confidence in the process. Transparency - Council s processes and decision are open to public scrutiny. Accessibility - Council works to remove the barriers that restrict access to services. Advocacy - Council will strive to bring the needs, strengths and opportunities of our diverse community to the attention of government, business and other organisations and have them acted upon in the interests of the community. Partnership - Council works closely with groups and organisations to achieve the shared vision for Maribyrnong. OUR COMMITMENTS: Our Community - In partnership, we will strive to build our diverse community through enhanced health, wellbeing and safety opportunities. Our Environment - We will develop, encourage and promote an environmentally sustainable Maribyrnong. The allocation of finite resources will be made on the basis that they are ecologically sound and contribute to improving the quality and conservation of our waterways, land and air for the benefit of future generations. Our Economy - We will provide a framework for facilitating a strong, viable economy through leadership that enhances job opportunities and investments in the City CORPORATE CULTURE: The culture guiding Council s delivery of our key commitments is represented through: Sustainability: Decisions about sustainability will be determined by the impact they have on our environment, society and economy Accountability: Council will take responsibility for the decisions it makes and hold itself open to public scrutiny in light of those decisions Responsiveness: Every function of Council must take ownership for meeting the needs of the community and commit to excellence in customer service and delivery outcomes effectively, courteously, on time and within budget.

3 CITY OF MARIBYRNONG: The City of Maribyrnong is an inner-western municipality of approximately 31 square kilometers in area. It comprises of the suburbs of Footscray, Kingsville, Seddon, West Footscray, Maidstone, Tottenham, Yarraville, Braybrook and Maribyrnong. The City of Maribyrnong was created on 15 December 1994 as a part of the government amalgamation process, when the City of Footscray was merged with part of the City of Sunshine. The City of Maribyrnong borders Melbourne, which is Australia's second largest city and Victoria's capital city. This central location provides easy access to all the benefits of Melbourne, such as the ports, the best road network in Australia and an extensive public transport system. With a population of 60,000, Maribyrnong is home to one of the most diverse communities in Victoria. 40% of our residents were born in non-english speaking countries, 44% speak language other than English and the population comes from more than 135 different countries, speaking more than 80 languages. Today over 250 Aboriginal and Torres Strait Islander people live in the City of Maribyrnong, and the City has the largest proportion of Vietnamese born people (11%) within Victoria. Maribyrnong has a total workforce of around 26,700 people of whom 23,400 are working in professional occupations, trades, production/transport workers and labourers.

4 PART B: POSITION DESCRIPTION MARIBYRNONG CITY COUNCIL POSITION DESCRIPTION POSITION: BRANCH: SECTION: Urban Planner Sustainable Development Urban Planning DEPARTMENT: LOCATION: Civic centre ORGANISATIONAL RELATIONSHIPS: Reports to: Supervises: Internal Liaisons: External Liaisons: Team Leader Urban Planning May supervise town planning work experience students, less experienced planners and provide guidance and assistance to administrative support officers Councillors Building Services Environmental health Traffic Local Laws Customer Service Open Space Infrastructure Planning Transport and Development Economic and Business Development Information Technology and Records Revenue and Valuations Department of Sustainability and Environment, Heritage Victoria, Municipal Association of Victoria, residents, local builders, land developers, professional consultants, other Councils, government departments and agencies, Victorian Civil and Administrative Appeals Tribunal, Victoria Police and Liquor Licensing Victoria and special interest groups such as Maribyrnong Residents Association, local community groups and the National Trust of Victoria AWARD CLASSIFICATION: Band 6 CONDITIONS OF EMPLOYMENT: HOURS OF DUTY: Victorian Local Authorities Award Council s Enterprise Agreement and Council s policies as implemented from time to time. The position is to be worked for 38 hours per week, between the spread of hours 7am to 7pm Monday to Friday. Standard hours are Monday to Friday 8.30am to 5.06pm with 1 hour for lunch. Council

