1.1.5 Digital Aquarium Student Multimedia Lab Renewal Page 1 of 7

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1 1.1.5 Digital Aquarium Student Multimedia Lab Renewal Page 1 of 7 Submitting Organization(s): University Educational Technology Services (UETS) and Student Center Contact Person Name: Carolyn Gard, Director Contact Person cgard@gsu.edu Contact Person Phone: Project Short Title 5-8 Word Project Title Digital Aquarium Student Multimedia Lab Renewal 2. Total Requested Amounts: Fiscal Year 2002 Years Following Fiscal Year 2002 $379,090 $255, Executive Summary Project Description (Three or four sentences) The Digital Aquarium is a Multimedia Lab dedicated to providing students with modern equipment, software and assistance. This lab was created through Technology Fee funding. This proposal seeks continued support and requests additional funding to complete the lab as originally planned. 4. Project Description This project renewal seeks to complete the Digital Aquarium by purchasing equipment and software not afforded by the approved fiscal year 2001 Technology Fee Grant. The Digital Aquarium will open for Fall Semester This proposal will provide the necessary staff and student assistants and will complete the lab to its originally requested specifications. Without these items, the Digital Aquarium will not provide the level of service and equipment anticipated last year. The Digital Aquarium Multimedia Development Lab provides students with access to the latest high-end Windows 2000 and Macintosh workstations equipped with the multimedia production tools needed to support current and future academic programs. Software includes 3D, video, design and animation tools that allow students to develop interactive programs, web sites and virtual worlds. This lab will be open to all Georgia State students, to enhance their course work with multimedia and to learn independently, while students enrolled in the creative disciplines will be able to complete projects assigned by their departments using this lab s resources. It will be an ideal facility for working on inter-disciplinary projects. The lab includes a presentation station that can be viewed by users at 14 workstations, a library of guides, manuals and training videos, and a gallery of student work. An additional 5 workstations provide access to scanning equipment and allow groups of students to work together on projects. A sound room equipped with 2 workstations allows users to record and edit audio in an insulated environment. The adjacent conference room offers a wireless and wired network for laptop connectivity, an overhead digital projector and a projection screen. The conference room can be used as a presentation/practice area

2 1.1.5 Digital Aquarium Student Multimedia Lab Renewal Page 2 of 7 when not used by other groups. Students will be able to checkout 10 laptops with wireless connectivity for use in the conference room. University Educational Technology Services requests two staff level media experts to coordinate the lab's activities and to support the users including specialized training workshops and equipment. Student assistants provide additional help to users. The lab is designed with an aquarium theme to add visual interest. Workstations are arranged in clusters to facilitate tutorial instruction and maximize user work area. 5. Relevance to Regents Guidelines [1] Technology fee revenues should be used primarily for the direct benefit of students to assist them in meeting the educational objectives of their academic programs. [3] Technology fee revenues should be used for hardware and Network related expenditures that include support of general purpose or special purpose laboratories used by students for body productivity and more discipline related activities [4] Technology fee revenues may be used for training of students and, to a lesser extent, staff and faculty. [6] Technology fee revenues may be used--with caution--for new staffing that is either temporary or ongoing. 6. Relevance to Strategic Plan(s) The Georgia State University Information Technology Strategic Plan based on the University Strategic Plan has many direct references to the need for computer facilities for students. As part of the planning process, a Vision for Information Technology Effectiveness at Georgia State University has evolved. The major goals and initiatives presented later in this plan reflect this vision. The vision is that: Technology-enhanced education will be noticeably enhanced because both the appropriate classroom facilities and other instructional technologies and support are available to faculty and students; Two of four University Goals are 5.2 A University Goal: Technology-enabled Faculty, Staff and Students Provide Effective Information Technology Services for Students: 5.3 A University Goal: Technology-enhanced Education Establish Appropriate Levels of Technology in Classrooms: If the University is to achieve the goal of technology-enhanced education, along with faculty training and development, it must equip its classrooms and laboratories appropriately Ensure Availability of Information Technology Resources for Students: Current policy is to provide open-access computer laboratories for students The second problem

