DESCRIPTION PRICE TIME REAL ESTATE APPRAISAL SERVICES

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1 SMART SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION REQUEST FOR QUOTES This is NOT an order. Please submit a proposal of your net price for services described herein for SMART. The right to accept or reject any or all quotes or portion thereof, or to waive any minor irregularities is reserved by SMART. This proposal shall be signed and returned by the time and date noted. The undersigned hereby offers to furnish to SMART all services at the prices quoted herein, in conformance with all SMART s specifications and requirements. Signing and submitting this offer incorporates all sections and pages, including attachments. If accepted, a Purchase Order will be sent to you. TO: All Vendors ISSUE DATE: October 27, 2010 Control # Return by mail to: TERRENCE G. MARKS SMART PROCUREMENT East 15 MILE RD. CLINTON TWP., MI tmarks@smartbus.org Telephone: Facsimile: This proposal must be returned on November 3, 2010 by 2:00pm DESCRIPTION PRICE TIME REAL ESTATE APPRAISAL SERVICES Certified commercial appraisal for sale of property known as The Dearborn Tank Farm. Certification of the appraisal of The Dearborn Tank Farm This is a split award, for two vendors. The appraisal will be one award, and the certification of the appraisal will be awarded to a separate vendor. Submit quotes for both awards. These awards will be in accordance with meeting all the listed qualifications and requirements. Time as well as price will be a determining factor for the award to the lowest responsible and responsive vendors. Date Terms: Delivery Price Company Name: Street address: City, State, Zip Signature: Title: Print Name: Phone: Fax: 1

2 Section: 1 Scope The Suburban Mobility Authority for Regional Transportation (SMART) through this Request for Qualification (RFQ) hereby invites qualified appraisers that meet the qualifications set forth in (Section: 2) to submit proposals for a certified real estate appraisal of the property known as The Dearborn Tank Farm in (Section: 3) and a certification of the appraisal. The appraisal of the property will be in accordance with the Uniform Standards of Professional Appraisal Practice, to estimate the market value of the subject property for sale at its highest and best use. The appraisal services are to be provided in accordance with Federal Transit Authority (FTA) requirements. SMART will have two separate awards, an award for the appraisal, and an award for the certification of the appraisal. The qualified appraiser that wins the award cannot win the award for the certification of the award. One quote will be for the appraisal, and another for the certification of the appraisal. The qualifications of the firms, the time it will take to complete the appraisal, and the certification of the appraisal, will be a factor for determining the awards as well as price. Section: 2 Qualifications & Requirements 1. Appraisal Firm A) At least ten years experience, in certified real estate appraisals. B) At least one State of Michigan licensed certified appraiser for the appraisal of real estate property. C) Must have experience completing appraisal reports as defined under the Uniform Standards of Professional Appraisal Practice. D) Must have experience with State and Federal laws for valuating properties for public acquisition. E) Must have experience in valuating properties that contain contamination or hazardous materials. 2. Certification of Appraisal A) At least ten years experience in certifying appraisals in accordance with the Uniform Standards of Professional Appraisal Practice. B) Ability to determine the soundness of the report s value estimate. C) Ability to determine if the value conclusion is consistent with State law for public acquisitions. D) Ability to assure that value estimates are consistent when multiple parcels of property are appraised in the project. E) Must be certified. 3. Requirements A) SMART requires that all responding vendors have an established place of business and have telephone service during normal working hours (8:30 AM to 5:00 PM) five days a week for the duration of the contract. B) Proper mailing address, phone number, facsimile number, address and contact person for the firm. C) Appraisal fee. D) Fee for certification of the appraisal. E) Maximum time needed for appraisal. F) Maximum time needed for certification of appraisal. 2

