Mastering Your Data Center Move

Transcription

1 Mastering Your Data Center Move Steps to a Successful Project PRESENTERS: Dean Evans and Art Dooling

2 Introduc;ons Dean Evans: Director of the Empower prac;ce at Align 15+ years of experience in technology and business opera?ons. Specialist helping IT organiza?ons align strategic business goals with IT ini?a?ves. Currently leading a three year data center ra?onaliza?on & op?miza?on project for Fortune 1000 firm. Art Dooling: Data Center Migra;on Prac;ce Leader 20+ years of experience leading large scale data center reloca?ons. For the past 5 years his teams have managed the reloca?on of 20,000+ servers & IT assets with a 100% success rate.

3 Empower Relocate Integrate Manage Premier Global Provider of Informa;on Technology Solu;ons The Relocate practice has been at the core of our business for over 20 years

4 Agenda Mastering your Data Center Move Introduc?ons STEP ONE: Strategy STEP TWO: Plan STEP THREE: Design and Build STEP FOUR: Migrate, Move and Fill STEP FIVE: Manage Wrap up and Q&A

5 Align Insight Reloca;ng a Data Center can be a career defining [or ending] project.

6 STEP 1: STRATEGY Analyze, understand, determine

7 STEP 1: Strategy Moving a data center impacts every aspect of your business and has a long lifecycle. Business and IT Objec?ves must be aligned. A data center move is an opportunity to drive costs out of your environment and maximize ROI. Data center is the heart of the IT opera?on and a new build should underpin the overall IT strategy. Assess what you have, where it is, why you have it and how it s relevant.

8 STEP 1: TAKEAWAY POINTS Inventory & assessment are cri?cal for sevng strategy. Business goals can change throughout the long lifecycle of your project, con?nue to review them against your IT strategy. Opportunity to lay the founda?on for a broader IT op?miza?on. Establish post move objec?ves and metrics. Align Insight: Spend enough?me to understand how your strategy meets your business requirements

9 STEP 2: PLAN Plan with the end in mind

10 STEP 2: Plan Understand what equipment will move, what s legacy, what will need an upgrade, and what can be virtualized. Develop a collabora?ve team; gain commitment from stakeholders, experts, etc. Plans need milestones. Keep a roadmap. Prepare and be flexible for the unexpected.

11 Program Methodology Key Phases Governance Governance Line and Informa;on Packages Ini;a;on Pack Scope Pack Op;ons Pack Es;mate & Approvals Pack Comple;on Pack Opera;ons Pack Peer Review Risk Review Risk Review Risk Updates Peer Review Post Project Review PMI Ini;ate Analyze Plan Implement Close Requirement Defini;on Gate Op;ons and Approval Final Scope Gate Gate Implement Gate Handover Gate and Plans Phases Assess Needs Business need Feasibility Strategic alignment Scope defini?on Select Op;on Or Reject Project Op?ons review Selec?on op?on Authorize for detail plan Approvals Finalize project scope, cost and schedule Project sanc?on Progress & Reviews Mobilize project teams Install management Commit spend Award contracts and assign internal staff Commission Test Migra?on Cut over Commence Opera;ons Handover checklists Steady state opera?ons Post project review Comple;on

12 STEP 2: TAKEAWAY POINTS Know where you are, and plan to where you want to be. Understand your gaps and pain points. Assemble the right players and partners. Manage the flow of informa?on and involve stakeholders through a single program. Document the decision process and ensure that it is auditable. Align Insight: Set up measurable expecta?ons for the en?re project against the current data center TCO and avoid finger poin?ng later.

13 STEP 3: DESIGN AND BUILD Addressing today, while planning for tomorrow

14 STEP 3: Design and Build A proper design requires knowing what you have today. Reduce costs through smart design. Right size power, cooling, switches, media to your needs. Opportunity to op?mize your overall IT. Sec?onalize and Quaran?ne legacy. The impact of infrastructure and cabling. Use of tools will monitor your success.

15 STEP 3: TAKEAWAY POINTS Understand what you have, where it s going and how to it keeps with the overall strategy. Ensure familiarity solicit, understand and remedy the challenges of your in house team. Green IT; good for the environment and the budget. Make sure you re educated or partnered with an expert. Align Insight: Allocate space in the new data center for legacy technology to repurpose in the future.

16 STEP 4: MIGRATE, MOVE AND FILL Ready Set Fill!

17 STEP 4: Migrate, Move and Fill Keep your inventory current Informa?on Sources Change Management Run staged events to reduce risk Cri?cal Requirements Prepara?on is key to saving?me Process, People, Tools Communica?ons

18 STEP 4: Migrate, Move and Fill Process Establish a repeatable, defined process. People Partner with experts. Engage your internal resources their insight is invaluable.

19 App Owners/Primary Contacts Network Connec?vity Central Repository Secure User Access Applica?ons SAN Dependencies Move and Migra;on Tool Scheduling Maintains all move cycles No;fica;ons Over Communicate Immediate Excep?ons Model / SN / Asset Tag Loca?on Cabinet / U height Repor;ng Divided for Disciplines Patching schedules, etc.

20

21 STEP 4: TAKEAWAY POINTS Use a consistent process and apply it to every asset and move. Partner with experts to amplify your internal staff. Use the right tools to get the job done. Be prepared to handle the challenges of moving legacy equipment into your new environment. Be prepare for the unexpected. Align Insight: Create specific tasks at specific?mes. Reduce risk with your process.

22 STEP 5: MANAGE Support, maintain & transform

23 STEP 5: Manage Mastering Your Move Review the move against your business and IT objec?ves; maximize the efficiency. A new data center is a new beginning; maintain currency of asset inventory. Leverage tools to ac?vely control assets, power consump?on, capacity, cooling, and the data center landscape. Manage to established metrics and leverage for con?nuous improvement. Maintain compliance & regulatory requirements.

24 STEP 5: TAKEAWAY POINTS You ve got an excellent insight into your environment don t lose it post move! Leverage the data and tools from your move to ac?vely track and manage your new environment. Measure and communicate your success to upper management. Align Insight: If you ve mastered your move, you can measure your success against ini?al expecta?ons and communicate it.

25 RECAP

26 Did You Master The Move? Strategy: Take the ;me Plan: Set measureable milestones Design: Learn what you have Migrate, Move, and Fill: Focus! Manage: Proac;ve

27 Thank You For further ques;ons please see us at Booth #26