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1 Before you begin If a yellow security bar appears at the top of the screen in PowerPoint, click Enable Editing. You need PowerPoint 2010 to view this presentation. If you don t have PowerPoint 2010, download the PowerPoint Viewer (see the URL in the notes pane).

2 Microsoft Excel 2010 Training Get to know Excel 2010: Create formulas

3 Course contents Overview: Making formulas add up Lesson: Includes five instructional movies Suggested practice tasks Test Quick Reference

4 Overview: Making formulas add up This course lays out Excel formula basics. You ll learn how to use formulas to do simple math in Excel; how to make formula results update automatically; and how to use predefined formulas called functions that do things like calculate the amount of monthly payments.

5 Course goals 1. Use Excel to add, divide, multiply, or subtract. 2. Learn how to write formulas and use math operators so that Excel calculates them the right way. 3. Write formulas that can automatically update results when values change, or when you copy a formula to another location.

6 Course goals, cont. 4. Know the different types of cell references and when to use them when you copy formulas: relative, absolute, and mixed. 5. Create formulas with functions to add numbers, calculate monthly payments, and capitalize proper names.

7 Introduction to formulas in Excel Point to the video to display the video controls. Drag or click along the progress bar to move forward or backward.

8 Cell references in formulas Point to the video to display the video controls. Drag or click along the progress bar to move forward or backward.

9 The SUM and AVERAGE functions Point to the video to display the video controls. Drag or click along the progress bar to move forward or backward.

10 More about cell references and formulas Point to the video to display the video controls. Drag or click along the progress bar to move forward or backward.

11 More about functions Point to the video to display the video controls. Drag or click along the progress bar to move forward or backward.

12 Suggestions for practice 1. Type some simple formulas to add, subtract, multiply, and divide. 2. Use multiple math operators in the same formula. 3. Add numbers by using the sum function. 4. Use the sum function to add two numbers in a column. 5. Copy a formula from one cell to another using relative cell references.

13 Suggestions for practice, cont. 6. Create a formula with absolute cell references. 7. Create a formula with mixed cell references. 8. Create a formula using the PMT function. 9. Create a formula using the PROPER function. Online practice (requires Excel 2010)

14 Test question 1 Every formula in Excel starts with an equal sign. (Pick one answer.) 1. True. 2. False.

15 Test question 1 Every formula in Excel starts with an equal sign. Answer: 1. True. From simple to complex formulas, an equal sign starts every one.

16 Test question 2 What is the first rule of math operator precedence? (Pick one answer.) 1. Take care of exponents (roots and powers) first. 2. Divide before you add. 3. Take care of anything in parentheses or brackets first.

17 Test question 2 What is the first rule of math operator precedence? Answer: 3. Take care of anything in parentheses or brackets first. Calculate whatever is in parentheses or brackets first. Then go on to Exponents, followed by multiplication and division (working from left to right), and then addition and subtraction (working from left to right).

18 Test question 3 Which part of this math problem will Excel calculate first: =30/5*3? (Pick one answer.) 1. Divide 30/5. 2. Multiply 5*3.

19 Test question 3 Which part of this math problem will Excel calculate first: =30/5*3? Answer: 1. Divide 30/5. Divide 30/5, which leaves you with 6*3, which equals 18.

20 Test question 4 If you want to add the values that are in cells C1 and C2 (93 and 14), why would you use cell references in the formula (=C1+C2) instead of just writing the formula like this: =93+14? (Pick one answer.) 1. The formula is more professional looking. 2. The formula will be more accurate. 3. The formula result will automatically update when cell values change.

21 Test question 4 If you want to add the values that are in cells C1 and C2 (93 and 14), why would you use cell references in the formula (=C1+C2) instead of just writing the formula like this: =93+14? Answer: 3. The formula result will automatically update when cell values change. You can update the cell values without having to change the formula. As each cell value changes, the formula result automatically updates. If you typed the values themselves into the formula, you d have to revise the formula every time you changed the values.

22 Test question 5 You ve used the SUM function to add the numbers in column C. You want to copy the formula from column C to add the numbers in column D. What kind of cell reference will be in the new formula in column D? (Pick one answer.) 1. Absolute. 2. Mixed. 3. Relative.

23 Test question 5 You ve used the SUM function to add the numbers in column C. You want to copy the formula from column C to add the numbers in column D. What kind of cell reference will be in the new formula in column D? 3. Relative. Answer: When you copy a formula with a relative cell reference from one cell in column C to another cell in column D, the cell reference will automatically update to reflect the new location of the formula.

24 Test question 6 You can enter formulas at the bottom of columns and at the end of rows. (Pick one answer.) 1. True. 2. False.

25 Test question 6 You can enter formulas at the bottom of columns and at the end of rows. Answer: 1. True. Formulas are not restricted to just the bottom of columns.

26 Test question 7 You re using the PMT function to figure out the monthly payment on a loan. When you enter the Rate argument (interest rate), you write it like this: 3.5%. (Pick one answer.) 1. True. 2. False.

27 Test question 7 You re using the PMT function to figure out the monthly payment on a loan. When you enter the Rate argument (interest rate), you write it like this: 3.5%. 2. False. Answer: If you are making monthly payments, you enter the argument like this: 3.5%/12.

28 Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card.