PLYMOUTH-CANTON COMMUNITY SCHOOLS Plymouth, Michigan. BOARD OF EDUCATION SPECIAL MEETING MINUTES July 15, 2014

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1 PLYMOUTH-CANTON COMMUNITY SCHOOLS Plymouth, Michigan BOARD OF EDUCATION SPECIAL MEETING MINUTES July 15, 2014 The Board of Education of the Plymouth-Canton Community Schools, Wayne and Washtenaw Counties, Michigan, met in a Special Meeting on Tuesday, July 15, 2014, at 7:00 p.m. in the E. J. McClendon Educational Center, 454 S. Harvey Street, Plymouth, Michigan, President Mardigian called the Special Meeting to order at 6:00 p.m. in the first floor conference room. Present: Absent: Members Barrett, Davis, Crouch, Horvath, Mardigian and Paton Member Maloney Mr. Erin MacGregor, Assistant Superintendent, Teaching & Learning Mr. Bill Bowman, Great Northern Consulting Group Closed Session: It was moved by Member Horvath and seconded by Member Paton to move into Closed Session for the purpose of discussing a negotiations update and attorney-client-privilege. The Board moved into Closed Session at 6:00 p.m. A roll-call vote was taken. Mr. Erin MacGregor, Assistant Superintendent, Teaching & Learning Mr. Bill Bowman, Great Northern Consulting Group It was moved by Member Horvath and seconded by Member Paton to adjourn Closed Session. President Mardigian adjourned Closed Session at 7:10 p.m. Member Crouch left the meeting at 7:10 p.m.

2 Minutes, Special Meeting 2 July 15, 2014 President Mardigian reconvened the Regular Meeting at 7:18 p.m. in the boardroom. A roll-call vote was taken. Ayes: Members Barrett, Horvath, Mardigian, and Paton The motion was carried 4-0. Member Davis arrived at 7:22 p.m. Mr. Erin MacGregor, Assistant Superintendent, Teaching & Learning Ms. Beth Savalox, Director of K-12 Student Activities, Athletics & External Relations Mr. Kyle Meteyer, Assistant Principal, Student Activities & Athletics Brodie Killian led the Pledge of Allegiance. Adoption of the Agenda/Approval of Consent Agenda: Action Item # : It was moved by Member Horvath and seconded by Member Barrett to adopt the Agenda and the Consent Agenda as presented. The Consent Agenda consisted of Leaves of Absence, Resignations, PCEA Recalls, Non-Affiliated Support Staff Hires, New Administrative Hire, and Administrative Replacements. Leaves of Absence: Starrak, Jessica Special Education, Canton High School Child Care Leave of Absence Michelle School effective for the school year. Vanderziel, Brian Technology Integration Specialist, Professional Growth Leave of Truesdell Absence for the school year to accept a non-affiliated position with P-CCS, Resignations: Killian, Brodie Deputy Superintendent, Business & Resignation effective July 30, Operations Murphy, Elizabeth Spanish, Pioneer Middle School Resignation effective June 26, Recalls from Layoff Koszela, Amanda Lee, Brandon Magar, Aprylle Puzzuoli, Benita Puzzuoli, Peter Non-Affiliated Support Staff Hires Alcodray, Zakariya Computer Technician Effective July 16, Wells, Gregory Computer Technician Effective July 28, Hale, Matthew Computer Technician Effective July 28, 2014.

3 Minutes, Special Meeting 3 July 15, 2014 New Administrative Hire Stratton, Clifford Network Administrator/System Coordinator Effective July 28, Administrative Replacements Parker, III John Director of Operations Effective July 16, Vergiels, Robert Director of Communications, Community Effective July 21, Engagement & Marketing Ms. Merritt introduced and welcomed Bobb Vergeils (Director of Communications, Community Engagement & Marketing) and John Parker (Director of Operations), Ms. Merritt and the Board thanked Brodie Killian for his accomplishments at P-CCS and wished him well on his new position. Board Committee Reports *Administrative Liaison to the Board Committee Meetings will be held at the E. J. McClendon Educational Center Finance and Operations Committee Mark Horvath, Chair; *Brodie Killian Member Horvath said the committee met July 11, 2014, discussed three year budget planning and an opportunity to be a pilot district for forecasting software that would more accurately project into the future. Member Horvath reminded the community to vote August 5, 2014, on the renewal of the non-homestead property tax millage that is very important to the district and occurs every 10 years. Information is posted on the district website. Communication, Legislation & Partnerships Committee (CLP) John Barrett, Chair Member Barrett said they were waiting for Mr. Vergiels to begin work and hold the next meeting. Since last April, they have been working on getting the District website upgraded and selected Vision Internet Providers, Inc. The contract is now finalized and being presented for approval this evening. Member Paton said some individuals are interested in re-engaging the legislative action network, and do joint presentations between the Board and the legislative action citizen members to local PTO s and community groups on P-CCS financing and funding, how Proposal A is funded and how it isn t working. Community members and teachers/staff interested in participating can send an to Policy Committee Kim Crouch, Chair; *Monica Merritt Member Davis said the committee has not met since June 17, The Board attended a Workshop to discuss the process on student discipline and the information shared and exchanged will be discussed at the next policy meeting. Student Performance and Achievement Committee (SPA) Adrienne Davis, Chair; *Erin MacGregor Member Davis and Erin MacGregor will meet to set-up the SPA meeting schedule for Ad Hoc Bond Oversight Committee Judy Mardigian, Chair; *Brodie Killian Member Mardigian said the committee met today and discussed a positive variance in the 2013 Bond- Series 1 of approximately $5 million. The groundbreaking for the new Cherry Hill Road middle school is scheduled before the Regular Board of Education Meeting on August 12, 2014, and a 2013 Bond construction update will be presented that evening. The Board will discuss recommendations on

