Web 成績登録システム利用の手引き ( 改訂版 )

Transcription

1 Web 成績登録システム利用の手引き ( 改訂版 ) Manual for the Online Entry of Grades revised edition 大阪国際大学 大阪国際大学短期大学部

2 2008 年 5 月 1 日改訂

3 Outline of Procedures for the Web Entry of Grades 1 Go to the OIU web page at (P.1~6) Select 大阪国際大学 or 大阪国際大学短期大学部 from the top of the screen Select 学務部 from the menu at the lower left of the window Select Web 成績登録システム Read the privacy protection guidelines and agree by clicking on the はい button Campusmate J Log in to Web 成績登録システム Enter your Active Mail I D and password and click on the login ログイン button. 2 3 Instructor Menu Window 教員メニュー (P.7) Select Enter Grades 成績登録 講義選択 Window(P.8) This shows the subjects taught by the instructor. Check the appropriate box to have names in English Grade Entry Window 成績登録 (P.9~10) Enter the grades in the 評価 column, checking student number and name. For grades of 1, check the 再試欄 box to offer students a retest. Error Check エラーチェック Window(P.11~12) Flags errors and gives warnings about the 5 level grading system. If there are no errors click on 提出 to submit the grades(p.14) 一時保存 Save (P. 11) Save files before and after error checking Until the submit 提出 button is clicked, entries can be corrected any number of times. If errors are indicated, please check and correct these(p. 12~13) 7 Grade Entry Check 成績登録確認 (P.14) Check to confirm grades are correctly entered To enter other grades after you have saved Click on Return to Table of Classes 講義一覧に戻る Class Selection window(p.15~16) Grades will be marked as completed 提出済 Press the Print 印刷 button to print a hard copy Print hard copy and stamp or sign(p.17) Part-time teachers please use the addressed envelopes provided. If you are offering a retest 再試有 please refer to pages 18~31 Submit the Retest Form to the academic office. Please Note This online grade entry system is for OIU faculty students only and should not be used for students of the School of Japanese Studies for Foreign students, students auditing, Consortium Osaka or College Network courses, students from other campuses or graduate students. These grades should be submitted as directed by the Campus Center.

4 Printing and Downloading of Class Rolls 1 Go to the OIU web page at (Pages1~6) Select 大阪国際大学 or 大阪国際大学短期大学部 from the top of the screen Select 学務部 from the menu at the lower left of the window Select Web 成績登録システム Read the privacy protection guidelines and agree by clicking on the はい button Campusmate J Log in to Web 成績登録システム Enter your Active Mail I D and password and click on the ログイン button. 2 Instructor Menu 教員メニュー (P.32) Select 受講者名簿 to get class lists 3 Class Selection Window 講義選択 (P.33) Show the subject and name of the instructor 4 Press the Print 印刷 button for output (P.33~35) Print 印刷 for a paper copy or to save as PDF. For Names in English - please check this box to view student names in Roman script. 5 CSVDownload (P.36~37) Class lists can be saved in CSV format for conversion to MS Excel files. Please Note This online grade entry system is for OIU faculty students only and should not be used for students of the School of Japanese Studies for Foreign students, students auditing, Consortium Osaka or College Network courses, students from other campuses or graduate students. These grades should be submitted as directed by the Campus Center.

5 Using the System for Online Entry of Grades Launching a Web Browser Start Windows and launch Internet Explorer by double-clicking on the icon on the desktop. 1Internet Explorer 2Start Menu Or 2 go to the Start menu and click on Internet Explorer 3. 3 If using a browser other than Internet Explorer, such as Firefox or Opera, please launch it. Please note that this manual covers only the Windows operating system. If you have browser problems, please try using Internet Explorer 5.5 or higher

6 Ｗｅｂ成績登録画面の表示 Enter the URL of the OIU website in the address bar of the browser as shown ①アドレスバー At the top of the OIU top page window, click on ② 大阪国際大学 or 大阪国際大学短期大学部 学務部のページ ② 学務部 OfficePage Page OIU Top Click on 大阪国際大学 or 大阪国際大学短期大学部 学務部 をクリック Click on 学務部 Click on 学務部 ③ -2-

7 Click on Web 成績登録システム - 3 -

8 Online Grade Entry Guidelines Click on はい To accept the guidelines for web grade entry, click on はい. These guidelines ask you to take care that grades and class lists do not get lost or into the wrong hands. In particular instructors are asked to avoid entering grades in Internet cafes, to using computers with file-sharing software such as Winny installed, not to leave computers with grade data unattended, and to use up-to-date antivirus software

