SAVE THE CHILDREN VACANCY-ANNOUNCEMENT (FOR MYANMAR NATIONAL ONLY) JOB PROFILE JOB TITLE: Finance Coordinator (Financial Proposal and Reporting)

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1 Save the Children is the world's leading independent organisation for children. It is a dual mandate organization and focuses on development and emergency response. We are currently working in 120 countries around the world touching the lives of 125 million children. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives. Save the Children has been working in Myanmar since Our programmes include Maternal and Child Health, Nutrition, HIV/AIDS, WASH, Education, Food Security and Livelihoods, Child Protection and Child Rights Governance and Humanitarian Responses in across the country. Save the Children offers attractive salary including non-salary benefits which consists of paid medical benefits, various leave benefits, accident insurance, severance and other allowances. We are currently inviting motivated and talented individuals to apply for the Finance Coordinator (Financial Proposal and Reporting) position based in Head Office, Yangon. Please see the following detailed information. SAVE THE CHILDREN VACANCY-ANNOUNCEMENT (FOR MYANMAR NATIONAL ONLY) JOB PROFILE JOB TITLE: Finance Coordinator (Financial Proposal and Reporting) TEAM/PROGRAMME: Finance LOCATION: Head Office (Yangon) Number of Position: 1 Grade: C-1 CHILD SAFEGUARDING: Type of Contract: Open Level 1: the role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed. ROLE PURPOSE: The purpose of this post is support the Senior. Finance Coordinator (Financial Proposal and Reporting) and ensuring that the SCI Myanmar programme adheres and comply all its financial reporting and donor specific reporting requirements and compliance obligations internally and externally. Under the direction of Senior. Finance Coordinator (FP&R), this person also will perform as a key liaison and active person for their specific donors proposal development to deal with various stakeholders to get detail financial proposal budget with SCI and donor specific calculation template. This role will work very closely with PDQA and PI team as a strong business partnership on financial proposal preparation and additional financial report monitoring and analysis. This Finance Coordinator (FP&R) will be responsible to process overall preparation of financial reporting and checking of related monthly financial information for his/her respective donor awards and the upkeep of all internal systems relating to donor Budgets vs Actual spending and to be compliant with financial and administrative policies and requirements, donor specific requirements and to make recommendations for improvements. Participate on Audit Process to explain the respective proposal budget and donor reporting requirements process and help working with respective coordinator and officer as required.

2 SCOPE OF ROLE: Reports to: Senior. Finance Coordinator (Financial Proposal and Reporting) Direct Reports: 2 Finance Officer (Financial Proposal and Reporting) Financial Approval: No financial approval External Representation: Regular contact of basic factual information Travel: Minimum (up to 3 days per month) Key accountabilities Proposal Development 1. Dealing with Programme Implementation and Awards teams to prepare the financial proposal budgets of High and Medium Risk Awards base on donors in line with respective donor financial proposal guidelines and update templates. 2. Attending the proposal development meetings and seek the financial portion of each cost categories like thematic, non-thematic and cross thematic portions and PI and HR involvement since proposal implementation. Arrange follow up meeting to work in details with respective teams. 3. Making sure to apply full cost recover method and include all associated cost are incorporated into grant proposals with consultation and guidance of line supervisors in line with funding strategy and the preparation of operational plans and country s proposal indicators and nonthematic and thematic cost ratio etc. 4. Making sure to compile all programmatic inputs are included in the proposals and maintain proper portion of thematic and non-thematic cost and making sure the correct costing of each activities are built in each award proposal. 5. To process details calculation on partner proposal budget and assure the reasonable cost ration in partner financial proposal checking and compile into SCI proposal budget. Strategic Business Partnership 6. Attending respective donor Grant Opening Meeting and dealing with budget holders, them to understand the donor details financial guidelines and provide the necessary technical support to budget holders on working of their activity plan and time frame of confirmed budget for both proposal and confirmed budget stage. 7. Propose on DEA/DRC Design and discuss with budget holders and line supervisor for final decision making on creation to be consistence reflection between SCI DEA codes and Donor Reporting format. 8. Dealing with various delegated and sub delegated budget holders and provide explainaiton on cost eligibility of confirmed budget, line items flexibility and detail internal calculation, 9. Working very closely with budget holders, finance staff as salary allocation % of all confirmed budget are reflected in Salary Matrix as per % in proposal and communicate and making sure on charging, find out any other opinion and provide comment for adjustments to Budget Holders. 10. Dissemination the details proposal budget and calculation to respective field offices to follow up compliance spending at Implementation stage and making sure the adherence of checking tools available for respective field finance staff to increase awareness also. 11. Coordinate with respective budget holders in order to ensure the respective donor budgets are correctly allocated and aligned base on cost centre and activities plan. 12. Provide continuous follow up on implementation with proposal budget and follow financial monitoring and reviewing together with respective budget holders in timely manner. Inform to line supervisors if found out that programme staff s financial management capacity improvement and arrange the necessary financial capacity package for them.

