UTAH 4-H PROGRAM GUIDE LEADERSHIP

Transcription

1 UTAH 4-H PROGRAM GUIDE LEADERSHIP

2 UTAH 4-H LEADERSHIP Introduction Developing leadership skills is one of the most important goals of 4-H and key to positive youth development. Opportunities for leadership development are naturally found throughout all 4-H programs. As youth engage in 4-H programs they learn skills such as public speaking, planning and decision making, facilitation techniques, and teamwork. When youth become competent leaders, they gain the confidence they need to make decisions that affect them now and throughout their lives. While the structure of the Utah 4-H program provides opportunities for leadership development naturally, the following information is intended to be used as a guide and resource to make this process intentional. From the club to collegiate level, 4-H offers something for anyone who is interested in building leadership experience. Utah State University is an affirmative action/equal opportunity institution.

3 Table of Contents Club Leadership 2 County Leadership 15 Regional Leadership 21 State Leadership 25

4 4-H Club Leadership The club is the basic unit of 4-H. An organized club meets regularly under the guidance of one or more volunteer leaders, elects its own officers, plans its own activities, and participates in a variety of programs. Leadership skills are best gained at the club level because youth meet frequently and are given many opportunities to lead. Teaching leadership life skills should be the foundation of club meetings to ensure positive youth development and individual growth. CLUB ORGANIZATION Establishing structure to club leadership and meetings helps provide organization and continuity. It is necessary for every club to establish a leadership structure. By utilizing club officers, we create a formalized environment where leadership skills can be regularly practiced and developed. A detailed description of a club model can be found in Section II 4-H Basics of the Utah 4-H Program Guide. 2

5 4-H Club Officer Handbook The mission of 4-H is to empower youth to reach their full potential, working and learning in partnership with caring adults. The central theme of 4-H education is learn by doing. This is accomplished within three primary content areas, or mission mandates, citizenship, healthy living, and science. CITIZENSHIP Connecting youth to their community, community leaders, and their role in civic affairs. This may include: civic engagement, service, civic education, and leadership. HEALTHY LIVING Promoting healthy living to youth and their families. This includes: nutrition, fitness, social-emotional health, injury prevention, and prevention of tobacco, alcohol, and other drug use. SCIENCE Preparing youth for science, engineering, and technology education. The core areas include: animal science and agriculture, applied mathematics, consumer science, engineering, environmental science and natural resources, life science, and technology. 3

6 4-H Club Leadership ESSENTIAL ELEMENTS OF 4-H YOUTH DEVELOPMENT The essential elements are factors that must be present to assure positive youth development takes place. Regardless of the project area, youth need to be in environments where the following elements are present in order to foster positive youth development. Belonging: a positive relationship with a caring adult; an inclusive and safe environment. Mastery: engagement in learning; opportunity for mastery. Independence: opportunity to see oneself as an active participant in the future; opportunity to make choices. Generosity: opportunity to value and practice service to others. An organized club with officers helps to provide an environment rich with essential elements where positive youth development can take place. 4

7 ELECT CLUB OFFICERS Elect club officers during one of your first club meetings. Depending on how many youth you have in your club, you can decide how many officers you would like. Typical officers will include a president, vice president, pledge leader, and secretary. Other possible officers or committees are: song leader, activity facilitator, clean-up supervisor, recreation chair, historian/scrapbook coordinator, contact committee ( , phone, etc.), field trip committee, club photographer, etc. Pairing older members with younger members as senior and junior officers may be an effective strategy to involve a greater number of youth in leadership roles and reinforce the leadership experience for both age groups. Your club may decide the duration of officers six months, one year, etc How to Select Club Officers & Hold Elections Establishing Club Officers For newly established clubs without officers, club officer cards can be used to create an understanding of officer duties. Club officer cards are placards on lanyards, with the title of office on one side and description of duties on the back. The Club leaders can distribute the cards so members can serve as those officers throughout the meeting. The format is easy to follow and can be adapted to suit your needs. It is recommended to use club officer cards prior to elections so that members may understand the officer roles. Sample club officer cards and lists of tasks for each leader can be found online: pdf ELECTION OF OFFICERS The outgoing president shall preside at the election of new officers. It is also important to use parliamentary procedure in conducting the election. CLICK HERE FOR DETAILS ABOUT THE TWO TYPES OF DECISION MAKING 5