9 Turning Off Pop-Up Window Blocking 1 Windows XP Service Pack 2 (SP2) 1.Checking the Version of Windows XP 1.Select the My Computer icon on your desktop, right-click on it and open Properties プロパティ 2.Select General 全般 and note if Service Pack 2 is displayed. If Windows XP SP2 has been installed, then pop-up window blocking is turned on by default. In this case, the grade entry screens may not be properly displayed and it may be necessary to temporarily disable pop-up blocking as explained below. 2.Turning off Pop-blocking in Windows XP SP2 While holding down the Control [Ctrl] key on your keyboard, click on the login ログイン button and pop-up blocking will be temporarily disabled. If the Google Toolbar is installed pop-up blocking is enabled; therefore click on the button that says Number Blocked: ブロック数 : Pop-up blocking will now be disabled. For the Yahoo and MSN toolbars, check the support sections of the Yahoo and MSN websites for details of how to turn off pop-up blocking. In Apple Safari, pop-up window blocking can be turned off by selecting Block Pop-up Windows from the Safari menu so that the check mark disappears or by selecting Preferences from the Safari menu, clicking on the Security tab and unchecking the Block Pop-up Windows box

10 Online Grade Entry Login Window Enter your Active Mail User ID and password and click on the ログイン button. Users of the Yahoo Toolbar may get the message Runtime Error and find that the login dialog fails to appear. If this occurs, please uninstall the Yahoo Toolbar

11 Instructor Menu 教員メニュー Click on 成績登録 Please click on Grade Entry 成績登録 Time Out If no changes are made to the online grade entry page for 15 minutes, the screen below will appear, indicating a time out. Close this error window by clicking Close 閉じる and log in again. Error Window - 7 -

12 Grade Entry 成績登録 (Class Selection 講義選択 ) Click 1 選択 to select In the Grade Entry (Class Selection) window instructors can see a list of the classes that they are responsible for. 1 Click the 選択 button to enter grades. 2 Here you can view the status of the entries: 未入力 :No grades yet entered. 保存中 :Saved - Grades entered and saved but not yet submitted. 提出済 :Grade entry complete and submitted. 3 Each class list window is limited to a minimum of 25 names. The number of names per page can be increased by typing the desired number in the box. 4 For Names in English - please check this box to view student names in Roman script

13 Grade Entry Window Enter grades for individual students grades in the 評価 column using the 5 level grading system. Grades entered are limited to K ( 1) 9 ( 2) Navigate using Enter Tab keys. 1 If 0 is entered, it will automatically converted to K 2 A grade of 9 is limited to graduation research, career development programs, etc - 9 -

14 2 Where the class roll takes more than one page, use the previous page, 前ページ and Next Page 次ページ buttons to move around. 3 When the grade is 1 and a retest is offered, check the retest 再試 box( ) 個別付与 Individual selection 一括付与 Select all (in group) 一括削除 Erase all (in group) Instructors are required to offer retests to 4th year university and 2 nd year junior college students with a failing grade of 1. 4 Notes made in the comments column 備考欄 are not submitted by the software, so these must be submitted in writing. It may happen that a student has registered for the class outside the official registration period. In this case 追加 will be shown in the comments column as shown above. Similarly if a student has been deleted from the roll, (s)he will be marked as 削除 It is not possible to make entries in these rows

15 Saving the Grades 一時保存 Click Click on the Save button 一時保存 to save the grades entered. Grades should also be saved after any corrections are made. Error Checking of Grades 成績登録エラーチェック Click Clicking on the Error Check エラーチェック button will perform an error check on the grades entered. Grades should be saved before error checking

16 Error Check Result Window チェック結果画面 The numbers of students receiving various grades is displayed. 2 The nature of the errors and warnings and the number of students affected is shown 3 Clicking on the Error Table エラー一覧表示 button will bring up the Error Table which shows the students year and the type of errors and warnings. 4 It is possible to print the page for checking by clicking here. Error Table エラー一覧 1 1 Errors and warnings are listed by number. To return to the web entry window to make corrections, click on the 成績登録に戻る button

