SHSD . Home Page. How to Add a Signature to Your . Staff . Working with Panels GroupWise Desktop Version Only

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1 SHSD Staff SHSD uses GrupWise fr . Staff can be accessed frm any netwrked cmputer in the district. There is a GupWise Client that has been installed n mst staff cmputers and is accessed by clicking n the GrupWise icn (blue wrld). GrupWise is als available thrugh the web by ging t https://webmail.sweethme.k12.r.us. Yur username and passwrd are the same as the username and passwrd that yu use t lg n t the Nvell server. Nte that bth versins f GrupWise have excellent help available in the Help files in the prgram. There are many "Hw D I" subjects available. Hme Page Wrking with Panels GrupWise Desktp Versin Only T add a panel, right click n Hme n the navigatin tlbar (far left) and click n Prperties Click the Display tab. Under View By chse Panels, Custmize Panels. Here yu can add panels, add items t panels, and change the rder f display items in the panels. T add a new panel, click n the list f available panels in the left, and click Add t the sectin n the right, depending upn if yu want it t display in clumn ne r clumn tw. Yu may click n Mve Up r Mve Dwn. Yu may als create a new panel here. Click New Panel and give it a name. I made ne called Inbx. Belw Chse Flder r Web Page, click n Change Flder. I clicked n my Mailbx and clicked OK. Click OK again and it shws up in yur display f available panels, which yu can then mve t ne f the clumns listed n the right. Click OK t indicate yu are finished wrking with panels, r Restre Defaults t reset back t the default view. Hw t Add a Signature t Yur T Add Yur Signature t Items Yu Send Web Versin In the GrupWise main windw, click "Optins" in upper right crner. Frm Cmpse tab, check Enable Signature". Type yur signature text in the bx. Click "Autmatically Add Signature" t have GrupWise add the signature when yu send the item. r Click "Prmpt Befre Adding Signature" t have GrupWise prmpt yu befre adding the signature when yu send the item. If yu select Cancel when prmpted fr yur signature, the message is sent withut yur signature. Click Save. When yu create a signature, GrupWise WebAccess stres it in yur GrupWise Mailbx at yur pst ffice. Whether yu lg in t yur Mailbx thrugh GrupWise WebAccess r anther versin f the GrupWise client, yu always have the same signature. T Add a Signature t Items Yu Send Desktp Versin T specify a general signature fr all items, click "Tls", "Optins", and duble-click "Envirnment". Click the "Signature" tab. Place a checkmark next t "Signature". Type the text yu want as a signature in the Signature bx. Click a signature ptin - "autmatically add" r "prmpt befre adding". Click "OK".

2 Wrking With GrupWise Attachments GrupWise Desktp Versin Sending Attachments: T add an attachment t yur message, create a new message then click the paperclip icn n yur tlbar, r press Ctrl+L, r click "File", "Attachments", "Attach Files". Navigate t the lcatin f the file yu wish t send and click "OK". Click "Send" t send yur . Receiving Attachments: If yu right muse click n the attachment, yu have several ptins: View attachment GrupWise will use its wn viewer t shw the attachment View in new windw GrupWise will use its wn viewer and shw the attachment in a new windw Open - GrupWise will try t pen the attachment with the prgram it s cnfigured t pen up by default. Open With GrupWise will allw yu t chse the prgram used t pen the attachment. Save As GrupWise will enable yu t save the attachment in the lcatin f yur chice. Print Print the attachment t yur printer f chice. GrupWise Web Versin Sending attachments: Click "New" and select "Mail". Address yur message and type the subject line and bdy f the message. Click the "Attachments" tab and click "Brwse" t navigate t the file yu wish t send. Click t select the file, and click "Open". It shuld nw shw up in the "Select File" windw. Click "Attach" t attach the file t yur message. The file yu attach shuld shw up directly under the Subject line f yur . Receiving attachments: View attachment GrupWise will use its wn viewer t shw the attachment Open - GrupWise will try t pen the attachment with the prgram it s cnfigured t pen up by default. Save As GrupWise will enable yu t save the attachment in the lcatin f yur chice. Print Print the attachment t yur printer f chice. Wrking With GrupWise Ntify Setting Ntify t Run Autmatically If yu wuld like t be ntified f upcming new mail r calendar events that have arrived, yu may cnfigure GrupWise's "Ntify" feature t start autmatically when yu run GrupWise. In GrupWise, click the "Tls" menu and chse "Optins". Duble-click "Envirnment" and place a checkmark next t "Launch Ntify at startup". Click "OK". This will launch Ntify the first time yu start GrupWise each day. If yu wuld like Ntify t start each time yu start yur cmputer, g t the Start menu n the Windws taskbar, and chse "Prgrams". Lk fr "Nvell GrupWise" and expand it t see "Ntify". Right-muse-click n the wrd "Ntify" and left click n "Cpy". On yur Windws Desktp, duble-click "My Cmputer". Duble-click n the "Lcal Disk (C:)" t pen it and dubleclick n the "Dcuments and Settings" flder t pen it. Lk fr the flder with yur Nvell netwrk lgin name n it and duble-click t pen it. Likewise, pen the flder named "Start Menu", then the "Prgrams" flder and lastly, the "Startup" flder. Right-muse-click and select "paste" frm the menu which appears. This puts GrupWise Ntify in yur Start up grup s that it will start every time yu start Windws. By default, Ntify will nly mnitr yur Mailbx. T change it t include yur calendar r ther flders, nce Ntify is running, right-muse-click n the Ntify icn in the bttm right f the Windws taskbar. It lks like a small glbe. Frm the menu which appears, click "Optins". On the right, yu can select as many flders as yu wuld like. On this screen, yu can als adjust the amunt f time the Ntificatin windw is displayed n yur screen. Fifteen secnds is the default, but yu might find yu'd like the windw t stay n yur screen a little lnger. If s, increase the setting in the "Shw Ntify dialg fr" 15 secnds t a higher number.