4 Minutes, Special Meeting 4 July 15, 2014 prioritization of projects and other items. Member Paton requested the Board consider using part of the variance to build another pool. Mr. Killian said the district website has been upgraded to provide more interactivity around the community s ability to watch the 2013 Bond construction progress live on the website. Other Member Mardigian said the Special Meeting on July 22, 2014 is cancelled; the next Regular Board Meeting is scheduled for August 12, Citizens Comments: None. Administrative Reports/Recommendations Superintendent s Report Dr. Michael Meissen New P-CCS Activities and Athletic Handbook - Information Only Beth Savalox, Director of K-12 Student Activities, Athletics & External Relations, and Kyle Meteyer, Assistant Principal, Student Activities & Athletics, gave a report on the work accomplished to develop a more robust structure in the athletics department. A stakeholder survey was completed last year, and a number of committees were formed to review and help create this work. A facility study is currently being conducted, and a committee was established to create a common Code of Conduct and update the Student Handbook (final draft by mid-september). Additionally, development of a website is in progress to help improve communications. Ms. Savalox said they are looking for consistency K-12 for all parent-run groups, facility improvements, best practices, reporting and booster groups. Finance and Operations Brodie Killian Michigan Statewide Education Network (MISEN) Information Only Elson Liu (Director of Integrated Technology Systems) and representatives of MISEN (Michigan Statewide Education Network) presented information on a collaborative partnership with Wayne RESA for a fiber connection to Oakland ISD through P-CCS. MISEN representatives were Dave Childs, Project Coordinator, Genesee ISD; Chuck Madden, Coordinator of Technical Service, Lapeer ISD; and Jim Qualls, Plante Moran. Revised Website Agreement with Vision Internet Providers, Inc. - First Reading Mr. Killian briefly reviewed the revised website agreement with Vision Internet Providers, Inc. Member Barrett requested action be taken on the agreement as a first and final reading, and offered the following motion: It was moved by Member Barrett and seconded by Member Paton to amend the Agenda to consider approval of the website agreement with Vision Internet Providers, Inc. (first and final reading). Discussion: The Board held a brief discussion on postponing approval of the agreement Mr. Vergiels, new Director of Communications, Community Engagement and Marketing, had an opportunity to begin work and review the agreement. A motion to postpone was offered as follows: It was moved by Member Horvath and seconded by Member Paton to postpone approval of the website agreement for final reading until the Regular Board of Education Meeting on August 12, 2014.

5 Minutes, Special Meeting 5 July 15, 2014 ACTION ITEMS Action Item # : It was moved by Member Paton and seconded by Member Barrett to approve the Tentative Agreement between the Plymouth-Canton Board of Education and the Plymouth-Canton Plant Engineers MFT & SRP, AFT Local This Agreement is effective July 1, 2014 through June 30, Action Item # : It was moved by Member Horvath and seconded by Member Davis to approve the Tentative Agreement between the Plymouth-Canton International Union of Operating Engineers, Local 324 (Security Officers). This Agreement is effective July 1, 2014 through June 30, Action Item # : It was moved by Member Barrett and seconded by Member Horvath to approve the changes to the Non-Affiliated Administrators and Support Staff individual contracts for the school year. Action Item # : It was moved by Member Horvath and seconded by Member Barrett to approve the notice of intent to consider non-renewal of the administrative contract for Laura Lee, High School Technician I - Plymouth High School. Action Item # : It was moved by Member Davis and seconded by Member Horvath to approve the notice of intent to consider non-renewal of the administrative contract for Matthew McIntosh, Computer Field Technician - Truesdell. Action Item # : It was moved by Member Horvath and seconded by Member Barrett to approve the notice of intent to consider non-renewal of the administrative contract for Yale Yee, Computer Field technician - Truesdell. Action Item # : It was moved by Member Horvath and seconded by Member Barrett to approve the notice of intent to consider non-renewal of the administrative contract for Suzanne Heinzman, Assistant Principal-Athletics & Activities. Action Item # : It was moved by Member Horvath and seconded by Member Barrett to approve the notice of intent to consider non-renewal of the administrative contract for Jill Canton, Director of State and Federal Programs.

6 Minutes, Special Meeting 6 July 15, 2014 It was moved by Member Horvath and seconded by Member Paton to adjourn Open Session of the Special Meeting and move into Closed Session. President Mardigian called for a brief recess at 9:06 p.m. President Mardigian reconvened the Special Meeting/Closed Session at 9:10 p.m. in the boardroom. Closed Session: It was moved by Member Horvath and seconded by Member Barrett to reconvene Closed Session for the purpose of continuing discussions on attorney-client privilege matters. The Board moved into Closed Session at 9:10 p.m. A roll-call vote was taken. Member Crouch arrived at 9:18 p.m. It was moved by Member Horvath and seconded by Member Barrett to adjourn the Closed Session/Special Meeting. Ayes: Members Barrett, Crouch, Davis, Horvath, Maloney, and Paton President Mardigian adjourned the Closed Session/Special Meeting at 9:37 p.m. Kim Crouch Secretary, Board of Education *Approved at the Regular Meeting of the Board of Education on August 12, 2014.

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