Information Handbook Buncombe County Special Olympics Spring Games Thursday, May 5, 2016 Rain Date: Friday, May 6, 2016

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1 Information Handbook Buncombe County Special Olympics Spring Games Thursday, May 5, 2016 Rain Date: Friday, May 6, 2016

2 Handbook Guide to the Games and Forms Contact Information...2 Important Reminders NEW INFORMATION Schedule of Events...7 Meter Conversions...8 Application/Participation Form...9 Release Form...10 Opening Ceremonies Nomination...11 Times & Distances Records Time entry form: Traditional...12 Time entry form: Wheelchair...13 Time entry form: Developmental...14 Time entry form: Motor Activity Games...15 T-Shirt Order Forms Athlete...16 Teacher/Volunteer...17 Family...18 Lunch Order...19 Forms Checklist...20 Spring Games Time Line...21 Buncombe County Spring Games Handbook 1

3 Welcome! Thanks to each of you for all the hard work you put into this year s games. This year will be another great Spring Games for the athletes of Buncombe County. Please feel free to contact us with any questions or concerns. The Buncombe County Spring Games would not be possible without the sponsorship and support of the Buncombe County Recreation Services Inclement Weather Date Inclement weather date for this year s Spring Games will be Friday, May 6, To find out if the Spring Games on May 5, 2016 is postponed due to weather call (828) A recorded message will be available by 7:30 a.m. Please submit your address so that reminders and information about other sports that your athletes might be interested in can be sent. questions and suggestions to Contact Information and Office Address The Buncombe County Special Olympics office address is: 67 Haywood St, Asheville, NC We are located in the Administrative offices of the Pack Memorial Library in downtown Asheville. The office phone number (828) and the fax number (828) Our in office availability is limited; please contact us in advance of visiting the office to ensure that someone is available. Buncombe County Spring Games Handbook 2

4 Important Reminders DATE Thursday May 5, 2016 Rain Date: Friday, May 6, 2016 TIME 8:15-8:45 a.m. Arrival 9:00 a.m. Line up at designated place on visitors side of field 9:15 a.m. Opening Ceremonies 10:00 a.m. Competition (See Attached Schedule) pg. 7 11:30 Lunch 1:30-2:00 p.m. Departure LOCATION TC Roberson High School Football Field ENTRY FORMS Entry forms are due by 4:00 p.m. FRIDAY FEBRUARY 26 TH, If forms are not received by this date, you will not be allowed to participate. If you require assistance in meeting the deadline please contact me. No forms will be accepted after the deadline. Be sure all information is accurate and complete. Remember to enter measurements in METERS. Forms will be returned if not filled out correctly. ENTRY FORMS CAN BE FAXED TO (828) or ed to Each athlete can enter up to 2 events. Only those competing in a relay may enter 3 events. Please remember that athletes should compete in events that exhibit their maximum potential. Be sure your athletes are competing in events that are challenging. Please have athletes stay in their categories, Developmental, Traditional, Lead up and Wheel Chair - NO CROSSOVERS will be accepted. In case of crossover, the event on highest level will be accepted and the lowest one removed. NO EXCEPTIONS. Forms are located in the back section of this handbook. Make photocopies for your records as needed; always keep copies for your records. Please remember to print. Buncombe County Spring Games Handbook 3

5 ATHLETE PARTICIPATION FORMS/PHYSICAL All forms and physicals are due by FRIDAY, FEBRUARY 26 TH, Complete all information blanks and sign and date the forms. ATHLETES MAY NOT ENTER ANY EVENT THE DAY OF SPRING GAMES. TRAINING Training is very important and you can start anytime! Every athlete competing must be actively training for at least eight weeks prior to the event. Please be sure that all athletes know the proper way to participate in their events. The shot put has been added this year for athletes age 12 and older. Proper technique is a must in this sport. The Adapted P.E. teacher or PE Teacher in your school may be able to assist the classes with training. This will help to make sure that all entry forms are completed correctly using meters not inches or feet*. It is the responsibility of the teacher to ensure that all entry forms are accurate and submitted by FRIDAY, FEBRUARY 26 TH, * Feet to meter conversion sheet is provided. T SHIRT ORDER Please turn in all t-shirt order forms for athletes no later than THURSDAY, JANUARY 29 TH, Shirts for teachers and volunteers will be provided free of charge. Family members may purchase a t-shirt for $15.00 each. Shirt orders for teachers, volunteers and family members must be turned in no later than THURSDAY, APRIL 7 TH, Payments must be submitted with family order t-shirts at the time of submission. All shirts will have the same design. Please check sizes when picking up shirts. No exchanges after shirts are picked up will be permitted. If you are not sure of a size, order a size up. Forms are located in the back section of the handbook. Keep a copy for your records. Please make checks payable to: Buncombe County Special Olympics TRACK & FIELD FORMS The forms required for each Track and Field athlete are located in the back section of this handbook. Please make sure that you record the required time and distances for each event that the athlete is entering. Please make sure that a form is turned in for each athlete. Make sure on the day of the event that the ATHLETE tag is in place with their events ON THE BACK of their T-Shirt. No Tag - No event. Keep a copy of all forms for your records. FINAL INFORMATION PACKETS & T SHIRT PICK UP This year you will be able to pick up your Tee-Shirts and packages at your district library. Please check page 6 for time and location of pick-up. If you cannot pick up please have someone available to do so. If arrangements need to be made to pick up on another date and at a different library please feel free to contact US. Buncombe County Spring Games Handbook 4

