Take Quick Notes with a Stylus and Your Surface with Windows RT. Provided by Work Smart

Transcription

1 Take Quick Notes with a Stylus and Your Surface with Windows RT Provided by Work Smart

2 Contents Topics in this guide include: Why use a stylus? Before you begin Taking notes with handwriting recognition Be ready to take notes instantly Searching your notes A note about OneNote versions For more information The portability and long battery life of your Microsoft Surface with Windows RT device make it easy to carry with you. Add a capacitive stylus, the Microsoft OneNote Windows Store app, and the excellent support for handwriting recognition included and you ll have a quick, natural way to take notes on the go. NOTE: This document is primarily focused on the Surface with Windows RT and not the Surface with Windows 8 Pro. This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT Microsoft Corporation. All rights reserved. More Work Smart content:

3 Why use a stylus? One advantage of a paper notebook is that being able to take notes is almost instant: just flip to the right page and start writing. With a laptop you need to find a table or counter, set it up (power cord? mouse?), boot it and sign in just to start taking notes. Get a stylus You ll need a stylus that is compatible with a capacitive touch screen to take advantage of handwriting recognition. Many consumer devices have capacitive touch screens and they are available for purchase separately. With a little practice jotting notes on your Windows RT device can feel remarkably similar to using a paper notebook. When you take notes in meetings, you ll seem more attentive: no one will wonder whether you are answering or reading the news. It can be much quieter than typing, too just turn the volume down. One challenge to be aware of when using a stylus is that resting your hand against the touch screen may interfere with the input and recognition of your handwriting and it's easy to push the Windows button unintentionally. You ll have to write with your hand away from the glass similar to writing on a whiteboard to avoid both these issues. Even if you prefer to use a keyboard, we recommend you give the Windows Store version of OneNote a try. It s not as fully featured as OneNote 2013, but it s a great tool for taking quick, touchfriendly notes on your tablet s small screen. Set up SkyDrive Pro file sharing By default, the OneNote Windows Store app creates new notebooks in the Microsoft SkyDrive storage associated with your Microsoft Live account. While SkyDrive is fine for personal documents, you should use SkyDrive Pro for work documents and notes. One of the many good capacitive styluses on the market Install the OneNote Windows Store app To install the modern version of OneNote from the Windows Store: 1. Swipe from the right to display the Charms bar, and then tap the Search charm. 2. Select Store from the list below the search box. 3. In the search box, type OneNote, and then tap the search button. 4. Tap or click the OneNote application, and then tap Install.

4 Open a notebook stored in SkyDrive Pro When SkyDrive Pro sharing is set up, it s time to open your work notebooks. You ll need to open them the first time in a browser, then in OneNote. Thereafter, OneNote will remember them in your Notebooks list. 1. Go to your external company SkyDrive web site. 2. In the sign-in screen, enter your corporate address in the form youralias@yourcompanyname.com, and then tap or click Sign in. 3. Tap or click the Sign in at your company link. 4. When prompted enter your corporate credentials, and then tap or click Sign in. You should see your SkyDrive Pro page. You won t be able to sync files to your Windows RT device from here. However, you can create and edit them. To create and open a new notebook: 1. Tap or click new document. 2. In the Create a new file document callout, tap or click OneNote notebook. 3. In the Create a new document dialog box, type a name for the file, and then tap or click OK. 4. The OneNote Web App is opened. 5. In the Web App, tap or click OPEN IN ONENOTE. 6. In the Did you mean to switch apps? dialog box, click yes. NOTE: You can use the same steps to create and open a notebook from a Microsoft SharePoint team site.

5 Taking notes with handwriting recognition legibility. As you write, your handwritten letters will be converted to text automatically. When you have filled the input area tap Insert. To start a new line, also press Enter. Now that setup and configuration is done, it s time to start taking notes. To use the handwriting recognition method, first disconnect any keyboard from your Windows RT device. 1. Select a note to edit. An on-screen keyboard should slide up from the bottom of the screen. 2. Tap the keyboard icon in the lower-right corner to select a different style of input. Choose pen input, third from the left. You should see the Windows RT pen input panel, as shown below. Taking notes with a stylus Windows RT pen input panel If it seems that incorrect letters or words are captured keep writing! As you write your pen strokes are used to retroactively improve the detection of earlier letters and words, and even fix your spelling. For example, you might write tha and see your writing interpreted as the. Add a t and the word is updated to that just as you intended. It may feel like a leap of faith at first, but it s most productive to just write naturally and let Windows RT take care of recognizing what you write. Write as naturally as possible with your stylus, using the two lines as guides. You can print or use cursive try both to see which feels more natural to you. Write as quickly as you can with reasonable