3 Section: 3 Property The Dearborn Tank Farm currently consists of a free-standing Class C Average industrial building located on approximately acres (Attachment 2). The property does include ten above-ground storage tanks as well as two small garages along with a fueling area. The tanks as well as the fueling area have been shut down for over ten years and are currently non-operational. A railroad stop does exist on the property; however, this too has been non-operational for over a decade. COMPLETE ADDRESS Ford Road Dearborn, Michigan CENSUS TRACT 5736 LEGAL DESCRIPTION LAND IN FRL SEC 17 T2S R11E, CITY OF DEARBORN, WAYNE CO MI BEG AT A PT, SAID PT BEING N E FT AND S E 85 FT FROM N ¼ COR OF FRL SEC 17, TH S E FT, TH N E FT, TH ON A CURVE TO THE LEFT FT (R FT) CHORD BEARS N E FT, TH N E FT, TH N W 95.5 FT, TH N W 452 FT, TH S W 284 FT, TH N W 352 FT, TH S W 31.9 FT, TH S W FT TO POB A. This legal description was provided by the City Assessor s office. Section: 4 Pricing Table Certified Appraisal Total Cost Time For Appraisal (in days) Certification of Appraisal Total Cost Time For Certification (in days) 3

4 Section: 5 Acceptance / Evaluation SMART reserves the right to accept any quote, to reject any quote, to reject conditional quotes or those, which take exception to the qualifications and requirements, to waive irregularities in any quote and to make an award in any manner deemed in the best interest of SMART. The award will be based upon the low responsive responsible vendor meeting all qualification and requirements within a permissible time frame. Previous experience and performance may be factor in determining responsibility. Section: 6 Insurance The Vendor shall maintain such insurance as will provide indemnity for claims under workers' compensation acts and employers' liability; from claims for damages because of bodily injury, including death, to all others and from claims from damages to property - any or all of which may arise out of or result from the Vendor's operations under this contract, or from any subcontractor or anyone directly or indirectly employed by either of them. Before starting any work for SMART, the Vendor shall be required to furnish original certificates of insurance stating that it carries insurance in the following minimum amounts: Comprehensive General Liability -Each Occurrence BI/PD $1,000,000 -Personal & Adv. Injury $1,000,000 -General Aggregate $2,000,000 -Products & Completed Operations $2,000,000 Automobile Liability $1,000,000 combined single limit Employer s Liability $500,000 Workers Compensation Statutory Limits Said certificates must set forth the amount of coverage, policy number, and expiration date and must name SMART as an additional insured. Coverage must be primary and non-contributory and provide a waiver of subrogation in favor of SMART. If the Vendor is self-insured, a certificate from the appropriate State agency must be furnished by such agency to SMART. If during the term of the contract, the insurance certificate or any required coverage expires or is otherwise modified, the Vendor is responsible for immediately providing a renewed certificate of insurance to SMART. The purchase of insurance coverage or furnishing the aforesaid certificate to SMART shall not be a satisfaction of the Vendor s indemnification of SMART. Section: 6.1 Insurance Certificate The insurance certificate is to be provided within 7 days after notification of award. The name listed as the certificate holder should be recorded as follows: 4

5 SMART - Suburban Mobility Authority for Regional Transportation Section: 7 Indemnify and Save Harmless Attn: Risk Management 535 Griswold Suite 600 Detroit, MI The Contractor shall, to the extent permitted by law protect, indemnify and hold SMART, its Board of Directors, officers, employees and agents, and consultants, harmless from any and all liabilities, damages, claims, demands, liens, encumbrances, judgments, awards, losses, costs, expenses, and suits, actions or proceedings, including expenses, costs, and attorneys fees, in the defense, settlement or satisfaction thereof for any injury, death, loss or damage to persons or property of any kind whatsoever arising out of or resulting from the negligent acts, errors, or omissions of the Contractor, including its officers, employees, servants, agents, subcontractors and suppliers. At SMART s sole discretion, the Contractor shall undertake at its own expense the defense of any such suit, action, or proceeding. The Contractor shall promptly notify SMART of the notice or assertion of any such suit, action, or proceeding. SMART will endeavor to furnish all reasonable assistance necessary for defending any such suit, action, or proceeding, and shall be repaid all reasonable costs incurred in doing so. SMART maintains the right to select and pay for its own counsel. Section: 8 Terms and Conditions All vendors submitting quotes are subject to SMART s Terms and Conditions. SMART s terms and conditions(attachment 1) supersede vendor s conditions. Section: 9 Certifications All vendors submitting quotes are subject to certification and must complete the attached certification forms. Section: 10 Termination A. Debarment B. Conflict of Interest C. Addenda A. Termination for Convenience of the Authority The Authority, by written notice, may terminate this Contract, in whole or in part without cause for the convenience of the Authority. The Authority shall provide the Vendor with written notice of such termination at least fifteen (15) days before the effective date of such termination. If this Contract is terminated due to the fault of the Vendor, Article 2.48B shall apply. 5