6 Things to remember for Spring Games 2016 NEW FOR 2016: T-Shirt orders will be due early this year in an effort to have a more accurate count of sizes. Athlete T-Shirt orders must be submitted by January 29, All other T-Shirt orders must be submitted by April 7 th, All paper work is due to Buncombe County Special Olympics by FEBRUARY 26 TH, Forms may be e- mailed to: or faxed to If you wish to use postal mail, please send to: Buncombe County Special Olympics Attn: Recreation Services 67 Haywood St. Asheville, NC NO crossovers will be allowed this year. With the exception of a relay, all the events entered must be on the same event page. If a crossover has been entered the highest level will be accepted and the lowest dropped. Please encourage your athletes to try their best. Check the dates that we will be at the library in your school district to pass out T-Shirts and information packages Remember that Softball Throw, Shot-Put and all jump events are open pit format. That means that I will send you the ribbons for the event. ALL OTHER EVENTS need to pick up their ribbons right after the race. This is the teacher s and the athlete s buddy responsibility. Please see all of the other sports that Special Olympics hosts throughout the year for athletes eight years of age and up. Please any questions, comments or concerns that you might have for this year games. We are always looking for ways to improve the process. Buncombe County Spring Games Handbook 5

7 Pick up Dates, Times for T-Shirts and Game Day Packets For the 2016 season either a volunteer will be at each school district s library with t- shirts and packages. With the help of the Buncombe County Library System, we will be in each school district library for two afternoons. If you are unable to attend during one of these designated pick up times, please to make other arrangements. Pick Up Times will be 2:30 PM 4:30 PM APRIL 21 st & 22 nd 2016 LEICESTER LIBRARY ENKA LIBRARY APRIL 25 TH & 26 th 2016 SKYLAND LIBRARY FAIRVIEW LIBRARY BLACK MOUNTAIN LIBRARY APRIL 28 TH & 29 th 2016 WEAVERVILLE LIBRARY NORTH ASHEVILLE LIBRARY APRIL 21 ST THROUGH 29 TH 2016 PACK MEMORIAL LIBRARY (ASHEVILLE CITY SCHOOLS AND ALL INDEPENDENTS ATHLETES) Buncombe County Spring Games Handbook 6

8 TRADITIONAL Schedule of Track and Field Events WHEELCHAIR & LEAD- UP 4 X 100 Relay Softball Throw DEVELOPMENTAL 10 Meter Assisted Walk* MOTOR ACTIVITY GAMES 10:00a.m. 11:30 a.m. Bean Bag Toss 100 Meter Walk Standing Long Jump 25 Meter Walk Ball w/ramp 100 Meter Run 25 Meter Wheelchair Tennis Ball Throw 400 Meter Dash Running Long Jump Shot Put 25 Meter Motorized Wheelchair 50 Meter Walk 50 Meter Dash 10 Meter Wheelchair Ball Roll Ball Roll w/switch Tennis Ball w/switch *An Assisted Walk means the athlete may use some form of prompting in order to traverse the distance, but should not be helped with actual forward motion. ATHLETES THAT ARE IN a Traditional event cannot be entered in Lead-up or Development events. The lowest event will be dropped. ATHLETES MAY ENTER TWO (2) EVENTS PLUS ONE (1) RELAY Encourage your athletes to GRADUATE to more demanding events! NO CROSSOVER S WILL BE ALLOWED Event Time Location 4 x 100 meter relay 10:00 Home side of the track end of the straightaway 400 meter dash 10:30 Home side of the track end of the straightaway 50 meter dash 10:50 Home side of the track start of the straightaway 100 meter walk 10:50 Visitor side of the track start of the straightaway 50 meter walk 11:20 Home side of the track start of the straightaway 100 meter run 11:20 Visitor side of the track start of the straightaway 25 meter walk 11:45 Home side of the track start of the straightaway All events will be held in order of the youngest age grouping to the oldest. Developmental events will be staged in the turn on the flagpole side of the track. 25 and 50 meter events will start on the home straightaway. 100 meter events will start on the visitor straightaway. Field events will be held in an open pit format; athletes have until 11:15 a.m. to complete their attempts. A sign in area will be set up near each starting line. Check in will begin 15 minutes in advance of the start. Call for events will be made over the Public Address System (PA), and the schedule will be posted in several locations around the stadium. Buncombe County Spring Games Handbook 7

