Survey Creator Handout

Transcription

1 Survey Creator Handout I: GETTING STARTED II: CREATING A SURVEY A. Adding Question Group B. Adding Question III: CREATING A FOLDER IV: GENERATING A SURVEY V: PRINTING YOUR SURVEY VI: VIEWING SURVEY RESULTS INDEX

2 For more information on creating surveys not covered in this handout, please refer to the VividForms manual in the left hand column of your screen. I. GETTING STARTED A. Go to B. Enter the user id and password provided to you by the ClassClimate administrator (this can be your Subunit Administrator account also) C. Click OK User id Password 2 P a g e

3 When you first sign in, please take this time to change your password in ClassClimate. 1) Click on My Profile on the left hand side 1 2) Enter your current password (provided by the ClassClimate Administrator) 3) Enter your new password in both blocks 2 3 4) Click OK 3 P a g e

4 II. CREATING A SURVEY Survey Creators: Click on VividForms Editor in the left hand column 4 P a g e

5 The following box will appear 1. The Abbreviation should be 5-8 characters 2. The Title will be the name that is to appear on the printed/online survey 3. Surveys should remain letter size 4. Click Apply 5 P a g e

6 I. Add a Question Group Before you can add any questions, you must group your questions into sections. The whole survey can be one group if necessary. a. Click on Add a Question Group b. Give your question group a Title: Demographics 1. If scaled questions are part of this group, please select the indicator number they will be scaled on (e.g. on a scale of 1 5 you would want Scaled questions with 5 options ) 2. Adjust font size as preferred 3. Click Apply 6 P a g e

7 II. Add a Question A. Click on Add a Question B. Select the type of question from the list 7 P a g e

8 III. Scaled Questions A. Scaled questions give you the option of rating a question on a scale of your choice (e.g. 1 being difficult, 5 being easy). You may use Pole Labels for Individual Labels for scaled questions (see example below). a. Select Checkboxes: scale size (2 through 11) b. Choose Abstention: Is there a field that should reflect Not applicable answers or No Opinions? c. Check Individualize pole labels if needed and add pole labels d. Click Apply 8 P a g e

9 IV. Open Questions A. Select Open Question option B. Click Next C. Type in your question D. Select the number of rows you want allowed for writing in the answer to your open question E. Select the number of characters allowed to be typed in your open question Note: 0 means no restrictions F. Click Apply 9 P a g e

10 V. Segmented Open Question VI. Single Choice & Single Choice Extended The difference between single choice and single choice extended will be the layout of the answers on the form (See sample below) A. Select either Single Choice option B. Type in your question, click Next C. Type in your answers D. Click Apply VII. Multiple Choice A. Select Multiple Choice option B. Type in your question, click Next C. Type in your questions possible answers D. Click Apply VIII. Matrix Field & Grade Value A. See VividForms manual in left hand column for more information on these two items 10 P a g e

11 III. CREATING A FOLDER 1. Click on Folders in the left hand column 2. Click on Create a Folder (use a naming convention that will help you keep your surveys organized) 3. Give your folder a name 4. Click OK 11 P a g e

12 IV. GENERATING A SURVEY 1. Click on the folder the survey is to reside in 2. Click on Create New Survey 3. Choose questionnaire 4. Click Continue 5. Give your survey a Name 12 P a g e

13 Choose Type of survey (Paper & Pencil or Online) PAPER 1) If you want to verify every answer on a questionnaire click verify data (not recommended) 2) Leave Batch Printing checked 3) Cover sheet will allow you to use the same form with multiple header pages. Forms must be kept separate in order to be scanned with the appropriate batch 4) Hard Copy will produce a different barcode on the form for each batch you create ONLINE a) PSWD base will allow you to generate passwords that will only be allowed to be used one time each b) Password-Based will allow 1 password to be used over and over until you close the survey. 13 P a g e

14 V. PRINTING SURVEY I. Click on the folder containing your survey II. Click on your survey III. Click on Create Questionnaires IV. Click on Print Questionnaires V. The form will open in adobe, you can print directly from Adobe or you can save to your hard drive to print later (please follow directions below exactly). 1. PRINTING SURVEYS IN ADOBE ***** IMPORTANT ***** When printing evaluations or surveys, please make sure that you follow these directions carefully. Open form in Adobe Click File and Print Make sure the following options are correct from the Print menu 1. Page Scaling = NONE 2. UNCHECK, Auto-Rotate and Center 3. UNCHECK, Choose Paper Source by PDF Size P a g e

15 VI. VIEWING SURVEY RESULTS A. Click on the folder containing your survey B. Click on your survey C. Click on HTML or PDF to view the standard results of your survey D. Click on CSV or SPSS to export or download the results for modification STANDARD CSV SPSS must be available on your machine for download to SPSS 15 P a g e