8 NOMINATIONS 4-H Club Leadership To nominate a member for office, one of two methods may be used: 1. A nominating committee may be appointed to suggest a candidate for each office before the election. The members present at the election meeting should be given an opportunity to make other nominations for each of the various offices after the nominating committee s report is made. 2. Candidates may be nominated by those present. This is known as nomination from the floor. The president will say, Are there further nominations? If there are no further nominations, the president may close the nominations, or a member may say, I move the nominations be closed. This motion should be seconded and voted on. A motion to close the nominations is out of order until a reasonable length of time has been allowed for other nominations. VOTING When the candidates have been nominated, the president announces their names, and the members vote for the respective officers. The president may have the members vote by raising the right hand, by standing, or by written ballot. If the voting is done by raising the hand or standing, the candidates for the office being voted on usually leave the room or are asked to close their eyes and bow their heads. When the votes have been counted, the president announces the name of the person elected. INSTALLATION An installation ceremony may be planned by the club. 6

9 OFFICERS AND THEIR DUTIES Office positions can be altered to meet the needs of each individual club/ group. The following officers and their respective duties are provided as guidelines. President Your success as President depends upon your ability, not only to maintain order, but also to guide the meeting so it moves progressively toward its goal. Representing others is one of your most important responsibilities, even outside 4-H meetings. DUTIES Exhibit good leadership qualities and serve as a role model to the members of the club. Preside effectively at all club meetings. With assistance from the 4-H club leader, arrange for a meeting time and place. Arrive at least 30 minutes early to set up for each meeting. Work with the club leader and officers to develop an agenda for each meeting. Communicate with officers, members, and leaders about assignments and duties for meetings. Contact each person who has a part during the meeting. Remind and encourage everyone to be prepared. Appoint committees as needed. Work with the club members and adult leaders to develop a yearly plan of club meetings and programs. Coordinate the activities of officers, leaders, and committees to ensure maximum member involvement. Serve on committees when necessary. TIPS Do most of you work outside the meeting over which you preside Stand when speaking to the group Know the purpose and objective(s) of each meeting Create a welcoming environment for all club members and visitors Be impartial when recognizing members who want to speak Be impartial when appointing committee members 7

10 4-H Club Leadership MEETINGS The meetings over which you preside may be a formal business meetings, a combination business and program meeting, banquets, or very informal committee meetings. Procedures to follow depend on the type of meeting, but the methods of conducting effectively apply in every situation. You should help all members feel at ease, encourage them to participate in discussions and stimulate their interest in the topic that is being discussed. In one way or another, meetings should be used to carry out the purpose of the organization. You should understand this as well as the functions and policies of the organization, and conduct the meetings accordingly. SAMPLE MEETING AGENDA Call the meeting to order The meeting of the Paravon 4-H Club will now come to order. (2 taps of the gavel) Pledges Brandy Nolan will now lead us in the Pledge of Allegiance, and the 4-H pledge. Please stand. (3 taps) Roll Call Jana Smith, Secretary, will now call roll. Each member is asked to answer with their favorite food (one of many ways to get members to respond). Announcements, Introduction of Guests & New Members Nathan Garza, Vice President, will now make announcements and introduce any guests or new members who are joining us this evening. 8

11 Vice President DUTIES Assist the President. Preside at meetings in the absence of the President. Prepare an activity for early arrivals. Arrive at least 30 minutes early to help set up for each meeting and program. Communicate with volunteer leaders and extension staff to make announcements pertinent to the club. Introduce guests and new members. Assist committee members as needed. Work with club leader and other officers on group activities. TIPS Do most of you work outside the meeting over which you preside Be gracious and thank guests and volunteers Stand when speaking to the group Know the purpose and objective(s) of each meeting Time early arrival activities wisely and stop while the interest is still high Plan more activities than you think you will need Create a welcoming environment for all club members and visitors 9