6 To improve the accuracy of your handwriting recognition: Joining: Connect two segments with a line to join them together into a single word. Verify that you are using a stylus designed to work with capacitive touch screens Try writing faster Try writing larger, and more legibly For cursive input, try lifting the stylus between words To correct errors already in your notes, tap the word and select the correct word from the pop-up menu. Or drag the selection handles to highlight a section to work with in the pen input panel. Making corrections Inevitably, your text will include some mistakes. The pen input panel includes four gestures you can use to make corrections. Tap the? key on the right side of the pen input panel to see animated help for each gesture. The pen input panel includes animated help for editing gestures. Connecting: Tap a word to change letters or choose a similar spelled word from a short list. Deleting: Strike through one or more words to delete them. A scrub-out gesture also works. Splitting: Slice a word with a vertical line to split it and insert more letters. TIP: you can slice at the beginning or end of a word to insert letters there, too.

7 Formatting and tagging 3. Tap Highlight to select the Highlight submenu. The OneNote Windows Store app features a touch-friendly radial menu that fits well with Windows RT devices. The range of commands is not as extensive as OneNote 2013, but all of the common ones can be found here: Formatting commands like fonts, colors, highlights, alignment, and bullets. Edit commands like copy/paste, undo, insert photo, and insert table. Tagging commands like important, to do, and phone number. 4. Tap the highlight color you wish to use. The radial menu options are replaced with new ones as you drill down to the command you want. To highlight a phrase in your notes, for example, do the following: 1. Select the phrase, and then tap the radial menu icon. 2. Tap Color to switch to the Color submenu. 5. The radial menu closes, and the highlight is applied to your phrase.

8 Be ready to take notes instantly It s not quite as instant to start taking notes on your Windows RT device as a paper notebook, but it can come close. Pin your favorite notebooks to Start, and you ll be ready to take notes in seconds. 1. Tap the Windows button to wake up your Windows RT. To create a Start tile in the OneNote Windows Store app: 1. Select the notebook section or page. 2. Swipe up from the bottom of the screen to show the task bar. Tap Pin to Start. 2. Input your PIN or Picture Password. 3. Tap the tile for your preferred notebook section (or page). 4. Start taking notes. Lock screen picture password or PIN Use a picture password or PIN to sign in to your Windows RT device quickly. Start tiles for notebook sections and pages Create Start tiles for the notebooks you use most. You can create a tile to open a specific notebook section or a specific page in a notebook. Of course, you can pin multiple tiles to Start and arrange them so the right notebooks are just a tap away.

9 3. Edit the name of the tile, and then tap or click the Pin to Start button. Your tile will appear on the Start menu. Tap this tile to open the Meeting Notes section of my Work Notes OneNote notebook. Searching your notes A list of matching notes appears along the left side of the app. To search for a word or phrase in your notes from the OneNote Windows Store app: 1. Display charms, and then tap the Search charm. 2. Write the phrase in the pen input panel, and then tap the Search button.

10 A note about OneNote versions The OneNote Windows Store app has fewer features than OneNote 2013 RT already installed on your Windows RT device. We recommend it for quick note-taking on Windows RT because it s designed specifically for touch-centric devices and optimized for taking notes quickly. Both versions of OneNote work with the same notebooks, so it s possible to use a different version for specific situations. To learn more about the full range of features in OneNote 2013, see: What s New in OneNote 2013? at: DC200EED489B/3075_OneNote2013_WSG.docx

11 For more information Reading and Reviewing using OneNote on Your Surface with Windows RT 46B B980/3093_WSG_External_Reading with Surface with Windows RT_Final.docx Capture and Share Whiteboard Photos with Your Surface with Windows RT 46B B980/3094_WSG_External_Whiteboard with Surface with Windows RT_Final.docx Microsoft IT Showcase Work SmartProductivity Guides What s New in OneNote 2013? 4D68-BDB3-DC200EED489B/3075_OneNote2013_WSG.docx