5 also offers a 19 day month on a time accrued basis. POSITION DURATION: CORPORATE CULTURE: PRIMARY OBJECTIVES OF POSITION: Permanent full time. The culture guiding Council s delivery of our key commitments is represented through: Sustainability Decisions about sustainability will be determined by the impact they have on our environment, society and economy Accountability Council will take responsibility for the decisions it makes and hold itself open to public scrutiny in light of those decisions Responsiveness Every function of Council must take ownership for meeting the needs of the community and commit to excellence in customer service and delivery outcomes effectively, courteously, on time and within budget.. This position provides a high standard of customer service to external clients involved with the development approval processes and strategic planning projects. The position requires management of a challenging and complex range of statutory and strategic planning work, in accordance with the Unit s Business Plan and annual work plans, statutory and Council requirements. The position is part of a small team and requires a commitment to teamwork and a high level of cooperation with other members of the team and Unit. DUTIES AND RESPONSIBILITIES: Customer Service Provide a high standard of customer service in relation to urban planning proposals and planning applications. Respond to customer service inquiries, at the public counter, via telephone and by correspondence, including the provision of effective and timely planning and related technical advice based on the Urban Planning Unit service standards. Register and respond to customer service requests and complaints using Council s customer service tracking system. Assist in the development and implementation of service standards and improvements to the delivery of services. Planning advice and processes Assess planning applications and planning scheme amendments in accordance with statutory and Council policy requirements. Provide a high standard of clear, accurate and timely technical and general advice to Council clients about planning within the municipality. Facilitate quality developments that meet Council s policy objectives. Assist applicants to resolve issues and achieve better design and decision outcomes for the community. Prepare and present reports to Council relating to planning applications and scheme amendments, where delegations do not

6 allow a delegate decision. Prepare reports with recommendations to Council delegates on planning applications and amendments. Arrange and attend formal mediation meetings with applicants and objectors and facilitate where possible the resolution of design issues. Arrange and attend meetings concerning planning applications and projects and provide advice and direction to facilitate the planning process in a responsible manner. Conduct high quality public consultation for planning proposals. Represent Council before the Victorian Civil and Administrative Appeals Tribunal, independent panels, advisory committees and Liquor Licensing Victoria, including coordination and preparation of written submissions. Teamwork Provide advice and guidance to less experienced staff within the Unit and to student placements and administrative support officers. Cooperate with the other team members and assist the team leader, as required. Attend and participate in regular staff meetings in a constructive manner. Contribute towards development and implementation of a business plan, annual work plans and Best Value principles in the Unit. Contribute towards the development of a culture of continuous improvement within the team and Urban Planning Unit. Strategic policy development Assist with or coordinate/project manage planning projects including cross branch teams established within the Council organisation. Assist in the implementation, monitoring and review of the New Format Maribyrnong Planning Scheme. Prepare and process planning scheme amendments to achieve Council s planning policy objectives. Contribute to the formulation and implementation of strategic land-use policies, in consultation with stakeholders that support State and Council planning policy objectives. Carry out enforcement action including coordination of briefs and representation of Council in tribunals and courts. Organisational Responsibilities Adherence to Council s Occupational Health and Safety Policy including assuming responsibility for the proper use of all safeguards, safety devices, personal protective equipment and other equipment provided for safety purposes. Practice and promote Council s Equal Opportunity, Harassment and Bullying principles by treating fellow staff and our customers fairly and equitably and without discrimination, harassment or bullying. Promote a positive image of the council to members of the public

