Writing Business Letters

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1 Business Letters 1) Applications: g.5.3 Write letters that state the purpose, make requests, or give compliments and use business letter format. Lesson objectives Teachers' notes AutoSave 1

2 Subject: Topic: Grade: Prior knowledge: Business Letter 5 Friendly Letters Lesson notes: Created by: School: School District: Karen Ross Nashport Elementary School Tri Valley Local School District e mail: Date created: March 2010 Related notebooks: Business Letter Parts Business Letter Types Addressing Envelopes Lesson objectives Teachers' notes AutoSave 2

3 Business Letters AutoSave 3

4 a Business Letter a Business Letter Use the writing process when you write a business letter. Prewriting Revising Publishing Editing AutoSave 4

5 Prewriting Determine who should receive the letter locate the address gather all the needed information use a graphic organizer AutoSave 5

6 Write a first draft put your ideas into sentences and paragraphs use simple, precise words keep your paragraphs short AutoSave 6

7 Revising Revise your letter to make it better. Improve what you have written. reread your first draft check to see that you included all facts needed check to make sure you included any information needed place your sentences in the best order check to make sure the reader will understand what you are trying to communicate AutoSave 7

8 Editing Reread your letter to check for any errors. make sure you included all business letter parts Heading Inside Address Salutation or Greeting Body Closing Signature check for spelling errors check for grammar errors check to make sure you have the correct name and address be very neat (your writing must be legible if handwritten) you may want to use the checklist on the next page AutoSave 8

9 Checklist for Business Letter The heading has author's name, title, street address, city, state, and zip code. The letter has a date. The inside address contains the name, street address, city, state, and zip code of the person to whom you are writing. The letter contains a salutation greeting followed by a colon :. The body of the letter focuses on the topic and the purpose for writing is clear. The author writes appropriately for the audience. The author uses a variety of sentences simple and complex and vocabulary. The author groups related ideas into paragraphs. The author maintains a consistent focus throughout the letter. The letter has a closing followed by a comma. The letter contains the author s signature and is followed by their printed name. The author writes in correct business letter format. The author writes legibly, spacing letters, words and sentences. The author uses parts of speech correctly. The author uses correct punctuation and capitalization. The author spells words correctly. The author follows the writing process prewriting, drafting, revising, editing, publishing. AutoSave 9

10 Publishing Write a final draft of your business letter. You may hand write the letter; however, you must make sure that your writing is neat and clearly legible. If you use a word processing program on a computer, you may find templates to make the writing easier. (With Microsoft Word, the Letter Wizard helps you create a nice looking letter). AutoSave 10

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