6 B. Termination for Cause If the Vendor shall fail to perform in a timely and proper manner any obligation under this Contract, or if the Vendor shall violate any of the covenants, agreements, or stipulations of this Contract, the Authority shall thereupon have the right to terminate this Contract by written notice to the Vendor specifying the effective date thereof. Termination in accordance with the above shall not relieve the Vendor of any liability to the Authority for damages sustained as a result of any breach of Contract or defaults by the Vendor. Upon the default of the Vendor and the termination of this Contract, the Authority may withhold any payments due the Vendor and apply the same as set off against damages sustained by the Authority as a result of the Vendor's default. Section: 11 Procurement Contract Any questions regarding the solicitation process should be directed to SMART s contact: Terrence G. Marks Senior Purchasing Agent SMART PROCUREMENT office fax. tmarks@smartbus.org Section: 12 Address and Due Date Submit all proposal packages to: SMART PROCUREMENT Attn: Terrence G. Marks Senior Purchasing Agent E.15 Mile Rd. Clinton Twp., Mi tmarks@smartbus.org Quotes must be received no later than November 3, :00 pm Attachments: 1. SMART Terms & Conditions 2. Site Map Certifications: A. Debarment Form B. Conflict of Interest C. Addenda VENDOR'S CERTIFICATION All information requested in this section must be provided and notarized if required. The following certification statements are required by the Federal Transit Authority (FTA) and must be included with your quote. 6

7 DEBARMENT Certification of Primary Participation Regarding Debarment, Suspension and Other Responsibility Matters The Primary Participant (applicant for a FTA grant, or potential contractor for a major third party contract), certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; 2. Have not within a three year period preceding this bid been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction, violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in Paragraph two (2) of this certification; and 4. Have not within a three year period preceding this bid had one or more public transactions (federal, state or local) terminated for cause or default. If the Primary Participant (applicant for a FTA grant or potential third party contractor) is unable to certify to any of the statements in this certification, the participant shall attach an explanation to this certification. THE PRIMARY PARTICIPANT (APPLICANT FOR A FTA GRANT OR POTENTIAL CONTRACTOR FOR A MAJOR THIRD PARTY CONTRACT), (Name) - CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 USC, SECTIONS 3801 ET SEQ. ARE APPLICABLE HERETO. Said certificate and any explanations if applicable must be included in bid. Representative's Name (Print) Authorized Representative's Signature Date 7

8 CONFLICT OF INTEREST Conflict of Interest Certification No employee, officer, or member of the Board of Directors of SMART shall solicit or be a party, directly or indirectly, to any contract between him/herself or any firm of which he/she is a partner, member, or employee. Kinship shall extend to all parents, children, grandparents, grandchildren, uncles, aunts, first cousins, nephews, or nieces whether related by marriage or blood. The Proposer shall indicate below the names and kinship between the officers and/or principal beneficiaries of the firm bidding on this solicitation and any SMART employee, officer or board member who may exercise any discretion over the letting, evaluating, awarding or administering of this solicitation and resulting contract: PLEASE INDICATE ANY RELATIONSHIPS BELOW. IF NONE, SO STATE. Said certification must be included in your bid. NAME KINSHIP Vendor Name (Print) Representative's Name (Print) Authorized Representative's Signature Date 8

9 ACKNOWLEDGMENT ADDENDUM Addenda Section A. Failure to acknowledge receipt of all addenda may cause the bid to be considered non-responsive to the solicitation. Acknowledged receipt of each addendum must be clearly established and included with the quote. ADDENDUM NUMBER DATE B. The undersigned acknowledges receipt of the following addenda to the Request for Quote. Vendor Name (Print) Representative's Name (Print) Phone Number Fax Number Beeper Number Street Address City State Zip Authorized Representative's Signature Date All addenda published as a result of this bid shall be placed in this section and shall become a part of the Terms and Conditions of this document. 9