POPCORN WARS INDIAN NATIONS COUNCIL 2016 POPCORN LEADERS GUIDE.

Transcription

1 POPCORN WARS 2016 POPCORN LEADERS GUIDE INDIAN NATIONS COUNCIL 1

2 WELCOME TO THE POPCORN SALE! This year the Indian Nations Council and CAMP MASTERS Popcorn are providing you with all the tools you need to have a great popcorn sale. The Indian Nations Council is committed to providing Scouts, their families, and Scouting volunteers with an excellent fundraising program the best tasting popcorn and the products consumers want. It s proven! We hope that you will use this guidebook as a step-bystep manual to planning, executing and enjoying the rewards of a successful popcorn sale. After all, we know that the most important part of the popcorn sale is what it allows your unit to do! As always, we look forward to hearing from you. You can always reach us by calling or by ing popcorn@okscouts.org. We hope you will also explore the CAMP MASTER web site to check out other good tools, downloads and best practices. Together, we can have a great year! 2

3 Table of Contents Popcorn Calendar...4 Unit Popcorn Kernel checklist...5 Fund Your Adventure..6 Kickoff Planner.7 Types of Sales.8 Campmasters.org...10 Products...11 Prizes...12 Merit Badges...14 High Achiever Prizes..15 High Achiever Form...16 Fill-it-Up Club..17 $1000 Club..19 PayAnywhere..21 3

4 2016 Indian Nations Council Popcorn Calendar August 16 OKATULI POPCORN KICKOFF LOCATION: McAlester Presbyterian Church 7PM August 17 NEOSHO POPCORN KICKOFF LOCATION: Three Rivers Health Center 7PM 1001 S 41 st St E Muskogee August 18 METRO POPCORN KICKOFF LOCATION: Ashbury United Methodist Church Tulsa 6:30PM August 18 OKATULI POPCON KICKOFF LOCATION: Poteau United Methodist Church 7PM August 27 SHOW AND SELL POPCORN DISTRIBUTION Show and Sell Popcorn Distribution at District Locations (must schedule with your district kernel for pick up) September 17 University of Tulsa Football Incentive Game LOCATION: TU October Popcorn Return days Return unused product to council office, no returns accepted after Oct 21. October 19 SALE ENDS Take Orders are due online at prize orders due online. October 19 Show and Sell Money DUE Council Office November 5 University of Tulsa Football Incentive Game #2 LOCATION: TU November POPCORN DISTRIBUTION At District Locations (must schedule with your district kernel for pick up) December 3 $1,000 Club Party at Incredible Pizza December 6 4

5 Unit Popcorn Kernel Checklist Attend and participate in a popcorn sales seminar kick-off. Use the Fund Your Adventure worksheet to plan your year, make a budget and set goals (download from campmasters.org). Formulate a popcorn sales plan that includes the three methods of selling popcorn: Take Order, Show & Sell and Online. Create a timeline of when all order forms, popcorn monies and Scout prize forms will be due. Be sure to consider the key dates on page 1. Hold a unit kick-off meeting for parents to inform and motivate them to help with your unit s sale. Prepare hand-outs for your unit kick-off meeting for both leaders and Scouts. Hand-outs include: Family Letter with prize brochure and order form Key Dates Goals for the unit and for the family A parent job description or list of expectations Promote corporate popcorn sales with your parents. They can take an order form to work and help boost their son s sales. Complete the unit product order form and submit online. Keep photocopies of your Scouts take order forms so they can be used the following year. Coordinate your unit s popcorn pick-up and distribution. Distribute prizes upon receipt in a timely manner. Celebrate your unit s success and use the money raised to provide your Units ideal year of Scouting. 5