3 1.1.5 Digital Aquarium Student Multimedia Lab Renewal Page 3 of 7 is the absence of an established plan for systematically replacing the technology in these classrooms and laboratories. A replacement funding system based on a reasonable lifetime should be established for the near future. Excerpts from the University Strategic Plan f. Technology A goal is to become and remain current in the application of computing and information technologies. All students should have ready access to computing resources and an opportunity to develop information management skills for lifelong learning. 7. Impact on Students Served The services and equipment offered in the proposed Digital Aquarium directly support the academic requirements of several departments and will support a large number of students studying under those departments. There are currently no facilities available on campus providing the high-end computing equipment necessary to meet these demands. The following is a list of departments, and their classes, that will be directly enhanced by the addition of a multimedia production lab: Graphic Design GRD 4310 Multimedia Design: 20 students/year GRD 4400 Design for Film and TV: 20 students/year GRD 4600 Senior Workshop: 20 students/year GRD 4950 Graphic Design Portfolio: 20 students/year GRD 4840 offered in conjunction with computer science for 3D modeling 2 students/year Photography PHOT 3100 Alternative Process: 12 students/year PHOT 4100 Color Photography: 12 students/year PHOT 4200 Documentary Photography: 12 students/year PHOT 4300 Studio Photography: 12 students/year PHOT 4410 Creative Processes and Practice: 12 students/year PHOT 4420 Digital I: 12 students/year PHOT 4430 Digital II:12 students/year PHOT 4500 Directed Study: 12 students/year PHOT 4950 Portfolio: 5 students/year PHOT 4980 Special Problems: 5 students/year PHOT 8000 Advanced Studio Problems: 16 students/year PHOT 8500 Directed Study: 8 students/year PHOT 8980 Special Problems: 7 students/year PHOT 8990 Thesis Research 5 students/year Communications Postproduction: for undergraduates who shoot in digital video and not film. Documentary Film: for undergraduates who make a documentary instead of writing a paper. Acting for the Camera: for graduates and undergraduates who want to edit their work. History of Animation: for undergraduates who want to make an animation instead of writing a paper. All acting classes: for students/faculty who want to videotape students' performances. All speech classes: for students/faculty who want to videotape students' performances. SPCH 3210, Business and Professional Communication, with about 150 students annually; JOUR 4610/COMM 6610 Desktop Editing and Publishing with annual enrollment of 100 students

4 1.1.5 Digital Aquarium Student Multimedia Lab Renewal Page 4 of 7 Interactive Video: for scanning and photographing still images. Digital Motion Imaging: for scanning and photographing still images and for dubbing. Digital Filmmaking: for dubbing. Special Effects: for scanning still images, for animation, for dubbing. Desktop Publishing Visual Communication New Media Research and Production Interactive Video Workshop: 15 grad students maximum; COMM 8070 Communication Technology: 15 grad students maximum Because it is located in the Student Center, the Digital Aquarium must operate according to similar hours and schedules. Depending upon adequate staffing and funding, the Digital Aquarium will be open when the Student Center is open. 8. Justification of Funding Requirements for Fiscal Year 2002 Provide a specific description of the funding requirements in FY2002. Itemize and total the following categories of expense. If necessary, add lines to the table below corresponding to accounting objects of expense: Object of Expense Itemized Descriptions Qt y. Extended $ Total Staff Salaries Continued employment of 1 $49,494 Educational Technology Specialist Lead Educational Technology Specialist 1 $42,886 Fringe Benefits Educational Technology Specialist Lead 1 $14,249 Educational Technology Specialist 1 $12,347 Student Salaries 20 Hour/Week Student Technology 2 $22,880 Manager $11/hr 20 Hour/Week Student Technology Lead $9/hr 4 $37, Hour/Week Student Technology $7/hr 4 $29,120 Equipment (Note: Use standard Sound Editing Equipment dollar amounts and replacement Dell Precision Workstation 1 $3300 thresholds from sections 11/12, or Power Macintosh G4 1 $3914 provide explanation in sections Audio Tape Deck, Amplifier, CD Deck 2 $ /12) Scanners & Graphics Equip. Epson 1600 Professional 1 $1399 Epson 1640XL-GA 1 $2699 Agfa DuoScan T $4999 Intuos 4x5 Graphic Tablet 7 $1260 Intuos 9x12 Graphic Tablet SE 7 $2240 Sony CD1000 Digital Camera 4 $5200 Video Equipment JVC S-VHS VCR 3 $3300 Sony DSR-20 DV Deck 3 $8700 Sony PD100a Video Camera 3 $8400