17 In the Grade Entry Window, after error checking, errors are marked as E and warnings are marked as W Errors and Warnings エラー 評価欄が空白 The grade field has been left blank Errors 評価が 1 以外で再試フラグが付与されている A retest with a grade other than 1 適正な値が入力されていない ( K 9 以外 ) Grades other than these have been entered 警告 卒業年次生で評価 1 の学生が再試なし Due to graduate, a grade of 1, but no retest offered Warnings 卒業年次生以外で評価 1 の学生に再試なし Not due to graduate, a grade of 1, and no retest 評価欄に 9 が入力されている A grade of 9 has been entered Please note that grades cannot be submitted if there are any errors present If there are warnings, the grades can still be submitted as long as there are no errors. Please ensure that grades are accurate and any corrections are completed and saved before submitting 提出

18 Grade Submission Window 提出画面 Even if warnings 警告 are present, if there are no errors, エラー submit 提出 will appear. If you wish to submit the grades, click the 提出 button. The check box will then appear, in this case noting that there were warnings and asking if it is OK to submit. Click OK Please note that after submitting grades, they cannot be edited. Entry of grades is now complete. Next click on 講義一覧に戻る to return to the list of classes and submit a hard copy

19 Note that the status has changed to Submitted 提出済 It is possible to click on the 選択 button to check the contents. If Saved 保存中 is shown, the grade submission process is not complete. Please continue until 提出済 is displayed. It is not possible to change entries at this point

20 Printing a Hard Copy Click the Print 印刷 button. To open the file for printing, click 開く To save the file, click 保存 In order to open the file, a password is needed. Instructors will be informed of the password in a separate document at the explanation or via Active Mail. Enter the password and click OK

21 Either apply your name stamp or sign here. Full-time teachers are asked to submit the grades to the Campus Center as early as possible. Part-time teachers should submit the hard copy of the grades in the stamped, addressed envelope as early as possible. This system of grade entry is for faculty students only. It is not for students in the School of Japanese Studies for Foreign Students, for students auditing courses, graduate students or for students from other campuses. For these students please use the appropriate forms. Where there is to be a retest, it is necessary to complete and submit the Retest Form 再試届 For submitting the completed Retest Form, please use the university's Active Mail web mail system. If the Submit 提出 button has not been pressed, Not Submitted 未提出 will appear as shown above

22 Downloading the Retest Form (PDF) 再試験実施届 (PDF) のダウンロード Launching a Web Browser Start Windows and launch Internet Explorer by double-clicking on the icon on the desktop. 1Internet Explorer 2Start Menu Or 2 Click on the Start Menu スタートメニュー and 3Internet Explorer. 3 If using a browser other than Internet Explorer, such as Firefox or Opera, please launch it. Please note that this manual covers only the Windows operating system. If you have browser problems, please try using Internet Explorer 5.5 or higher

23 View the Retest Application Form Enter the URL of the OIU website in the address bar of the browser as shown ①アドレスバー At the top of the OIU top page window, click on ② 大阪国際大学 もしくは 大阪国際大学短期大学部 学務部のページ ② 学務部 OfficePage Page OIU Top Click on 大阪国際大学 or 大阪国際大学短期大学部 学務部 をクリック Click on 学務部 Click on 学務部 ③

24 Click on Retest Form 再試験実施届 (PDF) Acrobat Reader 8.1 Download

25 Adobe Acrobat Reader のダウンロード Retest Form(PDF) The Retest form is a PDF file which requires Acrobat Reader 8.0, 8.1 or higher in order to enter text. If you do not have these versions, you can download them here: Click on the red Download Acrobat Reader button on the page, select your operating system. Note that Acrobat Reader 8.1 will only run on Mac OS (Tiger) and higher, or Windows 2000 (Service Pack 4, XP and Vista. Hirakata teachers should call or Colin Rogers crogers@lp.oiu.ac.jp, Moriguchi teachers should contact Brad Visgatis visgatis@hus.oiu.ac.jp if you have problems with this. The above warning dialogs indicate that the wrong version of Acrobat Reader is being used

26

27 Filling out the Retest Form 再試験実施届 Fields, which must be filled in, are highlighted in color. The first page covers the requirements for a retest

28 Filling out the Retest Form 再試験実施届 Page One If it is not possible to give a written examination because of timetable conflicts, please explain here. For part-time teachers, Can you collect reports from the University? Click the 有り (Yes) なし (No) box. If you can not collect the reports from the university, the postal address where the university should mail the reports. If you can collect the reports from the university, please enter the date on the calendar as shown below and indicate either morning or afternoon 午前 午後