7 through professional standards of personal presentation and through the provision of services/advice in a courteous and efficient manner. Be familiar with Council s Risk Management policy and program and the application of sound risk management practices within the workplace and community. ACCOUNTABILITY AND EXTENT OF AUTHORITY: Accountable for: Providing accurate and timely professional advice, delegated decisions and reports to Council. Effective assessment and processing of planning applications and amendments and ensuring compliance with statutory and Council policy requirements. The implementation of service improvements. Effective response to all service requests and complaints in accordance with Council service standards. Ensuring team leaders and the Manager Urban Planning are fully informed of issues arising from the development proposals and planning projects. Adopting a pro-active risk management approach to all Council activities that the incumbent is responsible for and ensure that risks are identified, quantified and controlled and that Council employees, contractors and the community are protected against reasonable loss. Authority to: Operate within general guidelines, delegations, Council policies and planning legislative framework and with direction available from team leaders, Coordinators and the Manager Urban Planning Make decisions with direction and guidance from a team leader and having due regard to the effect on the operations of the team and Unit, Council policies, aims and objectives and public perceptions. JUDGEMENT AND DECISION MAKING: The position requires the analysis, assessment and processing of planning applications and consideration of a range of statutory planning requirements and strategic land use planning policy issues. The position involves making reasoned recommendations on sometimes complex planning proposals based on thorough research, investigation and analysis and a balance of the needs of associated stakeholders. The position requires mature judgment and an ability to make decisions having regard to the requirements of the Maribyrnong Planning Scheme, planning legislation and Council s policies and objectives. Support and guidance is available from team leaders, Coordinators and the Manager Urban Planning.

8 The position works in a team environment and the team leader provides supervision and guidance in decision- making. Decisions are made within the framework of Council s Instrument of Delegation and Decision Guidelines. The incumbent will need to respond to inquiries from the public and staff, use a variety of databases and retrieve required information and be able to prioritise work and decide which is the most important task amongst several competing, and often complex tasks. Support and guidance is available from a team leader. SPECIALIST SKILLS AND KNOWLEDGE: Advanced word processing skills using Microsoft Word. Experience in the use of databases (Lotus Notes and Microsoft Access) including Geographic Information Systems. A well developed customer service ethic and strong commitment to improving service delivery. A thorough knowledge of the Victorian planning legislation framework, the Victorian Planning Provisions, planning schemes and the requirements of ResCode. A thorough knowledge of and a proficiency in applying town planning theory, practice, principles and precedent. A high level ability to understand and interpret legislation. A high level ability to interpret and assess the merits of development proposals, including plans, against planning scheme policy requirements. MANAGEMENT SKILLS: Capacity to manage time effectively, identify workload priorities and meet deadlines. Ability to make decisions and problem solve in complex situations. INTERPERSONAL SKILLS: Effective communication and problem solving skills to produce cooperative outcomes within a team environment. Excellent verbal and written communication skills and the ability to prepare clear and concise reports. Excellent skills in mediation and conflict resolution. Ability to develop and gain cooperation and assistance from others within the Unit and Council organisation. QUALIFICATIONS AND EXPERIENCE: Tertiary qualification in town planning or related discipline. Two or more years experience as a town planner within local government or private industry or other relevant area, with a sound understanding of the frameworks in which local government

9 operates. Experience in dealing with sensitive planning proposals. Experience in a local government planning team is desirable. Current Victorian Driver s Licence. KEY SELECTION CRITERIA: Tertiary qualification in town planning or related discipline. Relevant experience as a town planner within local government or private industry or other relevant area, with a sound understanding of the frameworks in which local government operates. Demonstrated experience in representing Council/organisation before the Victorian Civil and Administrative Appeals Tribunal, independent panels, advisory committees and Liquor Licensing Victoria, including coordination and preparation of written submissions. A thorough knowledge of the Victorian planning legislation framework, the Victorian Planning Provisions, planning schemes and the requirements of ResCode. Effective communication and problem solving skills to produce cooperative outcomes within a team environment and the ability to develop and gain cooperation and assistance from others. Excellent verbal and written communication skills and the ability to prepare clear and concise reports, together with well developed skills in mediation and conflict resolution. Advanced word processing skills using Microsoft Word. Experience in the use of databases (Lotus Notes and Microsoft Access) including Geographic Information Systems. Effective time management skills. MULTISKILLING: The incumbent of this position may be directed to carry out such duties as are within the limits of the employee s skill, competence and training. The following signatures are required to indicate understanding, agreement and approval of the position description. Agreed:...Staff Member Approved:...Manager/Co-ordinator/ Organisational Development Date:.