5 1.1.5 Digital Aquarium Student Multimedia Lab Renewal Page 5 of 7 Misc. Workgroup Storage Server 1 $10000 UPS 14 $ Flat CRT Monitors 6 $2700 Software Tutorials/Training Videos 1 $3000 Dell Inspiron Laptop 10 $30000 Item 5, etc Software Dreamweaver4 Fireworks4 Studio 25 $3725 Director 8.5 SS 20 $6600 Flash 5 25 $2500 Cleaner 5 14 $4200 Final Cut Pro 7 $1750 Maya Complete Educational 20 $3600 Bias Peak 1 $500 Sound Forge 1 $400 Corel Draw 10 7 $1113 Compression Software 25 $1975 Maintenance or Contractual Services Supplies Printing Supplies 1 $25,000 Office Supplies 1 $5,000 Construction Services (Requires 1 review of Planning & Facilities) Network Connections and Wireless Hub 1 $3500 Infrastructure Costs (Requires review of UCCS) Network Maintenance 1 $12500 Other Expenses (explain) TOTAL $379, Consequences of Partial Funding State what the consequences would be on the effectiveness and viability of the proposal if it were only funded in FY 2002 at the following percentages of the above requested total: Only 75% funded: The integrated, interdependent nature of such a lab requires that each piece be in place in order for many of the other pieces to have any meaning or use at all. Funding at less than 100% will, in the best case, result in an incomplete lab. Funding at 75% would require that some of the functions of the Lab [audio editing, for example], be omitted entirely, so that other functions could be supported at a level of quality that students would find acceptable. Additionally, the number of student assistants would be reduced by half and hours cut correspondingly. The wireless hub and laptops for the conference room would be eliminated. Only 50% funded: In addition to the cuts above, the second staff person and the rest of the student workers would be cut and weekend and night hours totally eliminated. The project is essentially not viable at this point. 10. Justification of Funding Requirements for Fiscal Years Following FY 2002

6 1.1.5 Digital Aquarium Student Multimedia Lab Renewal Page 6 of 7 Provide a specific description of any requested continuing funding requirements after FY2002. Itemize and total the following categories of expense. If necessary, add lines to the table below corresponding to accounting objects of expense: Object of Expense Itemized Descriptions Qty. Extended $ Total Staff Salaries Educational Technology Specialist 1 $51,474 Lead Educational Technology Specialist 1 $44,601 Fringe Benefits Educational Technology Specialist 1 $14,819 Lead Educational Technology Specialist 1 $12,841 Student Salaries 20 Hour/Week Student Technology 2 $22,880 Manager $11/hr 20 Hour/Week Student Technology Lead $9/hr 4 $37, Hour/Week Student Technology 4 $29,120 $7/hr Equipment (Note: Use standard Item 1 dollar amounts and replacement Item 2 thresholds from sections 11/12, or Item 3 provide explanation in sections Item 4 11/12) Item 5, etc Software Item 1 Item 2, etc Maintenance or Contractual Item 1 Services Item 2, etc Supplies Printing Supplies 1 $25,000 Office Supplies 1 $5,000 Construction Services (Requires Item 1 review of Planning & Facilities) Item 2, etc Network Connections and Network Maintenance 1 $12,500 Infrastructure Costs (Requires Item 2 review of UCCS) Item 3, etc Other Expenses (explain) Item 1 Item 2, etc TOTAL $255, Standard Dollar Amounts Due to the intensive computational requirements of graphical, 3D, and video editing and compression software, the computers chosen in this proposal exceed the standard in both performance and price. This level of computer is necessary to run the software that will be available to students in the lab. 12. Standard Replacement Thresholds NA 13. Prerequisite, Non-Technology Fee, Funding

7 1.1.5 Digital Aquarium Student Multimedia Lab Renewal Page 7 of 7 NA 14. Matching Funds NA 15. Staffing and Other Support Availability Two staff members requested, as well as a group of trained students, are required to maintain the Digital Aquarium. Both its schedule (open all hours that the Student Center will be open) and its level of sophistication require the level of staff indicated in this proposal. The staff members will report to the Manager of the Digital Media Group, a department within University Educational Technology Services. The Digital Media Group currently works to serve the digital media needs of faculty on campus and is expanding to include student services as well. 16. Space Availability Space for this facility in the top floor of the Student Center has already been arranged. 17. Impact on Facilities Any changes to the campus facilities caused by this project have already been addressed. The fiscal year 2001 Technology Fee Grant served to make any alterations necessary. 18. Impact on Computing/Network Infrastructure Any changes to the campus networking caused by this project have already been addressed. The fiscal year 2001 Technology Fee Grant served to make any alterations necessary. A fee for continued Network Access and Maintenance has been included in this proposal. 19. Review and Acknowledgements Attach electronic notes or documentation showing that the following units or administrators have reviewed or acknowledged this proposal: Dean or functional unit endorsement - Approved Matching funds commitment from appropriate fiscal officer - NA University Computing and Communications Services review or acknowledgement Your proposal for Improvements to the Digital Aquarium will have minor impact on the GSU network infrastructure as indicated. Exact requirements cannot be determined until a full site survey is accomplished. Dollar estimates as sufficient based on the information we have been provided. Bill Paraska Director, University Computing and Communications Planning and Facilities review or acknowledgement NA