12 Secretary 4-H Club Leadership The Secretary will be responsible for outlining club goals, making yearly plans, and keep record of what the club accomplishes. Please follow the link below to view the entire secretary handbook. This resource will serve as an essential guide for the club secretary. CLICK HERE FOR THE SECRETARY HANDBOOK DUTIES Keep an accurate, current roster of all club members and committees. Call the roll and check attendance at each meeting. Keep complete and accurate minutes of all meetings including action items. Notify the President of any unfinished action items of the previous meeting. At each meeting, read minutes of the previous meeting. Handle club correspondence. Arrive at least 30 minutes early to help set up for each meeting. 10

13 Treasurer It is not necessary for all clubs to have a treasurer. 4-H is a non-profit organization and we do not encourage clubs to obtain their own accounts. If your club has dues or an ongoing account, there is a need for a treasurer. All accounts must be approved through the 4-H County Offices. Accounts will be denied if the purpose of an account is not completely necessary. If your club chooses to use a treasurer, use the position as an opportunity for positive youth development. We encourage youth to be involved in the club s finances and record keeping, but will not directly handle money or manage accounts with financial institutions. DUTIES Keep accurate, up-to-date records of all club funds. This includes receipts and expenditures, and the account balance. Present bills to be approved and paid by the club. Report the club s financial condition at each meeting or as requested by the President. You may serve as Finance Committee Chair, working closely with committee members and the adult advisor to develop and present a bud get to club members for approval. Engage in fundraising activities. Arrive 30 minutes early to help set up for each meeting. SAMPLE FINANCIAL REPORT Our 4-H Club had $ at the end of last month. I have received $ in fees and $ from making a total receipt of $. This, added to our balance, makes a total of $. We spent $ for and $ for, making total expenses of $. This leaves our club with a balance of $. 11

14 4-H Pledge Specialist 4-H Club Leadership It is important for 4-Hers to learn and respect the liberty and freedoms afforded to American citizens. Reciting the Pledge of Allegiance and the 4-H Pledge expresses loyalty, and unites club members regardless of differences they may have. DUTIES Set up the American Flag and the 4-H Flag at every meeting Lead/Assign the Pledge of Allegiance at every meeting Lead/Assign the 4-H Pledge at every meeting The Pledge The 4-H pledge is commonly said at the beginning of 4-H club meetings, conferences, and events. I pledge My head to clearer thinking, My heart to greater loyalty, My hands to larger service and My health to better living For my club, my community, my country, and my world. When presenting the pledge. 1. Members stand at attention with their hands at their sides. 2. When they say my head to clearer thinking, the right hand is quickly raised to the forehead, fingers straight and the thumb touching the temple. 3. My heart to greater loyalty the right hand is placed over the heart. 4. My hands to larger service both hands are extended in front of the body, palms upward 5. And my health to better living, for my club, my community, my country and my world, arms are lowered to the sides. 12

15 Song Leader Music should be an important part of the 4-H Club meeting. Group singing helps club members feel more at ease, lose their reserve, and center their interest on the program of the meeting. The song leader may stimulate enthusiasm or quiet a boisterous group depending on the selection of songs. DUTIES Select and list a variety of songs to use. Ask the president to appoint a music committee, if needed. Lead the singing at 4-H meetings and other 4-H events Develop good singing among the group Learn and teach new songs Keep songbooks and music of the club. Distribute and collect songbooks at meetings TIPS Song and game books are available from the National 4-H Supply Service. Ask your county Extension Agent for a catalog. Check the school library and ask the music and band teacher for suggestions of other songbooks to use. The Utah 4-H Songbook, Something to Sing About can be found in Appendix F or can be downloaded as a PDF here. PLEASE CLICK HERE FOR THE FULL SONG BOOK. 13