3 Wrking With GrupWise Appintments, Tasks, and Ntes GrupWise Desktp Versin T schedule an appintment fr ther users Click the "New Appt" icn, r click the "File" menu, "New", "Appintment" r press Ctrl-Shift-A. Chse the recipients, type a subject line, select the day and time. Type a nte in the message bdy if desired. Click "Pst" when finished. T schedule an appintment fr yurself [Psted Appintment] Click the drp-dwn arrw next t the "New Appt" icn and select "Psted Appintment". Type a subject line, select the day and time. Type a nte in the message bdy if desired. Click "Pst" when finished. Psted appintments are placed in yur Calendar n the date yu specified. They are nt placed in yur Mailbx r in any ther user's Mailbx. T schedule a reminder nte fr ther users Click the "File" menu, chse "New" and "Reminder Nte" r press Ctrl-Shift-R. Chse the recipients, type a subject line if desired, and select the date and time. Type a nte in the message bdy if desired. Click "Pst" when finished. T schedule a reminder nte fr yurself [Psted Reminder] Frm yur Calendar, pen a view with a Reminder Ntes List (fr example, the Day view). Duble-click a date n the calendar r duble-click an empty space in the Ntes sectin. Chse a date if necessary, type a subject line and the reminder nte. Click "Pst". Psted reminder ntes are placed in yur Calendar n the date yu specified. They are nt placed in yur Mailbx r in any ther user's Mailbx. T assign a task t ther users Click the "File" menu and chse "New" and "Task". Select recipients. Type the date yu want the task t begin and the date yu want the task t be cmpleted. Type a subject and chse the pririty. Type a descriptin f the task if desired. Click "Pst" when finished. T assign a task t yurself [Psted Task] In yur Calendar, pen a view with a Tasks List (fr example, the Day view), duble-click a date n the calendar, r dubleclick an empty space in the Tasks List. If yu chse t duble-click a date, make sure yu click the drp dwn arrw next t "New Task" and select "Psted Task". Type the date yu want the task t begin and the date yu want the task t be cmpleted. Type a subject and chse the pririty. Type a descriptin f the task if desired. Click "Pst" when finished. Psted tasks are placed in yur Calendar n the date yu specified. They are nt placed in yur Mailbx r in any ther user's Mailbx. GrupWise Web Access Versin Frm yur inbx, click the drp-dwn arrw next t "New" and chse ne f the fllwing: Appintment, Task, Reminder Nte, Psted Appintment, Psted Task, r Psted Reminder Nte. Fllw the instructins abve fr the apprpriate selectin, starting with filling in the infrmatin r chsing the date. Wrking With GrupWise Prxies Abut Prxy Use Prxy t manage anther user's Mailbx and Calendar. Prxy lets yu perfrm varius actins, such as reading, accepting, and declining items n behalf f anther user, within the restrictins the ther user sets. Tw steps must be cmpleted befre yu can act as smene's prxy. First, the persn fr whm yu will act as prxy must grant yu rights in the Access List in Optins. Secnd, yu must add that user's name t yur Prxy List s yu can access his r her Mailbx r Calendar. After these tw steps are cmplete, yu can pen yur Prxy List and click the name f the persn yu're prxying fr whenever yu need t manage his r her Mailbx r Calendar. Yu can als manage the schedules f users and resurces fr whm yu have prxy rights by using the Multi-User Calendar view. Assigning Prxy Rights t Anther User Use the Access List in Security Optins t give ther users rights t prxy fr yu. Yu can assign each user different rights t yur calendaring and messaging infrmatin. If yu want t let users view specific infrmatin abut yur appintments when they d a busy search n yur Calendar, give them Read access fr appintments.

