NPI- What you need to know

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1 What is NPI? HIPAA has mandated the adoption of a National Provider Identifier (NPI), a standard unique identifier for health care providers and organizations that are defined as covered entities under HIPAA. All providers who transmit health information in electronic form via standard HIPAA electronic transactions are considered covered entities. The NPI is a 10 digit number that will replace dental plan specific identifiers. The NPI will not replace the Tax Identification Number, Social Security Number or Employer id numbers. These will still be used for billing/tax purposes.

2 Who is affected by NPI? All health care providers, including dentists are eligible for an NPI and must use the number to identify themselves on HIPAA standard transactions. When does this go into effect? The regulation requires that health care providers send the NPI on electronic transactions as of May 23, Each insurance company will most likely communicate when they will be capable of accepting only the NPI number and not their other identifiers.

3 How do I apply for NPI? Here are a couple of ways a provider can apply: Complete the application online at Complete a paper application by downloading it from: Calling to request a copy of the application.

4 What information do I need to have available when applying for the NPI? Individual Tax ID Employer ID (EIN) or (SSN) License number and State of issue Other Provider ID Numbers (if applicable) UPIN- State of issue Medicare- State of issue Medicaid- State of issue

5 Why do I need to comply with the NPI? It is mandated by HIPAA and using the NPI will make doing business with your various insurance companies much easier. To avoid interruption in your claim payments, please apply for your NPI number as soon as possible. When do I start using my NPI? You may begin using your NPI numbers once the insurance companies you submit claims to let you know they are now accepting them. Even if you do not submit claims electronically, you are encouraged to obtain an NPI.

6 What is the cost for applying for an NPI? All pertinent NPI information is available for free via the Internet or by contacting A few companies are attempting to sell HOW TO books or packets on being NPI Compliant it is not necessary to purchase these. Does EagleSoft accommodate for the NPI? EagleSoft version and higher has the ability of adding and using the NPI on electronic claims. Additional fields will be accommodated in a supplement to EagleSoft Version 13.00

7 Will there be a new claim form to accommodate the NPI? There will be a new claim form released by the ADA. The new claim form will be incorporated in a future version of EagleSoft. It has not been determined if this claim form will be mandated for paper claims and this may vary per insurance company. If you have an insurance company requiring the ADA 2006 form before it is available in EagleSoft, we recommend you submit your claims electronically so the clearinghouse can submit with that form. Will the NPI replace the TIN or SSN? No, the NPI will not replace the TIN or SSN. These numbers are still required for tax purposes.

8 Does the NPI replace the DEA number for prescriptions? No, the NPI does not replace the DEA numbers. Does my NPI expire? Your NPI does not expire. Only in rare circumstances will you be able to obtain a replacement NPI (I.e. fraudulent use).

9 What is the difference between a Type 1 and a Type 2 NPI? Entity Type 1- An individual dentist, including a sole proprietor, providing health care services. Apply using your SSN. Entity Type 2- An organization providing health care services such as group practices, professional corporations, and clinics- including incorporated individuals. Apply using the organizations TIN. A dental practice that is incorporated is considered Type 2 even if it employs only 1 dentist.

10 As a provider, do I apply for a Type 1 NPI or a Type 2 NPI? We can not advise you as to what type of NPI to apply for. You can obtain information regarding this at: Where can I get additional information about NPI? You can visit the ADA s website at or the US Department of Health and Human Services at

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