EasyInput a more effective user work due to integration of SAP and MS Excel. Product presentation

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1 EasyInput a more effective user work due to integration of SAP and MS Excel Product presentation

2 BCC EXTRA EasyInput is one of the products from the BCC EXTRA offering. BCC EXTRA is a set of unique products allowing you to boost the effectiveness of the use of SAP systems at low cost. These are functionalities developed in-house by BCC, enhancing the SAP system standard, and the tools facilitating the SAP system implementation and development. We build EXTRA products based on a many-year implementation experience gained while working for different customers from Poland and abroad. After being sold, the EXTRA products developed in the SAP technology may be adjusted and developed in a similar way as other SAP standard functionalities. More BCC EXTRA products at:

3 Solution Summary EasyInput allows performing SAP transactions / functions on the base of data stored in MS Excel files. With one button click one can create thousands of master data records, postings or purchase order documents. EasyInput has also the functionality to read data from SAP transactions / functions. Easy Input can replace the standard SAP migration framework (LSMW) and sometimes replace the SAP GUI itself.

4 What needs are addressed by the product? When migrating data to a SAP system, various tools can be used. All the standard ones are not user friendly and require technical knowledge. Excel data is usually not connected on-line with a SAP System (one can download report to MS Excel, or save excel data e.g. as a comma separated text file and than upload it to SAP). RESULTS: Although huge amount of data are stored and processed in MS Excel, there is no easy integration between Excel and SAP systems.

5 Problem Solution EasyInput facilitates data migration providing user friendly interface, allowing processing remotely SAP transactions or predefined Business Functions from MS Excel. Both MS Excel file preparation and data upload and problem resolution can be performed by business users. EasyInput breaks the barrier between MS Excel and an SAP system and allows on-line connection Our proposal: The use of the universal, already tested solution developed by BCC, with customizable and user-friendly interface

6 EasyInput Features User friendly interface to upload/download data to/form an SAP system (ERP/ CRM/ SRM/ etc.) using remote SAP transaction processing (batch input) directly from MS Excel Easy and quick interface to record a transaction scripts and prepare automatically the structure of the Excel file for data exchange with SAP. Multilanguage support (English/ German/ Polish version delivered, the user can prepare translation to other languages) On line help in English and Polish delivered

7 EasyInput Features Possibility to work with complex SAP transactions in various technical modes (Batch Input, or without Batch input mode; with or without full use of SAP GUI) Possibility to use methods of predefined by SAP in Business API (BAPI) Possibility to use MS Excel formulas to create conditions used in scripts. Automatic data recognition (header/ line items) based on the defined script rules Automatic data processing (loops over line items) based on simple script level assignments (without any coding)

8 EasyInput Features To upload data the user does not have to change anything on the SAP system side. All the preparation are done with the MS Excel based EasyInput tool. No settings transporting required. The only additional authorizations required concern remote sap function call (RFC) and transaction to record scripts (Transaction recorder SHDB or BAPI Explorer) The tool has it s trial version, that allows checking it s functionality for a limited period.

9 Possible Usage of EasyInput Data migration (master data, transaction data) to an SAP system Easy remote transaction processing (using MS Excel interface instead of SAP GUI system) Retrieving SAP data into MS Excel (e.g. to process it later in MS Excel)

10 EasyInput Overview User friendly interface to upload data to an SAP system (ERP/ CRM/ SRM/ etc.) using remote SAP transaction processing (batch input)

11 EasyInput Overview Example of use Posting in Financials Data entry spreadsheet one can enter many billing documents

12 EasyInput Overview Example of use Posting in Financials Standard F4 value help integration

13 EasyInput Overview Example of use Posting in Financials Standard F4 value help integration

14 EasyInput Overview Example of use Posting in Financials User friendly interface with additional MS ribbon

15 EasyInput Overview Example of use Posting in Financials Test mode with comprehensible error analyze

16 EasyInput Overview Example of use Posting in Financials Actual mode with data backup, error messaging and document number retrieving

17 EasyInput Overview Example of use Posting in Financials Actual mode with data backup, error messaging and document number retrieving

18 Przegląd EasyInput Example of use Posting in Financials All documents processing, only new documents processing or only those that were not correctly processed last time (errors)

19 EasyInput Overview Configuration based on scripts recorded in SAP and uploaded into an EasyInput Workbook or created automatically for BAPI methods User friendly ribbon, to perform main EasyInput actions

20 EasyInput Overview Additional configuration settings are performed on a separate worksheet.

21 EasyInput Overview The product is delivered with embedded user s manual

22 Constraints Some Enjoy transactions are difficult to record (ME51N as an example) but there exist BAPI methods for such transactions ALV lists within transactions cannot be read with the EasyInput tool SAP GUI and MS Excel installation on the user s computer is required

23 Product Content The license to use EasyInput Transport request files to be imported by the administrators to client s SAP systems together with the installation instruction. User installation files (to be installed on the user computer) together with script examples (e.g.: FI document posting, purchase order creation, etc). Instructions Administrator s manual User s manual

24 Business Benefits EasyInput allows quicker and error safer data migration (errors are directly assigned to the wrong data, much simpler operation than standard LSMW SAP GUI tool) EasyInput has intuitive interface for remote batch transaction/ function processing (gathering data in MS Excel and processing from time to time) EasyInput is a ready-to-use product which can bring benefits at once after installing it. EasyInput is prepared entirely in reserved for BCC namespace, and because of this it will not influence any data and programs present into SAP systems.

25 Technical information You can start using the product just after the installation. From the technical point of view, the product consist of two parts: an SAP system extension written in ABAP language. an MS Excel add-on and MS Excel template. EasyInput is designed for SAP ERP system version 6.00 or higher and MS Excel 2007 or higher.

26 Customer Product selection on BCC Internet pages Acceptance of the license agreement (trial), downloading the trial version files, and ordering a license key for the trial version. Installation of the trial version (trial) in the test system and entering the license keys given by BCC. Product tests. Suitability analysis. Product purchase BCC BCC generates and sends the license key for the trial version Choice: to buy? YES Ordering the full product version via a BCC Internet page. Payment for a full version of the product according to a pro-forma invoice. Installation of the full version of the product in SAP systems and the use according to administrator s/user s manuals. BCC sends a pro-forma invoice BCC sends a full version of the product and an invoice

27 Free trial version Order online Other BCC EXTRA products

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