elemap Tutorial TOPIC 1: REGISTRATION

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1 elemap Tutorial elemap is a dynamic, free tool that helps researchers harmonize their phenotype data and data dictionaries to existing metadata and terminology standards. elemap also houses a downloadable library of harmonized metadata from a variety of existing phenotype studies. This tutorial includes the following topics: 1. Registration for elemap 2. Creating a new study 3. Creating new variables a. Manual entry b. Import of a data dictionary 4. Downloading harmonized metadata 5. Harmonizing and downloading study data TOPIC 1: REGISTRATION Registration for elemap takes only a few minutes and is required for users to access the file harmonization and download features. From the Homepage, click the Register icon in the upper right. Enter and submit the required information. 1

2 Follow the instructions in your registration to activate your account. Once your account is activated, log in by clicking the Log-In icon in the upper right. At this point, you have Basic access and can search, browse and download existing study variables. Super User access includes additional functionality and can be requested by contacting the website administrators through the Contact Us page. Super User access allows you to create new studies, add new study variables and harmonize data to existing metadata and terminology standards. 2

3 TOPIC 2: CREATING A NEW STUDY Super Users can create new studies at any time by going to the My Account tab and selecting Create Study. Enter the required information, and click Submit. 3

4 You will be taken to the Create Variable screen to begin populating your study with variables. TOPIC 3: CREATING NEW VARIABLES: Super Users can create variables at any time by going to the My Account tab and selecting Create Variable. There are two ways to create variables. You can manually create new variables, one at a time, on the Create Variable page. Alternatively, you can import an Excel file to create several new variables at the same time. 4

5 SUBTOPIC 3A: MANUAL CREATION OF VARIABLES On the Create Variable page, you will enter variable and mapping information. First, enter the variable details. 5

6 Next, use the Lookup link to enter the mapping details. The Lookup feature searches for the variable name in existing metadata repositories. It allows you to import the mapping details into the appropriate section of the page. 6

7 After entering your variable and mapping details, click Submit. You will be taken to the study variable list, which displays all variables currently assigned to this study. You can continue creating variables for this study by clicking the Add Variable button. 7

8 SUBTOPIC 3B: IMPORTING NEW VARIABLES If your study has many variables, you may prefer to enter the variable and mapping details in a Microsoft Excel file, called a data dictionary. You can then import the data dictionary to quickly create your variables. To begin, go to the My Account tab, and select Import Data Dictionary. If you have not already created your metadata Excel file, download the template and use it as a guide to properly format the metadata for your new variable(s). Once your file is ready, choose the study to which these variables should be assigned. 8

9 Browse for your file, and upload it to import your new variable and mapping data. After your dictionary is successfully uploaded, the upload details and imported variables will be displayed. 9

10 TOPIC 4: DOWNLOADING HARMONIZED METADATA Harmonized metadata from existing studies can be downloaded as a Microsoft Excel file. In this example, we will download a small selection of variables from the existing QRS Duration study. Go to the Browse tab, and choose Browse Variables by Study. Click the + to Expand the QRS Duration study and reveal the study variables. 10

11 Select the variables you want to include in your downloaded file and add them to your basket. You may add variables from multiple studies to your basket before exporting your data dictionary. Once you are ready, go to the My Account tab and choose My Basket. 11

12 All your previously selected variables appear in a list. Drag and drop the variables into the Variable Organizer section. The Organizer defines the order of variables in your Excel file. Any variables not included in the Organizer will not be included in your data dictionary. 12

13 Lastly, select the metadata and terminology standards to draw from for these variables. Click the Export as Excel button to generate the harmonized metadata file. A download link appears, and you can now view and save the data dictionary file. 13

14 TOPIC 5: HARMONIZING AND DOWNLOADING DATA The encoded values of any data file can easily and quickly be mapped to existing metadata and terminology standards. In this example, we will harmonize a.txt file containing fictional QRS duration data. Notice the encoded values for Sex and Race. On the My Account tab, select Harmonize Data. Select the appropriate study and standard repository, and browse for your data file. 14

15 Next, upload the file. elemap will display the harmonization details. Note that any applied mapping standards are listed in the Status column. You can download the harmonized file, or simply click the link to view your data online. 15

16 In this harmonized data file, note that the encoded values have been mapped to their most appropriate standards for the selected source repository. You can repeatedly upload your data to map it to multiple repositories. 16

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