Library Automation: An Overview
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1 Library Automation: An Overview BS Shivaram NCSI-NET
2 About this Presentation Library Automation History, Need, Advantages, Disadvantages Planning of Library Automation Modules Technologies for Check In\OUT Packages Available Conclusion
3 Library Automation Library automation is the general term for information and communications technologies (ICT) that are used to replace manual systems in the library.
4 History Library Automation First generation: Little integration between modules Mainly Circulation & Cataloguing Specific to Hardware & OS Second generation: Various platforms (UNIX and DOS) Functions are Command driven or Menu based Third generation: Fully Integrated Modules (using relational database structures) Various Standards GUI Based features Fourth generation: Client-server architecture Access to other servers over the Networks Allows to access multiple sources
5 Need for Automation User Time (Dr. SRR s fourth law) Man power Resource Sharing Security (RFID) Report Management
6 Advantages of Library Automation Improve the quality, speed and effectiveness of services Relieve professional staff from clerical work Improve access to remote users Facilitate wider dissemination of information products and services Resource-sharing among other library networks (Union Catalogues) Enable rapid communication with other libraries Improve the management of physical and financial resources
7 Disadvantages of Library Automation Initial and recurring expenses Continuous staff training Hardware and Software Obsolescence But it is Worthwhile!!!!!
8 Planning for Automation Needs Mapping Best possible package Staff Involvement Budget (Purchase, operation, maintenance, etc,.) Hardware Requirement (Client/ Server, Printers, etc) Platform (Operating System) User awareness Maintenance
9 Selecting Automation package User friendly Popularity of a package Well designed screens, logically arranged functions with extensive help messages Minimal training Multi-user and unlimited user access Multilingual & Multimedia Support internationally known standards (MARC, AACR-2, Dublin core, Z.39 etc) Training and Support ( , Discussion Forums)
10 Modules Acquisition Cataloguing Circulation Serial Control Administration OPAC User Services SDI, CAS
11 Structure of Automated Library Acquisition LAN Cataloging Reference Circulation Database OPAC Serials Management Administration Other Services SDI, CAS
12 Functionalities of Acquisition Suggestions management Ordering, cancellation and reminders Receiving Budget Management Master file management such as currency table, vendors, publishers, etc
13 Functionalities of Cataloguing Creation, Storage, Retrieval and management of bibliographic records and indexes Import/Export facility
14 Functionalities of Circulation Issue, Return, Renewal of Documents Recall, Reservation, Reservation Cancellation Reminders (Manually, ) Reports Documents Issued/ Returned (Period, Subject, Doc type, etc.,) Popular Documents (Max. issued) Fine Amount Collected Fine Receipt
15 Functionalities of Serial Control Subscription of New Journals Renewal of Journals Invoice Processing Payments Receipts of New Issues Reminders for missing issues Browsing Issues Reports Generation
16 Functionalities of OPAC Simple & Advanced Searching Boolean search Field Based Searching (Author, Subject, Source, etc.,) Browsing Field Based Hierarchical Personalized OPAC (My OPAC) SDI, CAS, Reservation, DDS, Outstanding Doc s, Subject list, etc.,
17 Functionalities of Administration User ID & Encrypted Password Protection Module Level Security Budget Management Stock Verification Master file Updation Fixing Due dates, Overdue Charges etc. Eligibility Holiday Maintenance Feedback
18 Administration Various Reports New Additions, Catalogue (Main/Author/Title) Accession Register/Bibliography List of books by Author/Title/Publisher/Year Subject/Call Number (by any order) Books by Unique Titles, Frequently issued books Books by - Subject wise Frequently Accessed Books Books Issued/Returned/Reserved/Reminder Receipt for Fine Amount/Deposit/Loss of Book, etc List ( User/Publisher/Supplier/Departments) No-Due certificates Stock verification Report Budget Details, Orders Journal List ( Indian/Foreign/Payment/Gratis/Exchange) Journal Subscription /Order Report/Missing Issues
19 Technologies Check In/Out Bar Code System RFID System
20 Bar Coding Barcode Printer Labels (Numeric, Alphabetic, Alphanumeric) Barcode Scanner
21 RFID Technology RFID Tags Coupler (Reader) Gate Antenna Antenna (Stock Verification) Return Box
22 Workflow of RFID System
23 Comparison of RFID & Bar coding Visibility Read range RFID Works in any direction, does not require line of sight Between 4 and 80cm ( inches) using passive tags, up to 100 meters using active tags BAR Code Directional, requires line of sight Typically 15-30cm Read rate Up to 200 tags per second Limited to rate at which objects can be physically located in front of scanner Data storage Up to 4 KB using passive tags and 32KB using active tags None Durability Withstands harsh environments Prone to scratching and tearing Security Difficult to Replicate (95% security) Simple to Replicate
24 Advantages & Disadvantages of RFID Advantages Fast track Circulation Operation Self check In/Out by users Security Tag Life Shelf Management becomes easier Stock verification becomes Faster and Easier Disadvantages High Cost Removal of exposed tags by users Reader Collisions & Tag Collisions (techniques & algorithms to solve)
25 Packages Available for Automation Commercial Open Source Freeware Autolib Easylibsoft E-Granthalaya Gyanodaya Libra 2000 Librarian Library Manager Libsuite Libsys Nalanda NewGenLib NexLib Rovan LMS SLIM SOUL and many more!!!!! Emilda Glibms Java Book Catologging System Koha Mylibrarian (For Schools) OpenBiblio Open-ILS PhpMyLibrary FireFly WebLis
26 Koha Open source ILS Available at Mailing list at Available for Windows & Linux Easy to install and maintain A simple web based interface for Users and Library staff Search interface is easily customizable Complaint to all standards
27 SOUL (Software for University Libraries) Developed by INFLIBNET Windows based user friendly software Well designed screens, logically arranged functions with extensive help messages. Based on client server architecture Does not need extensive training Multi-user access Provides facility to create, view records in regional languages (multilingual) Supports internationally known standards CCF, AACR-2 etc. Nominal price (Includes Installation, onsite training, one year support, free future updates, multilingual software, manuals)
28 Libsuite Commercial Software developed by Soft-Aid Web enabled Runs on Windows platform Based on client server architecture Personalized OPAC Supports article indexing, CAS, SDI Powerful Search facilities Can attach digital documents (images, audio, video, etc)
29 Conclusion For the successful implementation of an integrated library system all key factors must be in place: support from administration, staff competence, consideration of user requirements, presence of the infrastructure (hardware, software, network), available data, excellent managerial skill from the coordinator of the project
30 Questions? Thank You! Fill Feedback forms
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