6 Fund Your Adventure SEPTEMBER OCTOBER NOVEMBER Planned Activity Cost Planned Activity Cost Planned Activity Cost DECEMBER JANUARY FEBRUARY Planned Activity Cost Planned Activity Cost Planned Activity Cost MARCH APRIL MAY Planned Activity Cost Planned Activity Cost Planned Activity Cost JUNE JULY AUGUST Planned Activity Cost Planned Activity Cost Planned Activity Cost Registration & Insurance $0 Number of Selling Scouts in your Unit: 40 Advancements $0 Your Unit's Commission 35% Uniforms $0 Enter the number of Scouts Unit Total Activity Cost and Expenses $0.00 Scholarships $0 and your commission to calculate Other Expenses $0 your goals: Annual Total: $0 Unit Sales Goal $0.00 Scout Sales Goal $0.00 6

7 Kickoff Planner A great sale starts with a great kickoff! Follow these simple steps to start your popcorn sale with a BANG and motivate Scouts, parents and other volunteers. Plan ahead. Think of an agenda that will be fast-paced and FUN! A good kickoff should be under an hour. Emphasize WHY it is important to sell popcorn. Communicate the exciting Scouting program and how families can cover all their annual expense with one sale. CAMP MASTERS makes it easy to sell delicious popcorn so Scouts can spend more time having fun and less time selling popcorn. Show Scouts the tools available from CAMP MAS- TERS. This includes their order forms, prize sheets, training videos and much more! Visit campmasters.org to see all the tools available. Spend some time explaining the different ways to sell, key dates for the program and show and sell locations. Motivate Scouts to set goals for their sales and to pick an awesome prize! Additionally, CAMP MASTERS also offers great high achiever incentives for top sellers. Finish the evening with a memorable event, like throwing pies in the leaders faces or funny roleplaying. A kick off will be exciting when Scouts are involved in the action! 7

8 Type of Sales Take Order This method is where Scouts go to friends, family, and neighbors door to door to sell popcorn using an order sheet. Parents can also help by taking the order forms to work. Later, at the end of the sale, the Scouts deliver the ordered products to the customers who ordered them. Show & Sell There are a few different methods that a unit can organize to conduct a Show & Sell. All of them involve using popcorn that you already have- so you are showing it to someone and selling it, rather than taking orders. BOOTH: This method is a lot like an old school lemonade stand, your unit gets permission to have a booth in a high traffic area and your scouts sell actual popcorn product there on the spot. This method has been highly effective for many units, as it allow a lot of sales without actually going door to door. A unit can plan a S&S and split Scouts/families into shifts so that everyone takes a turn. Show and Deliver: This method is a variation of the booth mentioned above, In this case, a unit signs out a small quantity of popcorn to a scout who take it throughout his neighborhood, selling as he goes. Your Show & Sell is usually based on about 40% of your previous years sale, factor in if your unit has more or less scouts in it than the previous year. No Chocolate products are available during Show & Sell. Sell Online It s easier than ever and you can help Scouts sign in at campmasters.org or PopcornOrdering.com. SALES COMMISSION Total Commission: 29% BASE to 35% MAX Turn in Budget +2% Attending Kick Off +2% On Time Payment +2% 8

9 Selling Methods Scouts can sell well and safely by following these proven methods and tips. Sell 3 Ways! 1. Sell with your Order Form! Scouts can use this script to help build their confidence an salesmanship! Sir/Ma am, hello my name is, I am a Scout with Pack/Troop here in. We are selling popcorn to raise money for our unit to attend camp. You can help us by trying some of our DELICIOUS popcorn. You will help us won t you? 2. Try Show & Sell! Arrange Show & Sell locations so your Scouts can be seen in front of high visibility storefronts or community gatherings. Be sure to plan in advance and communicate dates/locations! 3. Sell online! It s easier than ever and you can help Scouts sign in at campmasters.org or PopcornOrdering.com. 9

10 Campmasters.org Campmasters.org is the best place to visit for the latest popcorn sale tips, tricks and tools. You will find lots of great downloads and training videos to help support your sale. Council and Unit Ordering Camp MASTERS is proud to offer their new online sale management tool and great customer service. Access Council and Unit Ordering inter- Popcorn Ordering.com Customers can support Scouts from faraway with PopcornOrdering.com. Your Scouts can sell online to help earn their own way and fund their Scouting adventures! 10