10 PART C: CONDITIONS OF EMPLOYMENT AWARDS & INDUSTRIAL AGREEMENTS: Employment conditions for all employees are in accordance with the relevant award, Council s Enterprise Agreement, contract of employment and Council policies and procedures. Currently the Awards and legislation pertaining to Maribyrnong City Council (MCC) employees are: Victorian Local Authorities Award 2001 Nurses (ANF Victorian Local Government) Award 2002 Local Government Act Council s current Enterprise Agreement is the Maribyrnong City Council, No. 5 Enterprise Agreement, POLICIES & PROCEDURES: All Council employees are required to undertake his/her employment in accordance with relevant Award / legislation, Council policies and procedures. Each employee is responsible for ensuring they are familiar with and keep up to date with Council s policies and procedures. These policies and procedures will be provided to you during your initial induction and can be located on Council s Intranet, or can be accessed by contacting the Organisational Development Section. CODE OF ETHICS: It is a basic principle of Council that the services provided to the community are to be conducted legally, ethically and be of the highest standards of integrity and propriety. The Code of Ethics applies to every employee within Council, regardless of the position held and the workplace location. In addition to the above and other recognised professional ethics, Council requires the appointee of this position to adhere to the following principles: The incumbent of this position is expected to commit to the vision and values in the Corporate Plan, and shall devote the whole of his/her time, as prescribed in the Award to the business of Council Any actual or perceived conflict of interest must be disclosed to the Chief Executive Officer prior to business dealings or immediately as the conflict becomes apparent. The person appointed to this position shall not at any time during their period of employment with Council be engaged, employed by or have a financial interest in any other company, partnership or other entity which:- o is involved in any project, assignment or development within the municipal district of the Council; or o has submitted a tender or proposal for any project, assignment or development within the municipal district of the Council for which the employee may as an employee of the Council have special knowledge or which may lead to a conflict between the employee s personal interests and those of the Council, unless the Chief Executive Officer has given her consent in writing. Employees shall not deliberately misuse or damage Council property in their possession, and shall not misuse Council assets, intellectual property or the services of other Council employees (including contractors) for their personal gain or with intent to cause detriment to the Council.

11 Employees shall not use for his/her personal gain or knowledge nor disclose any confidential information that may be acquired as a result of special opportunities arising out of his/her employment by the Council. Information obtained through employment with Council is confidential and therefore cannot be discussed with outside individuals or organisations, without Council s consent. The confidentially of Council information remains binding even following completion of service with MCC. Employees provided with Council vehicles are expected, at all times, to use them in a manner which does not reflect adversely upon the Council. Council vehicles must not be used outside of Council policy guidelines. It is an expectation that Council staff will present themselves for work in clean and tidy clothing that appropriately reflects the particular area of work and the professionalism of the organisation as a service industry (and if required wear a Council provided uniform). ALCOHOL & DRUGS: Employees shall not arrive for work under the influence of alcohol or illegal drugs. Whilst on Council duty employees shall not consume alcohol and/or drugs. Consumption of alcohol on Council premises is not permitted, unless authorised by the Chief Executive Officer or a General Manager for a specific social function. If you take legal prescription drugs which can affect performance or judgement and are required to use plant, equipment or a vehicle, you must notify your supervisor immediately. SMOKING: Council s No Smoking Policy prohibits smoking in any workplace (building or vehicle) at any time. This includes social functions and when working outside normal working hours. PERFORMANCE REVIEW, PLANNING AND DEVELOPMENT SYSTEM The management of individual employee s performance and development is pivotal to the achievement of Council s goals and the individual s ability to enhance their level of competence. It is through involvement in the Council s Performance Planning, Development and Review System that the organisation will be able to recognise and reward good performance and provide development mechanisms to assist the individual employee to gain competence in their current role while preparing them for their next career step. On an annual basis the Manager/Coordinator/Team Leader will meet with the employee in a one-on-one environment to participate in the performance review, planning and development system. The system comprises of five parts: Employee feedback Performance review Planning for the year ahead Skill/s development Review of salary grading based on Council s adopted remuneration management system. PROBATIONARY PERIOD: All temporary and permanent employees are required to complete a six month probationary period at the beginning of employment. A probationary period provides an opportunity to confirm the new employee s suitability for the position and for the employee to closely assess the work environment and the organisation. Under the Workplace Relations Act (1996) an employee who is serving a probation period can not pursue a claim for unfair dismissal. The criteria for the successful completion of a probationary period will include, but not be limited to:

12 Performance on the job Attendance Completion of Council s induction process LEAVE ENTITLEMENTS: Full time Council employees are entitled to four weeks annual leave per annum and new employees are entitled to four weeks annual leave after 12 months continuous service is completed in accordance with the Victorian Local Authorities Award 2001 and Council s Enterprise Agreement. Annual leave entitlements are provided on a pro-rata basis for part time employees and are not an entitlement to employees where leave loading is paid. Employees are entitled to 16 days sick leave per annum (pro rata for part time employees). Employees can transfer a maximum of 20 days sick leave between Local Government organisations in accordance with the Victorian Local Authorities Award Employees are also entitled to thirteen weeks of long service leave after ten years continuous service (pro rata for part time) and can be transferred between Victorian Local Government organisations in accordance with the Long Service Leave Regulations SUPERANNUATION: Council will make superannuation contributions on behalf of each employee which will be no less than the amount specified pursuant to the provisions of the Superannuation Guarantee (Administration) Act 1992, as amended. That amount is currently 9% (9.25% for Defined Benefit employees) of an employee s average weekly ordinary earnings. All employer superannuation contributions and employee contributions such as those made under salary sacrifice arrangements, voluntary contributions or compulsory Defined Benefit contributions (currently 6%) will be made by the employer or employee to the following funds: Vision Super (Local Authorities Superannuation Fund) HESTA, Health Super or Vision Super for Maternal and Child Health Nurses. WELLBEING PROGRAM: Council will conduct a range of programs and develop initiatives through a staff consultative process which will seek to achieve the foregoing objectives: To promote a culture that places a high value on physical health and emotional wellbeing in the workplace. To encourage the establishment of education, training, support and access to information on health issues for employees. To monitor the effectiveness of health and wellbeing policies, programs and practices, and promote improvements. TRAINING & DEVELOPMENT: Staff training and development has an important role in improving the effectiveness and efficiency of the delivery of Council services and in enhancing the career opportunities and job satisfaction of staff. Training and development will focus on the continuous upgrading of technical, conceptual and professional skills and identified core competencies of the Council, such as, but not limited to: project management communication/interpersonal skills computer literacy problem solving/decision making

13 customer service financial management STUDY LEAVE: Council is committed to developing a culture, which provides and supports learning and development to employees. MCC s commitment to staff development is displayed through both the provision of training, and assistance with participation in work-related formal education courses in the form of study leave and/or reimbursement of fees for its employees. To assist employees with career development, Council will provide those staff studying, a reimbursement of $500 per semester and a maximum of $1, per year. The Study Assistance policy outlines the eligibility requirements for study leave and reimbursement. APPLICATIONS: It is important to prepare a thorough application as it will be used to ascertain whether or not you are successful in gaining an interview. All applicants are requested to include the following information in their application: Covering letter - which states the position the applicant has applied for and addresses the key selection criteria, as outlined in this position description. Personal information including your home address; a postal address for correspondence (if different to your home address); business and home contact telephone numbers; and current details of employment Resume including: Education and training - a chronological list of your academic qualifications and training courses which are relevant to the position for which you are applying. Please include an authorised copy of your qualifications with your application (the original copy may be requested for viewing at Interview Stage); and Work Experience - identify positions you have held from the present to the past, listing briefly the duties and achievements of each. Give greater detail on the more recent and current positions and highlight those details relevant to the position for which you are applying. Referees - at least two professional referees should be nominated, together with details of their current positions and phone number. No contact will be made with these referees without prior approval from the applicant. Privacy applicants who provide personal information (such as names and contact details) of referees, either in their application or at a later time, must advise those people that their personal information will be supplied to MCC. Applicant s must ensure that each listed referee agrees to the application providing such information to MCC. Applications for this position close 5pm Friday 4 August 2006 Applications addressing the key selection criteria should be addressed to: Ms. Jan Lawson Manager Organisational Development P.O. Box 58 Footscray Vic 3011 Fax: (03) ed: hr@maribyrnong.vic.gov.au Please note: Electronic resumes will only be accepted in Microsoft Word or Adobe Acrobat format.