16 COMMITTEES 4-H Club Leadership Much of the work to be accomplished by a club can best be done by committees working with the counsel of leaders and with the approval of the club membership. This gives more 4-H ers the opportunity to participate and to assume leadership responsibilities. Committees can help overcome the problem of spending too much time on details in the club meeting. They also give an opportunity for a few members to devote their full attention to a particular subject. There are two general types of committees. STANDING COMMITTEES Standing Committees are active throughout the entire year. These may include: Program Committee. Membership Committee (may also assume hospitality duties). Music Committee. Recreation Committee. Activity Committee. SPECIAL COMMITTEES Special Committees are appointed and serve for a single event. The program committee for the local Achievement Day and the Summer Picnic Committee are examples of special committees. The organization and duties of all committees are quite similar, so they may be considered together. Each Committee Should: Know its specific assignment. This should be explained by the president and club leaders. Give serious thought and study to the problem. Seek opinions and suggestions outside the committee membership, if needed. Encourage cooperation among its members in working out details. Prepare recommendations for club action. The Chairperson Should: Call the committee together and preside at the meeting. Know the assignment given to the committee and explain it clearly at the first committee meeting. Seek ideas from committee members before expressing his or her own ideas. Assign specific duties to committee members, if necessary. Report findings of the committee to the club. Inform the president before the club meeting starts that the committee report is ready to be presented. 14

17 County Leadership Leadership at a county level is determined by local extension staff. Opportunities may include a Junior Teen Council, TRY Teams, Project Specific Ambassador Programs, Teen Council, and a County Ambassador Program. Each county must determine what leadership opportunities are available. JUNIOR TEEN COUNCIL The Junior Teen Council program is a program designed to teach young 4-H teens leadership skills that build confidence and self-esteem. Junior Teen Council members serve as assistants to ambassadors/ teen council and the county 4-H Agent in promoting, planning, and implementing the county 4-H program. It is important to remember that this program is about creating future Teen Council members official representatives of the 4-H program, who are actively engaged in serving the community, solving problems, spreading knowledge, and building support. The Jr. Teen Council Program is a pathway to leadership involvement from pre-teen to teenage years. DUTIES Members are required to attend each training session (members will meet a minimum of once per month). Members are responsible for calling the 4-H agent, Adult Advisor, or lead Ambassador / Teen Council member to see when the next meeting is scheduled. Members are expected to follow the 4-H code of conduct and model good moral and ethical behavior at all times. The 4-H Agent or Adult Advisor must be present at all official events. Members must be currently enrolled in the County 4-H Program and be in the 6th-8th grade. Members must be committed to completing the training. Members are required to participate in community service activities, assist in planning of at least one 4-H event and to assist with promoting the 4-H program. Individual Counties may adjust the requirements to meet their needs. Members are required to participate in a County Contest. Members must keep a current 4-H portfolio. PURPOSES Teach teens the importance of organizational skills. Allow teens to practice creating an agenda that will lead to an effective meeting. Give teens the opportunity to learn how to plan fun activities and manage event related stress. Allow teens to learn proper facilitation and presentation skills. Give teens confidence in public and social situations. Teens experience how giving can make a difference. Teach teens the importance of personal choice. Teach teens how to contribute to their community. RESOURCE For more information and activities related to Junior Teen Council, visit: Discover 4-H Leadership A Guide for Junior Teen Council 15