11 Products 11

12 Prizes Pick a prize and set a goal! Scouts can earn great prizes from the Prize Program in addition to supporting the unit s activities. 12

13 Prize Order Form 13

14 Merit Badges Be sure to talk with your leader about how your CAMP MASTERS Popcorn Sale can be used to meet requirements. Here are some ideas: ART For requirements 2, 5, and 6, produce a CAMP MASTERS Popcorn poster for local display, using pen and ink, watercolor, pencil, pastel, oil, tempera, acrylic paint or marker CINEMATOGRAPHY For requirements 1 and 2, create a storyboard for a video designed to show Cub Scouts how to sell CAMP MASTERS Popcorn. COMMUNICATIONS For requirement 1, show your counselor how you would teach others to sell CAMP MASTERS Popcorn. Then, play the roles of customer and Scout, practicing selling techniques. For requirement 2, make a popcorn sales presentation for your counselor. PHOTOGRAPHY For requirements 2b, take photographs of CAMP MASTERS Popcorn, of Scouts selling, and of other activities related to the sale, and arrange the prints, with captions, to tell a story of the sale. COMPUTERS For requirements 2, 3, 4, and 5, design a personal sales spreadsheet to keep track of your popcorn sales, prizes won, and money made for the Troop. ENTREPRENEURSHIP With Council permission, use your own management of the CAMP MASTERS Popcorn sale to meet many of the requirements for this badge such as 3, 4b, 4d and 6. PUBLIC SPEAKING For requirement 1, prepare and give a speech to a Cub Unit describing the benefits of popcorn sales to the Troop. For requirement 2, prepare and give a speech to a Cub Unit describing the steps to a successful popcorn sale. GRAPHIC ARTS For requirements 2, 3, and 4, design a poster for use during the popcorn sale, and follow the various steps described for ONE of the printing methods to produce copies of the poster. SALESMANSHIP With Council permission, use the meetings, practices and procedures of the annual CAMP MASTERS Popcorn sale to meet many, or all, of the requirements for this badge. JOURNALISM For requirements 2a or 2b, create a newspaper story or radio news announcement reporting on your Troop s participation in the CAMP MASTERS Popcorn sale. TRUCK TRANSPORTATION For requirement 10, describe what kind of truck would be needed to ship popcorn from the Ramsey plant to your Council, tell how the popcorn would be packed, estimate the time for the trip, and explain what would be the best way to unload the shipment. 14

15 High Achiever Prizes Encourage Scouts to set goals and earn great rewards IN ADDITION to their prize program incentives. CAMP MASTERS offers High Achiever Prizes to top sellers. 15

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17 Fill-It-Up Club When your scout fills up a whole order page in popcorn sales, bring or his form to the scout office and he will receive a FREE Camp stool! (limit one per person) 17

18 Fill-It-Up Club When your scout turns in a whole fill up by the deadline below. He will receive two complimentary tu football game tickets. (limit one fill it up, per game) VS Saturday, September 17, 2016 Turn In deadline September 9th 1:00pm University of Tulsa vs North Carolina A&T VS Saturday, November 5, 2016 Turn In deadline October 29th TBD University of Tulsa vs East Carolina *Additional tickets available for a discounted rate for these games. 18

19 $1,000 Club DECEMBER 3rd 9am-11am TOP POPCORN SELLER The top Cub and Boy Scout/Venture seller in the Council will each earn a $300 Visa Gift Card OR, they may choose any prize collected for the 2015 $1000 Popcorn Club Drawing Top seller choose first. When you sell $1,000 or more of Camp Master s Popcorn, you receive: FREE part invite to Tulsa s Incredible Pizza Company * Includes free buffet & Drink, and $5 game card for Club member * All guests must purchase a buffet to stay (only the $1,000 club member gets in free). Breakfast and Lunch buffet is available. In Addition Your name will be put in an exclusive drawing for $1,000 Club members For every $200 YOU Sell OVER $1,000 you will receive an additional entry 2015 Club Members who reach $1,000 in 2016 will receive DOUBLE entries 19

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