14 PRIVACY OF PERSONAL INFORMATION: Council is committed to full compliance with its obligations under the Information Privacy Act Your personal information you have provided to Council is used for recruitment and selection processes to assess your application for employment, and if your application is successful, it will be kept on your personnel file. The personal information will be used solely by Council for employment and or directly related purposes. In applying for this position, you are giving your consent for MCC to use this information. Council may disclose this information to other organisations if required by legislation or Council policy, and relevant parts of the information may be disclosed to organisations or persons you have identified as current or former employers, referees or others who may be able to assist Council in assessing your application. The applicant understands that the personal information provided is for the above purpose and that he or she may apply to Council for access to and/or amendment of the information. Maribyrnong City Council acknowledges the National Privacy Principles and in accordance with these principles your personal information is destroyed once it is no longer required by the Council. Requests for access and or correction should be made to Council s Privacy Officer. INTERVIEW: As an applicant, you will be regarded as being available for interview from the closing date.. Applicants will be given a reasonable amount of notice to attend an interview. If you know you will be unavailable in the month following the closing date, you should advise of your expected absence in your application. EVIDENCE OF QUALIFICATIONS: Applicants are required to supply the Recruiting Officer with the original copy of their formal qualification during the interview process. A copy of this qualification shall be made and filed in the Organisational Development Section prior to appointment. (Qualifications include licenses and endorsements). CONFIRMATION OF CITIZENSHIP: Applicants must provide proof of citizenship to the Recruiting Officer. Proof of citizenship can be obtained by providing the original copy (to be photocopied) of one the following: Australian Birth Certificate Australian or New Zealand passport Current Victorian drivers licence Certificate of Citizenship Working Visa PRE-EMPLOYMENT MEDICAL: As part of MCC s selection process applicants may be required to undertake a preemployment medical examination (at Council s expense). This examination will be with Council s recommended General Practitioner to determine the applicants ability to carry out the inherent requirements of the position. If you are required to undergo a pre-employment medical, you will be notified during the recruitment process (this requirement will also be outlined in the key selection criteria). COMMENCEMENT OF DUTIES: During the interview process applicants must inform the Recruiting Officer the period of notice required to be given to the present employer, if he/she was to be successful in obtaining the position. ENQUIRIES: Telephone enquires about the position can be made to John Karageorge, Manager Urban Planning, on (03)

15 CEO's Office Infrastructure Services Sustainable Development Community Wellbeing Corporate Services Transport & Special Projects Transport & Special Project Stragegy & Economic Dev. Strategic Planning Economic Development Aged & Diversity Community Planning & Participation Community Care Finance Payroll Finance Revenue & Valuations Property Property Management Infrastructure Planning Engineering Design Engineering Construction Works Centre Operations Parks & Gardens Parks & Trees Fleet Services Cleansing Services Roads & Contracts Urban Planning Urban Planning City Design and Place Making City Design & Place Making Building Control Building Control Sustainability & Environment Sustainability & Environment Leisure & Open Space Swim Centre RecWest Recreation Services Open Space Family Serv & Comm Projects Maternal & Child Health Youth Services & Social Support Community Projects & Best Start Children's Services Community Learning & Libraries Community Centre Networks Library Services Community Planning & Advocacy Environmental Health Cultural Development Social Planning & Research Safer Communities & Health Promotion Information Systems Information Management Information Systems Organisational Development Human Resources Best Value Risk Management Traffic & Local Laws Parking & School Crossing Local Laws Customer Liaison Council & Community Relations Council & Community Relations Customer Service Civic Facilities Planning & Development Planning & Development

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