29 Filling out the Retest Form 再試験実施届の入力 Page 2(Upper) To save the file in order to submit it via Active Mail or other software, press the ファイルの保存 button. To print the form, click on this button 実施届の印刷 Please enter the 8-digit class code 講義コード This code is displayed in both the Web Grade Entry 成績登録( 講義選択 ) and Hard Copy 採点原簿 windows. After entering the code, click on the 講義検索 button and the Representative 代表教員名 Subject 科目名 Instructor 教員名 and Class Period 授業曜日時限 will be displayed automatically. Please check that this is correct. Where there is a problem, press the Reset リセット button, enter the code again and click 講義検索

30 Filling out the Retest Form 再試験実施届の入力 Page 2(Lower) Type of Retest If a report or essay test, check this box レポート試験 If a written examination, check here: 筆記試験 Evaluation by Report Deadline:Select the date on the calendar, the default is the first day of the reexam period,time, the default is 17:00. Place: Hand to the Campus Center, check the キャンパスセンター box. Other-check the その他 box and write the place. Report requirements: Please write the requirements for the students here. Written Examination If students are permitted to take materials into the exam, check 可 and specify the copies materials. Check 不可 if no materials are permitted 試験実施時間 :Please write the length of the test in minutes. The total time, including explanations, etc, should not exceed 90 minutes. Instructors are requested to keep the test length within the range of minutes at Hirakata campus

31 Submitting the Retest Form 再試験実施届の提出 (1)The dialog box below will be displayed if some of the highlighted fields in the form are not filled out. Please ensure that all the highlighted fields are filled out and then click the Save File ファイルの保存 button. If all the required fields have been filled out you will see the window below, to submit the message, select 1 Web メール and click on the OK button. 1 If using software other than Active Mail 2003, e.g. Outlook, Eudora or Apple Mail, select Desktop Application デスクトップ電子メールアプリケーション and click on the OK button

32 (2)Saving the Retest Form as a Data File After saving the Retest, to forward the PDF file PDF ファイルを送信 in the upper screenshot1 click Save PDF file PDF ファイルを保存 and the lower dialog box will appear. In 2 name the file Subject(Instructor) Select the location 場所 to save to (e.g. Desktop) and select 3 Save 保存 The PDF ファイルを送信 dialog(upper screenshot)will now appear and you can click on the 4 完了 button to complete the process

33 (3)Log in to Active Mail 2003 Go to the Active Mail login window on P.21 of this manual with MS Internet Explorer or another web browser, enter your User ID 1 ユーザ ID and Password パスワード, and then click Log in 2 ログイン

34 (4)New Message From the Active Mail menu 1 press the Compose Mail メール作成 button to get the lower window. 2 宛先 Send to gakumu@stu.oiu.ac.jp 3 件名 Type 再試験実施届の送信 or "Retest Form" if you cannot type Japanese 4 本文 Write a short message saying who you are. Next we will attach the Retest Form file Select Select 添付ファイル

35 (5) Attach the Retest Form file. (2) Attach the saved Retest Form file. 1 Click on the Select 選択 button to bring up the 添付ファイル window. 2 Click on the 参照 button to bring up the Select File ファイルの選択 dialog box. (2)Select the previously saved file, click the open 3 開く button. The 添付ファイル window will open again, click on the 4 選択 button. The 添付ファイル登録 will appear and the attachment is registered. 5 Click OK The Compose Mail メール作成 window will now reappear and the message can be sent. Please check that everything is complete before pressing the Send Mail 送信 button. 1 添付ファイル 添付ファイル登録 ファイルの選択

36 Printing and Downloading of Class Lists Click on 受講者名簿 Click on the Class list 受講者名簿 button

37 Printing of Class Lists 2 1 Go to the Select Class window 講義選択 1 Click on the Print 印刷 button. 2 For Names in English. Click this box to show names in roman script rather than kanji. Print 印刷 gives the option of opening or saving the file. 開く Open the file for checking or printing. 保存 Saves the file. It may be opened or printed later

38 After selecting the desired location, press the Save 保存 button. The saved file is password protected. Instructors will be informed of the password in a separate document at the explanation or via Active Mail. Enter the password and click OK

39 Opening the Class List Select Print 印刷

40 Downloading Class Lists in CSV Format Class lists can be downloaded in CSV (Comma Separated Variable) file format. These can be easily imported into the MS Excel spreadsheet program, edited, formatted and printed. Click on the CSV ダウンロード button. Click the Save 保存 button

41 After selecting the desired location, press the Save 保存 button. The download is completed. Press 閉じる to close the dialog box