3 Financial Reporting 13. Responsible to prepare the monthly or quarterly donor financial reports for respective High and Medium Risk Awards awards in line with reporting trackers. 14. Assure that all line management finance officers maintain and receive the specific donor financial reporting guidelines and their respective templates and coordinate with budget holders on those matters including reporting information requirements of each award. 15. Required to assure the financial proposal and financial reports prepared by respective finance officers are in line with donor guideline and to meet specific reporting requirement. 16. Closely monitoring the supervisee finance officers and working with budget holders to be fully aware on timeline of financial data sharing and monthly monitoring and reporting timeline and received required details actual expenditure information which will included in financial reports. 17. Making sure to arrange monthly meeting with supervisee finance officers to follow up and discuss with their respective grants analysis and feedbacks mechanism and adjustments requirements, final report review to comply various SCI policies also. 18. Provide financial technical supports on budget and actual expenditure review and monitoring trainings to budget holders (if required) and to consult and work with them for budget revision (if required). 19. Base on the value and risk level of grants and actively participate with supervisee finance officers to review and checking on all grants financial reports before sending to Awards team for member submission. Report to line supervisor if additional support and review required. 20. Responsible to check financial reports prepared by supervisee finance officers are adequate, accurate and sufficient on quality and meet various donor reporting requirements to be a satisfactory and quality reporting for all grants. 21. Making sure all supervisee finance Officers to maintain proper system on financial reporting filing together with key documents like final proposal budgets, monthly and quarterly financial reports in donor format by marking sending dates to define as final version. Partners Management 22. Participate on financial capacity assessment of partner organisations of respective awards and provide financial capacity building training on financial donor compliance and at the time of follow up checking. 23. Making sure supervisee finance officers are checking and partner financial report and supporting documents in line with donor and SCI requirement and follow up on issues before uploading on Agresso FMS. Making sure them to prepare the GLAGOS of their respective grants partners expenditure to upload their financial report in Agresso. 24. Participate in partner monitoring visit with/or supervisee finance officers and update the monitoring check list by follow up actions. Closely working with budget holders for their partner budgets and spending and next transfer plan after monitoring the cash balance for each award. Audit Arrangement 25. Awareness of Audit requirement for respective Awards and provide information to Supervisor to prepare Terms of Reference and involved in audit identifying process for SCI and partners in line with and as per donor requirements including CBA process for selection. 26. Directly participate with auditors on respective Awards Audit like Field visit involvement, and communicate with various departments and implementation on readiness of payment vouchers, Payroll and HR files selected by auditors, Distribution list, Policy documents, partner s documents etc. before audit in place.

4 27. Follow up with other departments to get the information requested by audits and to have proper answers for issues raised by audit team for respective Awards. (about 10 Audit annual for 1 Coordinator and 2 Officer one team) General Administration 28. Making sure all financial information and documentation are maintained including all financial proposal templates final approved version and monthly and quarterly financial Reports effectively. 29. Making sure to comply with all relevant Save the Children policies and procedures in all aspects to health and safety, security, equal opportunities and other relevant policies and to have clear audit trail. 30. Perform others relevant duties assigned by supervisors 31. Carry out the responsibilities of the role in a way which reflects Save the Children's commitment to safeguarding children in accordance the Child Safeguarding Policy Person specifications B.Com or equivalent certification preferable CPA or studying ACCA Bachelor Degree in relevant financial management field. Professional qualification in Accounting. At least 4 to 5 year experience in related financial management field Intermediate English communication skills, both written and verbal Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure Willingness to travel to field offices and work in difficult environment according to travel requirements Good Significant people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas. Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children Commitment to and understanding of Save the Children s aims, values and principles. Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy SCI values are indicated below and we expect all candidates to align with such values. Accountability: Holds self-accountable for making decisions, managing resources efficiently, achieving results together with children and role modelling Save the Children values Holds the team and partners accountable to deliver on their responsibilities giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding Ambition: Sets ambitious and challenging goals for self and team, takes responsibility for own personal development and encourages team to do the same Widely shares personal vision for Save the Children, engages and motivates others Future oriented, thinks strategically and on a global scale Collaboration: Builds and maintains effective relationships, with own team, colleagues, members, donors and partners Values diversity, sees it as a source of competitive strength

5 Approachable, good listener, easy to talk to Creativity: Develops and encourages new and innovative solutions Willing to take disciplined risks Integrity: Honest, encourages openness and transparency Always acts in the best interests of children Interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to: Human Resources Department Save the Children Wizaya Plaza-First Floor 226 U Wisara Road Bahan Township Yangon Myanmar address: recruitment.myanmar@savethechildren.org not later than 5 P.M., 12 October 2016 (Wednesday). Note: The job vacancy can also be viewed in SCI web site Candidates are also requested to mention in the applications if there is, blood/marriage relationships with the existing Save the Children employees. No requirement of photo or copy of certificates and only short-listed candidates will be contacted. Remark: For those who failed to mention or incorrectly mention the apply position title, Programme/Sector name and location in their applications, we will consider those as disqualify and we will not consider for short list.