9 Feet to Meter Conversions For High Jump, Broad Jump, Shot-Put & Softball Throw Ft. in. Meters Ft. In. Meters Ft. In. Meters Ft. In. Meters For distances of over 100 feet, separate the distances and then add the meters to get the proper total in meters. Example: Softball Throw 172 ft. 6 in. Softball Throw 312 ft. 4 in. 100 = meters 300 = meters 72 = meters 12 = 3.65 meters 6 =.15 meters 4 =.10 meters = meters = meters METER CONVERSIONS Buncombe County Spring Games Handbook 8

10 Buncombe County Spring Games Handbook 9

11 Buncombe County Spring Games Handbook 10

12 Opening Ceremonies Nomination Form Deadline to submit this form is March 11 th, 2016 Please nominate an Athlete to participate in Opening Ceremonies. Lighting of the TORCH (Must be a Senior) Name (PLEASE PRINT) School National Anthem Name (PLEASE PRINT) School Pledge of Allegiance Name (PLEASE PRINT) School Special Olympic Oath Name (PLEASE PRINT) School Address * All selections will be chosen in a random drawing by a Recreation Services staff member. The drawings will be held at the Administrative office. Participants chosen will be announced via by April 11, Buncombe County Spring Games Handbook 11

13 Special Olympics Track & Field Traditional Events SCHOOL PHONE TEACHER REP DISTANCES MUST BE IN METERS NOT FEET & INCHES. TIMES SHOULD BE TO THE HUNDREDTH OF A SECOND (Example: 1:34.29) 2 Events per Athlete (Please photocopy this page if you have more athletes.) ATHLETE S FULL NAME (NO NICKNAMES) Please PRINT DATE OF BIRTH AGE SEX 4 x 100 Relay (Timed in minutes & seconds) 100 Meter Walk 100 Meter Run 400 Meter Dash Running Long Jump Shot Put (You must be 12 years of age or older to participate in the shot put.) Send to: Buncombe County Special Olympics Recreation Services 67 Haywood Street Asheville NC FAX: (828) Buncombe County Spring Games Handbook OR 12

14 Special Olympics Track & Field Wheelchair & Lead-Up Events SCHOOL PHONE TEACHER REP DISTANCES MUST BE IN METERS NOT FEET & INCHES. TIMES SHOULD BE TO THE HUNDREDTH OF A SECOND (Example: 1:34.29) 2 Events per Athlete (Please photocopy this page if you have more athletes.) ATHLETE S FULL NAME (NO NICKNAMES) Please PRINT DATE OF BIRTH AGE SEX Softball Throw Standing Long Jump 25 Meter Wheelchair 25 Meter Wheelchair Motorized 50 Meter Walk 50 Meter Dash Send to: Buncombe County Special Olympics Special Olympics Track & Field Recreation Services 67 Haywood St Asheville NC FAX: (828) OR Buncombe County Spring Games Handbook 13

15 Developmental Events SCHOOL PHONE TEACHER REP DISTANCES MUST BE IN METERS NOT FEET & INCHES. TIMES SHOULD BE TO THE HUNDREDTH OF A SECOND (Example: 1:34.29) 2 Events per Athlete (Please photocopy this page if you have more athletes.) ATHLETE S FULL NAME (NO NICKNAMES) Please PRINT DATE OF BIRTH AGE SEX 10 Meter Assisted Walk 25 Meter Walk Tennis Ball Throw 10 Meter Wheelchair Send to: Buncombe County Special Olympics Recreation Services 67 Haywood St. Special Olympics Track & Field Motor Activity Games Asheville NC FAX: (828) OR Buncombe County Spring Games Handbook 14