18 County Leadership County Ambassadors The County Ambassador Program is designed to help outstanding 4-H ers develop leadership and public relations skills while promoting the local 4-H Program. Promote 4-H through an Ambassador Project. This project must fit into one of the following categories: Public relations and awareness Fund raising County teen development County recruitment It is not necessary to complete separate ambassador projects for the County, Regional, and State Levels. One project may meet the requirements for all three. Develop camps, service projects, trainings, and activities at the county level. Lead the Jr. Teen Council / Jr. Ambassador Program How to Apply DUTIES The selection process will vary based on individual county guidelines. In general candidates may: Submit a County Ambassador Application Demonstrate speaking and teaching skills through: Impromptu Speech Ice breaker activity Workshop Submission of a Utah 4-H Portfolio An Interview PURPOSES ADVOCATES: Ambassadors will represent and promote the County 4-H and Utah 4-H programs at various events TEACHERS: Ambassadors will have the opportunity to assist with events throughout the county. Their purpose is to assist in educating youth and adults about the 4-H program. ROLE MODELS: Ambassadors are role models for other youth. They will be respectful, polite, and helpful with other 4-H members, adult leaders, and Extension staff QUALIFICATIONS Be an active County 4-H Teen Council member in grades 9-12 A two-year 4-H member Have a positive, enthusiastic attitude Be willing and able to speak to 4-H and community groups Be accountable, dedicated, and willing to follow through on Ambassador responsibilities. Have time to dedicate to the 4-H Program. 16

19 County Leadership TRY Team Program TRY stands for Teens Reaching Youth. It is a leadership program sponsored by Utah 4-H. A team is made up of 2-4 teens and their adult coach. The Utah 4-H TRY Program is open to Utah Teens, grades 8th-12th. The TRY delivery model incorporates all three 4-H Mission Mandates. The focus of our work will be to encourage healthy lifestyles in both the teens and the children they teach. Teens gain leadership experience as they commit to teach 6 hours of instruction to at least 15 younger youth throughout the year. DUTIES Commit to teaching at least 6 hours of instruction in the project area to at least 15 youth Determine who, when, and where you teach PURPOSES ADVOCATES: Ambassadors will represent and promote the County 4-H and Utah 4-H programs at various events TEACHERS: Ambassadors will have the opportunity to assist with events throughout the county. Their purpose is to assist in educating youth and adults about the 4-H program. QUALIFICATIONS ROLE MODELS: Ambassadors are role models for other youth. They will be respectful, polite, and helpful with other 4-H members, adult leaders, and Extension staff A team consists of 2-4 teens and an adult coach Open to Utah teens grades 8th - 12th How to Apply Getting started in TRY is easy. Talk to a couple of your teen friends to organize a team. Then select a coach your team feels comfortable working with, which is often a team member s parent. Contact your local extension agent or visit the Utah 4-H webpage for information about how to get trained and enrolled as a TRY Team. A downloadable PDF of the entire TRY Team Handbook can be found here. 17

20 County Leadership COUNTY TEEN COUNCIL Teen Council is the county 4-H leadership organization for teen 4-H club members. Its purpose is to help teen 4-H ers develop leadership skills, while helping to build a strong, county 4-H program that benefits all members and volunteers. Teen Council members meet monthly to plan and implement 4-H educational programs, as well as community service and social activities. DUTIES Plan and carry out various 4-H events such as: Super Saturdays Day Camps Leadership Workshops Club Officer Trainings Fundraisers Project Specific Classes or Clinics Leader Recognition / Achievement Nights * It is recommended that counties provide leadership opportunities for Teen Council members on a quarterly basis. PURPOSES Help teen 4-Hers develop leadership skills Help strengthen county 4-H Programs Implement community service and social activities QUALIFICATIONS The qualifications will vary based on individual county guidelines. Sample qualifications include: Grades 8-12 Active 4-H Member Completed Application Signed contract / commitment form / attendance agreement Dues Participation in County and/or State Contest How to Apply New members can join at any time during the year, but are encouraged to join in October, when the new 4-H year begins. Counties should develop an application and interview process to select Teen Council members. 18