4 The fllwing table describes the rights yu can grant t users. This Right Lets Yur Prxy D This Read Write Subscribe t My Alarms Subscribe t My Ntificatins Mdify Optins/Rules/Flders Read Items Marked Private Read items yu receive. Prxies cannt see yur Cntacts flder with this r any ther prxy right. Create and send items in yur name, including applying yur signature (if yu have ne defined). Assign categries t items, change the subject f items, and perfrm checklist ptins n items. Receive the same alarms yu receive. Receive ntificatin when yu receive items. Change the ptins in yur Mailbx. The prxy can edit any f yur Optins settings, including the access given t ther users. If the prxy als has Mail rights, he r she can create r mdify rules and flders. This right allws a prxy t add, delete, and mdify categries. Read the items yu marked Private. If yu dn't give a prxy Private rights, all items marked Private in yur Mailbx are hidden frm that prxy. Sharing Flders GrupWise Desktp Versin Creating a Shared Flder Click nce n Cabinet s it is highlighted. In the Flder List, click File, New, Flder. Select Shared flder, then click Next. Type a name and descriptin fr the new flder. Click Up, Dwn, Right, r Left t psitin the flder where yu want it in the Flder List, then click Next. In the Name field, start typing the name f the user. When the user s name appears in the field, click Add User t mve the user in t the Share List. Select the access ptins yu want fr the user. Repeat fr each user. When dne adding users, click Next. Specify the display settings fr the flder (mst users just take the default settings). When dne, click Finish. Accepting Shared Flders Click the Shared Flder Ntificatin in yur Mailbx. A screen appears, shwing the name f the flder yu have been granted rights t and the type f rights yu have been given. Click Next. The name f the flder is filled in by default. Make any desired changes t the name. Use the Up, Dwn, Left and Right buttns t select the flder s lcatin. Click Finish. Deleting a Shared Flder Right-click n the flder. Click Delete, then click Yes. Deleting a flder that is shared with yu just deletes the flder frm yur GrupWise Mailbx. All ther users are unaffected. Hwever, if yu are the ne wh shared the flder with thers, then deleting that flder remves it frm all ther users as well.

5 Creating a Vacatin Rule Click Tls, Vacatin Rule. Select whether yu want t activate the rule. Type a subject fr the autmatic reply. Subjects appear in parentheses after the riginal message subject in the reply. Fr example, if the subject was Out f Office reply and the message Budget mnitring was sent t yu, the Aut Reply feature returns the subject Re: Budget mnitring (Out f Office reply). Type the message that yu want t appear in the autmatic reply. Select whether yu want t reply t s frm utside yu internal netwrk. Specify the dates when the rule will g int effect and when it will end. Click Save. Rules that trigger a reply (such as this vacatin rule) keep a recrd f wh a reply has been sent t, and make sure that a reply is sent nly nce t that user. Assigning A Categry (different clrs) t Any Item Type T assign a categry t a message, appintment, task, nte r cntact: Right-click n the item. Click Categries. Click a categry in the drp-dwn list. r If the categry yu want isn t listed, click Mre t display the Edit Categries dialg bx, select the categry, then click OK. T assign a categry t an address bk entry: Open a persnal address bk. Lcate the user yu want. Right-click the user. Click Details, the click Categries. Click a categry in the menu, then click OK. T add a new categry: Click Actins, Categries, Mre, t display the Edit Categries dialg bx. Type the categry name in the New Categry field at the bttm f the Edit Categries dialg bx. Click Add. The Add buttn becmes active when yu begin typing a categry name. T assign a clr t a categry, select the categry name in the list, then select the text and backgrund clrs. Click OK t save the new categry.

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