16 SCHOOL PHONE TEACHER REP Please check which event athlete will enter. No times or distances required These Events will be held from 10:00 a.m. 11:30 a.m. ATHLETE S FULL NAME (NO NICKNAMES) Please PRINT DATE OF BIRTH AGE SEX Bean Bag Toss Ball W/Ramp Ball Roll Tennis Ball w/switch Ball Roll w/switch Send to: Buncombe County Special Olympics Recreation Services 67 Haywood St. Asheville NC FAX: (828) OR Buncombe County Spring Games Handbook 15

17 Buncombe County Spring Games 2016 Athlete T-Shirts Ordering Forms and Instructions *Athlete s T-Shirts are provided at no charge for each athlete participating in the games. Only athletes listed will receive shirts this year for free. Contact me if you have questions Instructions: Please enter the number of shirts you will need for size listed. It will be your responsibility to keep track of the size ordered for each Athlete. T-Shirt orders must be submitted by January 29 th, Athlete Order Form SCHOOL: PHONE: Spring Games 2016 T-Shirt Order TEACHER REP: FAX: Y-SM Y-MED Y-LG A-SM A-MED A-LG A-XL A-2XL A-3XL Buncombe County Spring Games Handbook 16

18 Buncombe County Spring Games 2016 TEACHERS-VOLUNTEERS ORDER FORMS AND INSTRUCTIONS Teacher/Family/Volunteer T-shirts are $12.00 each; payment must be included with the School t-shirt order. T-shirts are *Teacher s and volunteer s T-shirts are provided at no charge. Instructions: Please enter the number of shirts you will need for size listed. It will be your responsibility to keep track of the size for each shirt ordered. T-Shirt orders and money must be submitted by April 7 th, Teacher/Family/Volunteer Order Form SCHOOL: PHONE: Spring Games 2016 T-Shirt Order TEACHER REP: FAX: Y-SM Y-MED Y-LG A-SM A-MED A-LG A-XL A-2XL A-3XL Buncombe County Spring Games Handbook 17

19 Buncombe County Spring Games 2016 TEACHERS-FAMILY-VOLUNTEERS ORDER FORMS AND INSTRUCTIONS Teacher/Family/Volunteer T-shirts are $12.00 each; payment must be included with the School t-shirt order. T-shirts are Make checks payable to: Buncombe County Special Olympics Instructions: Please enter the number of shirts you will need for size listed. It will be your responsibility to keep track of the size for each shirt ordered. T-Shirt orders and money must be submitted by April 7 th, Teacher/Family/Volunteer Order Form SCHOOL: PHONE: Spring Games 2016 T-Shirt Order TEACHER REP: FAX: Y-SM Y-MED Y-LG A-SM A-MED A-LG A-XL A-2XL A-3XL Buncombe County Spring Games Handbook 18

20 Buncombe County Spring Games 2016 Lunch Ticket School Teacher Rep. Teacher Cell Phone (Day of Event) Number of Athletes Number of Teachers Number of Student Volunteers (Number of students you are bringing to help with your group of Athletes) Total Lunches Requested ALL lunches may be picked up beginning at 11:30 a.m. You will need to present your lunch ticket in order to pick up your lunches. Double check your lunches before leaving. Due to time constraints we are not able to separate lunches by grades within the school group. Changes to lunch number request need to be submitted in writing (fax) no later than Noon on FRIDAY, April 15, We will not be able to make changes to the counts after this date. Trash bags will be distributed with each lunch order. Please be responsible and collect your trash and drop off at the entry to the fields for clean up at end of day. Buncombe County Spring Games Handbook 19

21 Forms Checklist REMEMBER: If an athlete s paperwork is not complete he/she will not be able to participate in the Spring Games. NO WALK ONS THE DAY OF EVENT Medical Information & Forms Application For Participation In Special Olympic Form Official Special Olympic Release Form Opening Ceremonies Nomination Times & Distances Records T-Shirt Order Forms (Athlete/Family/Volunteer) Lunch Order Form Forms can be faxed to: Or ed to: US Postal Service Mail to or dropped off at: Buncombe County Special Olympics Recreation Services 67 Haywood St. Asheville, NC Buncombe County Spring Games Handbook 20

22 SPRING GAMES 2016 TIME LINE October 1 st, 2015 Begin checking on Athlete Participation Forms and Parent Release (Due no later than February 26 th, 2016) October February Have athletes practice their skills and begin recording stats *January 29 th, 2016 Athlete T-Shirt Orders must be submitted February 26 th, 2016 April 7 th, 2016 ALL Forms must be submitted Teacher, volunteer, and family T-Shirt orders must be submitted. Family T-Shirts may be purchased for $12.00 each shirt. April 15 th, 2016 LAST DAY to submit any changes for Spring Games Day Events (including: lunch counts & Additional T-Shirts) Buncombe County Spring Games Handbook 21

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