21 COUNTY TEEN COUNCIL OFFICERS County Leadership Elections are held in September to select a president, vice president, secretary, and reporter. Youth desiring to serve as an officer submit a nomination form by September 1. Candidates will give campaign speeches at the September meeting. Term of office is from October - September. PRESIDENT The President shall preside at all meetings of the 4-H Teen Council. Serve as the chairperson for the Leadership Committee (Teen Council Officers, Extension Staff, and/or Adult Volunteer Leader) A vacancy in the office of president shall be filled by the vice president for the remainder of the unexpired term. Exhibit good leadership qualities and serve as a role model to the members of the Teen Council. With assistance from the 4-H Extension Staff or Volunteer Leader, arrange for a meeting time and place. Arrive at least 30 minutes early to set up for each meeting. Work with the Leadership Committee to develop an agenda for each meeting. Communicate with officers, members, and leaders about assignments and duties for meetings. Contact each person who has a part during the meeting. Remind and encourage everyone to be prepared. Appoint committees as needed. Work with Teen Council members and adult leaders to develop a yearly plan of Teen Council meetings and programs. Coordinate the activities of officers, leaders, and committees to ensure maximum member involvement in all Teen Council activities. Serve on committees when necessary. VICE PRESIDENT Preside when the president is absent, or when requested to do so by the president. Assist the president in other duties as needed or assigned. Prepare an activity for early arrivals. Arrive at least 30 minutes early to help set up for each meeting and program. Communicate with volunteer leaders and extension staff to make announcements pertinent to the Teen Council. Introduce guests and new members. Assist committee members as needed. Work with Leadership Committee on group activities. SECRETARY Record the minutes and attendance at each Teen Council Meeting. The minutes will be read at each meeting. Assist the president in other duties as needed or assigned. Keep an accurate, current roster of all Teen Council members and committees. Call the roll and check attendance at each meeting. Keep complete and accurate minutes of all meetings including action items. Notify the President of any unfinished action items of the previous meeting. Handle Teen Council correspondence. Arrive at least 30 minutes early to help set up for each meeting. 19

22 Regional Leadership REGION AMBASSADOR PROGRAM The Region Ambassador Program was first developed by Adrie Roberts in 1998 in the Southwest Region. The Southwest 4-H Region Ambassador program was established to facilitate positive youth leadership development. The Region Ambassador Program expands youth s opportunities to lead at a regional level, interact with larger groups, and expand social and professional networks. DUTIES Attend workshops Present to others Meet and work with youth from the Region Remain active in county 4-H Programs Recruit 4-H leaders and youth participants Serve on a Region Ambassador Committee Participate in at least one State 4-H event Complete a Region and/or County Ambassador service project It is not necessary to complete separate ambassador projects for the County, Region, and State Levels. One project may meet the requirements for all three. PURPOSES Learn, practice, and demonstrate leadership skills, social skills, and volunteerism Promote 4-H with potential members, parents, and general public within the region Sponsor a regional leadership event Expand individual s social and professional networks QUALIFICATIONS One year 4-H Leadership experience on a county level Active member in the County Teen Council and/ or County Ambassador Program Grades 9-12 Active in local club Enthusiastic about 4-H HAVE TIME available to fulfill role of Region Ambassador Responsible Willing to attend Region Ambassador orientation Have parents and/or guardian support Previous leadership experience Capable and willing to get out of school on a limited basis for special programs Previously selected Region Ambassadors must reapply each year 20

23 Regional Leadership REGION AMBASSADOR PROGRAM How to Apply A Region Ambassador Application will be created by each region See Southwest Region Ambassador Application as example County agents select 5 people per county from their applications to serve as a Region Ambassador Each county may implement their own selection process based on county interest and needs. In the Southwest 4-H Region Ambassador program we have tried to formalize the selection process so that every county is using the same method. LEADERSHIP TO THE REGION AMBASSADOR PROGRAM The Region Ambassador Director will be selected by the Director of 4-H and Youth Programs with consultation from the Extension Regional Directors. Leadership of the Region Ambassador program is found within the selected agent s job description and role statement. The Region Ambassador Director will work with the county extension staff within the region to select the county region ambassadors. The success of the Region Ambassador program is dependent upon the support and cooperation of all the counties found within the region. In addition to the Region Ambassador Director, other volunteer leaders will be recruited to serve as mentors. Staff and/or volunteer mentors will be assigned tasks and serve as an adult resource to help Region Ambassadors within the various committees. TEEN LEADERSHIP TO THE REGION AMBASSADOR PROGRAM The Region Ambassador program will consist of youth depending on the size of the region. Establishing structure to the Region Ambassador Program helps provide continuity and order. By utilizing Ambassador Officers, an environment is formed where youth can experience accountability, responsibility, and meet the needs of the Region Ambassador program. 21

24 Regional Leadership REGION AMBASSADOR PROGRAM REGION AMBASSADOR OFFICERS The Region Ambassador Program was first developed by Adrie Roberts in 1998 in the Southwest Region. The Southwest 4-H Region Ambassador program was established to facilitate positive youth leadership development. The Region Ambassador Program expands youth s opportunities to lead at a regional level, interact with larger groups, and expand social and professional networks. PRESIDENT Conducts all Regional Ambassador meetings, organizes committees, and makes assignments. Assigns pledge and song leaders. Makes a monthly social media post. Participates in a monthly presidency meeting with the Region Ambassador Director and Presidency over Skype, Google Hangout, conference call, or IVC. Liaison between volunteer mentors and committee chairs, reports to the Region Ambassador Director. VICE PRESIDENT In the absence of the president, or at his/ her request, shall conduct meetings, organize committees, and make assignments. Responsible for icebreaker games at each training meeting. Makes a monthly social media post. Participates in a monthly presidency meeting with the Region Ambassador Director and Presidency over Skype, conference call, Google Hangout, or IVC. Assists the President with other assigned duties. SECRETARY Keep an accurate roll and record of minutes and proceedings at all meetings. Maintains and updates the Region Ambassador Facebook page and other social media outlets with announcements and photos on a regular basis. Participates in a monthly presidency meeting with the Region Ambassador Director and Presidency over Skype, Google Hangouts, conference call, or IVC. Distributes materials at meetings. Assists the President and Vice President in other assigned duties. 22

25 Regional Leadership REGION AMBASSADOR PROGRAM REGION AMBASSADOR OFFICER QUALIFICATIONS All positions are one year terms beginning at the conclusions of elections second meeting President and Vice President Positions must be 2nd or 3rd year Regional Ambassadors Secretary may be 1st, 2nd, or 3rd year Regional Ambassador If you have been a President or Vice President in the past you cannot run for either position You must be nominated for a position and accept the nomination You can only run for one office each year All Region Ambassadors will vote for one person per office SUGGESTED MEETING STRUCTURE First Meeting Get to know each other, team building, Regional Ambassador Program overview Second Meeting Nomination and selection of Ambassador Officers Construct Committees for Regional Leadership Retreat planning Photography, group activities, energizing committees, food, etc. Third Meeting Practice workshops with committees Fourth Meeting Regional Leadership Retreat. 23

26 State Leadership STATE AMBASSADOR PROGRAM A 4-H Ambassador is an official envoy, an authorized representative of our Utah 4-H program. A 4-H Ambassador is a self-motivated, enthusiastic leader who promotes 4-H using the skill, knowledge and leadership abilities acquired in 4-H with fellow members, area residents, community leaders, elected officials and non 4-H youth. A 4-H Ambassador serves to strengthen the 4-H program through public relations. Outstanding 4-Hers are chosen to represent Utah as State Ambassadors. Applications for State Ambassador are due in beginning of December. State Ambassador Applicants are requested periodically to send materials to update their file along with their Ambassador application. The application can be found the Utah 4-H website. Being a State Ambassador is an honor and privilege that only a few will receive. Being chosen as a State Ambassador entails the acceptance of great responsibility and a total commitment to the Utah State 4-H Ambassador Program. STATE OFFICER PROGRAM A 4-H State Officer is an individual who has been elected by the 4-H youth body to represent Utah at the 4-H National Conference and provide learning opportunities related to the 4-H Mission Mandates. The Officers are comprised of four youth - a president and three vice presidents representing each of the 4-H Mission Mandates. 4-H State Officers implement programs related to the 4-H Mission Mandates learned at National 4-H Conference. State Officers are responsible for shaping the future of 4-H and are active on the State 4-H Volunteers Leaders Council. PLEASE SEE THE ENTIRE AMBASSADOR AND OFFICER HANDBOOK HERE 24